SOLICITATION NOTICE
U--U -- Furniture Layout & Audio/Visual System Design
- Notice Date
- 7/20/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, Contracting Officer, (90C), 4100 West Third Street, Dayton, Ohio 45428
- ZIP Code
- 45428
- Solicitation Number
- 552-29-05
- Response Due
- 8/31/2005
- Archive Date
- 9/30/2005
- Small Business Set-Aside
- Service-Disabled Veteran-Owned
- Description
- This synopsis for commercial supplies and services is prepared in accordance with the format in FAR Part 12.6 as supplemented with additional information included in this notice and Simplified Acquisition Procedures in Part 13. This notice constitutes the only solicitation; a Request for Quotation is being requested and written solicitation will not be issued. This solicitation is set aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB). The NAICS code is 541420 and the size standard is $6 M. The requirement is for the following: A Learning Xchange Furniture Layout and Audio/Visual System Design. BACKGROUND: The Cincinnati and Dayton Department of Veterans Affairs Medical Centers (VAMC), located at 3200 Vine Street, Cincinnati Ohio, 45220 and 4100 W. Third Street, Dayton, Ohio 45428, are developing new space identified as Learning Xchange Centers. The Cincinnati Learning Xchange Center will be in Building 1, the Dayton Center will be in Building 307. These spaces use educational/productivity methodologies to improve training and planning within VA. There is a necessary requirement to have a distinctive design and layout in each Center, which will provide heightened accessibility, adaptability, and will promote the highest range of usage. New concepts in audio/visual technology facilitate these unique learning and training experiences, as this system will extend the experience to other sites in our region and possibly across the country. STATEMENT OF WORK: The Contractor will provide all labor and materials necessary to perform technology design and furniture layout at each VAMC. This work shall include developing any and all full construction drawing sets and specifications to facilitate installation of furniture and technology. The furniture is government furnished property developed by MG Taylor Corporation. The furniture layout will be developed around this government furnished furniture already purchased to maximize the potential of the Learning Xchange environment. The technology portion of the design shall include audio/visual systems as needed to coordinate with the furniture layout to be developed as part of this proposal, and enhance and emphasize the Learning Xchange experience. The area to be developed as a Learning Xchange in the Cincinnati VAMC is in two locations in Building 1. On the Third Floor is approximately 2,200 square feet in the existing Medical Library space, rooms B321, B322, B322a, and B322b. The other location is to enhance the usability of the existing Auditorium, room B151, for larger group programs and the necessary technology improvements required for that use. It is not anticipated that there will be any physical modifications to the existing Auditorium, beyond installation of the technology systems and finish replacements. The area to be developed in the Dayton VAMC in Building 307 is approximately 4,100 square feet. The Cleveland, Ohio, VAMC Learning Xchange in Brecksville is an example of the layout that is desired for the project in Dayton. The Contractor shall visit the Brecksville site to utilize design concepts of that location. The technology design and furniture layout at each VAMC facility shall be completed within 30 days after contract award. Award will be made to the offeror whose quotation represents the best value to the government. A site visit will be held and is mandatory. The site visit for the VAMC Learning Xchange in Brecksville is scheduled for August 9th, 2005, at 10:00 AM. The site visit for the VAMC Learning Xchange in Dayton is scheduled for August 15th, 2005, at 9:30 AM. The site visit for the VAMC Learning Xchange in Cincinnati is scheduled for August 15th, 2005, at 1:00 PM. Please contact the Contract Specialist listed below not later than COB August 7th, 2005, to arrange for entry to the various sites. The following provisions and clauses apply: 52.252-2, Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://www.acqnet.gov/far/ and/or http://farsite.hill.af.mil/. Provisions at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. The following clauses also apply: Clause 52.212-4, Contract Terms and Conditions-Commercial Items; Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.222-26, Equal Opportunity; 52.222-37, Employment Reports on Special Disabled Veterans of the Vietnam Era; 52.222-41, Service Contract Act of 1965 Wage Determination No. 94-2419 OH, Dayton); 52.232-33, Mandatory Information for Electronic Funds Transfer Payment. Offers should be sent to Bob Ivey, Contracts Specialist, 4100 W. 3rd Street (90C), Dayton, OH 45428. For questions, please call Bob Ivey, at (937) 268-6511, Extension 3094, or e-mail at robert.ivey@med.va.gov. Quotes are due on or before 4:30 PM Eastern Standard Time (EST), August 31st, 2005. The following information is applicable: 52.212-1 Instructions to Offerors--Commercial Items (Jan 2005) is hereby tailored as follows: (a) This solicitation is set aside 100% for SDVOSB. North American Industry Classification System (NAICS) code and small business size standard. The NAICS code is 541420 and the size standard is $6 M. (b) Submission of offers. Offerors are required to summit proposals in accordance with the instructions contained in subparagraph (g) hereof. Facsimile offers are not authorize. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) It was the only proposal received.(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (d) Contract Award. The Government intends to evaluate offers and award a contract without discussions with offerors except clarifications, if deemed necessary, as described in FAR 15.305(a). Therefore, the offerors initial offer should contain the offerors best terms from a price and acceptability standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (e) Data Universal Numbering System (DUNS) Number. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one at no charge. An offeror within the United States may call 1-800-333-0505. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for offerors located outside the United States, from the Internet home page at http://www.customerservice@dnb.com. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com. (f) Instructions to Offerors (ITO). 1.0 GENERAL INFORMATION/INSTRUCTIONS 1.1 Points of Contact: The Contract Specialist, Bob Ivey, is the sole point of contact for this acquisition. Address any questions or concerns you may have to Bob Ivey, Contract Specialist, at (937) 268-6511, Extension 3094, or e-mail robert.ivey@med.va.gov. 1.2 Central Contractor Registration (CCR): To be eligible for award an offeror MUST BE registered in the Central Contractor Registration (CCR). Any offeror, who is not registered, may register at http://www.ccr.gov/index.cfm. Offerors not registered are highly encouraged to immediately register. 1.3 Debriefings: Offerors may request debriefings, pursuant to FAR 15.505 and FAR 15.506, by providing a written request to the CO. 1.4 Discrepancies/Ambiguities: If an offeror believes that the requirements in these instructions contain an error, omission or are otherwise unsound, the offeror shall immediately notify the CO, in writing, with supporting rationale. Correspondingly, the offeror shall immediately give written notification to the CO of ambiguities in the solicitation, including the statement of work (SOW).1.5 Distribution: Mail or hand deliver the original/copies of the proposal to Bob Ivey, at the Dayton VAMC, 4100 W. 3rd Street (90C), Building 408, Dayton, OH 45428, Solicitation Number RFQ 552-29-05 by 4:30 PM, August 31st, 2005. 2.0 PAST PERFORMANCE 2.1 Format 2.1.1 Use the following Performance Information Form (PIF) for the past and present performance information. This information is required on the offeror and all key personnel, subcontractors, and teaming and/or joint venture partners proposed to perform a major portion of the proposed services based on the total proposed price, or perform aspects of the services the offeror considers critical to overall successful performance. The Government will use information provided by the offeror in this volume and information obtained from other sources in the evaluation of the Past Performance Factor. 2.1.2 Provide a separate, thoroughly, completed form for each contract submitted, including factual, concise and clear comments regarding your performance on the contracts. PERFORMANCE INFORMATION FORM (PIF) A. Offeror Name (Company/Division): CAGE Code: DUNS Number: If Other than the Prime Offeror, Identify Prime Offeror: B. Project Title: C. Contract Specifics: 1. Contracting Agency or Customer: 2. Contract Number: 3. Contract Type(s): 4. Period of Performance: 5. Has the contract been entered into the Contractor Performance Assessment Reporting System (CPARS)? Yes OR No D. Brief Description of Contract as __Prime or __Subcontractor Indicate the type of services provided and highlight portions considered most relevant to the Removal/Installation acquisition. E. Completion Date: F. Primary Customer Points of Contact. For Government contracts, provide the following for the Program Manager, Procuring Contracting Officer or Administrative Contracting Officer. For Commercial contracts, provide equivalents to aforementioned Government roles. NOTE: Ensure the individuals identified are currently available to provide past performance information if requested by the Government. 1. Name: 2. Office: 3. Address: 4. FAX Number: 5. E-mail Address: 6. Commercial Telephone Number: 7. DSN Telephone Number: G. Address any technical, management, schedule, or other meaningful details about this contract considered unique. H. Thoroughly describe how the contract is relevant and any problems encountered using the instructions in ITO paragraph 2.4. 2.2 Page and Submission Limits 2.2.1 Page Limits: Completed PIFs should contain enough information for the CN to effectively evaluate the offerors capability, and should not exceed 3 pages. 2.2.2 Submission Limits: PIFs are limited to three (3) contracts that are current, recent and relevant in demonstrating your ability to perform the proposed audio visual removal and re-installation requirement. (g) Aware Section _ Basis for Award and Evaluation 1.1 Condition for Award: Offerors are required to meet all solicitation requirements, such as terms, conditions, representations, certifications, and technical requirements, and be registered in the central contractor registration database, in addition to the factors identified in paragraph 2.0 below to be eligible for award. Failure to comply with the terms and conditions of the solicitation may result in the offeror being removed from consideration for selection. 1.2 Discussions: If it is determined to be in the best interests of the Government to conduct discussions (reference subparagraph (d) of FAR 52.212-1 contained in this solicitation), offeror responses to this solicitation may occur. 2.0 Evaluation Factors and Relative Importance Factor 1: Past Performance Factor 2: Price 2.1 Past Performance (Factor 1) is significantly more important than Price (Factor 2). 3.0 FACTOR 1: PAST PERFORMANCE 3.1 The Past Performance Factor will receive a past performance rating per FAR 15.305(a) (2). To be favorable, an offeror must receive a Satisfactory/Confidence past performance rating. Offerors receiving a Neutral/Unknown past performance rating will be treated neutrally in accordance with FAR 15.305(a) (2) (IV). 3.2 The past performance rating will be based upon an assessment of performance risk, and represents the Government's confidence in the offeror's probability of successfully performing as proposed. The Government will evaluate the offeror's demonstrated record of contract compliance in furnishing services that meet the user's needs, including price and timeliness of performance. . 3.3 The following past performance definitions will be used during the evaluation: 3.3.1 Current and Recent. Relevant on-going contracts and contracts completed within five (5) years from the issue date of this solicitation are recommended. Current performance will have a greater impact on the performance confidence assessment than less recent performance. 3.3.2 Relevant. Furniture Layout and Audio/Visual System Design services which are considered to be of the type and similar in scope, magnitude and complexity when compared to the requirement described in this solicitation and site visit are relevant. 3.4 In conducting the performance confidence assessment, the Government reserves the right to use both data provided by the offeror and data obtained from other sources. 4.0 FACTOR 2: PRICE 4.1 To be acceptable, an offeror's price must be fair, reasonable and affordable. 4.2 The Government will use the price analysis techniques specified in FAR 15.404-1(b) (2) and evaluate offerors prices in accordance with FAR 15.305(a) (1). Point of Contact Bob Ivey Contracting Specialist Phone: (937) 268-6511 Ex. 3094 Fax: (937) 262-5974 Email: robert.ivey@med.va.gov (See Government-wide Numbered Note 29)
- Place of Performance
- Address: 4100 W. 3rd Street
- Zip Code: 45428
- Country: United States
- Zip Code: 45428
- Record
- SN00850840-W 20050722/050720211857 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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