SOLICITATION NOTICE
63 -- Security System for Rhode Island
- Notice Date
- 7/25/2005
- Notice Type
- Solicitation Notice
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- Court Services and Offender Supervision Agency, Office of the Director, Procurement Management Staff, 633 Indiana Avenue, NW, Suite 880, Washington, DC, 20004-2902
- ZIP Code
- 20004-2902
- Solicitation Number
- 9594-05-R-0017
- Response Due
- 8/15/2005
- Archive Date
- 8/15/2005
- Description
- This combined synopsis and solicitation for commercial items in support of Court Services and Offender Supervision Agency (CSOSA) has been prepared in accordance with the format in Subpart 12.6, as supplemented by additional information herein. This announcement constitutes the ONLY solicitation; no other solicitation will be issued. However, supplemental materials are available and include: A. CSOSA Security Equipment Profile and B. Construction Drawings. All firms MUST send a fax or e-mail to obtain these materials from the Contracting Officer to be considered for award. BACKGROUND: The Court Services and Offender Supervision Agency (CSOSA) was established as an independent, executive branch, Federal Agency under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997, CSOSA?s mission is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration within the District of Columbia. CSOSA currently has an electronic security and access control system, including the system front end, installed at its Headquarters building of 633 Indiana Avenue NW, Washington, DC. The application, WINPAK 2.0 (release 3, a Northern System), is used for controlling access, monitoring alarms, and making Agency proximity cards. The Agency also has several field sites with electronic security compatible with the WINPAK 2.0 (release 3) Access Control System (ACS) and is connected to headquarters via IP addresses. The Agency has a CCTV system consisting of interior and exterior cameras located at various Agency sites. The cameras at each site are connected to Digital Video Recorders (DVRs). The DVRs then connect via IP addresses to Headquarters Central Management Software system manufactured by PELCO. The Agency?s new field site requires electronic security to be installed and integrated into existing access control and CCTV systems. The new site, at 900,910 Rhode Island, is a three-story building plus a remote parking lot. SITE VISIT: Interested firms must contact the Contracting Officer by close of business on the July 28, 2005, to arrange for the MANDATORY site visit. The visit allows firms to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a price adjustment after award. SCOPE: A. The successful contractor shall provide all labor, supervision, tools, equipment (including meters, test equipment), and material to install an access control security system, and associated security equipment, at 900,910 Rhode Island and accompanying parking lot facility in Washington, DC. The installed system and accompanying equipment must be compatible with the present CSOSA legacy systems such as WINPAK 2.0 (release 3) ACS, RADIONICS RAM IV, PELCO systems, as well as the existing proximity card making system, and CCTV system. B. The fully installed, tested, and operational security system will be coordinated with the construction for this site. Assume 30 calendar days from issuance of notice to proceed for completion of on-site services. Services will be provided primarily at the field site and, secondarily, at CSOSA Headquarters. Contractor employees shall not perform work at Government facilities on Federal holidays or other non-work days without prior approval. C. Requirements (quantities, lists, equipment type, standards, miscellaneous items, etc.) identified in this announcement, and in the supplemental materials, are considered to be the minimum necessary to provide the system as described herein. The Contractor is responsible to provide items in sufficient quantity to complete the system installation as specified, even though the announcement may not specifically indicate all such items. D. During the project, the contractor shall maintain effective working relations with other CSOSA entities (i.e. facilities, IT, etc.). E. The Contractor shall attend periodic meetings, upon COTR notification. Those meetings shall include, but are not limited to: meetings at the construction site, construction or coordination meetings, security briefings, and other meetings in the normal conduct of business. F. The Contractor shall immediately report any potential delays to the performance to the COTR. SPECIFIC TECHNICAL REQUIREMENTS: The contractor shall obtain and provide the following: 1. All necessary low voltage and other permits required for the project; 2. All miscellaneous cables, wire, conduit, panduit, connectors, power supplies, and other materials for installation of specified equipment; 3. Any necessary lifts and ladders for performance, including exterior camera work; 4. All cameras, remote viewing software, DVRs and associated CCTV equipment and materials (compatible and interoperable with the existing PELCO Central Management Software (CMS)); 5. All card readers and associated access control equipment (compatible and interoperable with the existing WINPAK 2.0 (release 3) ACS); 6. All power supplies should be on battery back up and have surge suppression protection; 7. All doors with card readers, with the exception of magnetic lock doors, shall contain electric lever sets. If a lever set cannot be installed on a door based on structural or door limitations, then electric strikes shall be installed. All card reader interior and perimeter doors should have a Motion Request to Exit (Motion REX) and a door contact; 8. Fit perimeter doors with latch guards, where necessary. All perimeter doors will be fitted with a door contact so the central monitoring station can detect any after-hours intrusion; 9. Make arrangements for all perimeter devices with door contacts to be monitored continuously via the existing RADIONICS Remote Access Manager IV software central monitoring station so, in the event of an after hours burglar alarm activation, law enforcement authorities can respond; 10. Door contact type shall be Sentrol/GE brand or equal (Contact size-1 inch by 1.125 inches; Magnet size-1 inch X 1.525 inches); 11. For electronic lever sets, provide center electric transfer hinge (with wire connections) and electric lockset for all doors with card readers. Additionally, provide complete prep work for all metal doors requiring electric lever sets. Also, provide center door drill for all wood doors (labor) with card readers. For all doors with card readers (wood and metal), provide bundle wire through the door to connect from the transfer hinge to the electric lever set; 12. For door contacts and Request to Exits (REX), prep work above each doorframe. Drill holes through door or doorframe to install and connect all door contacts. Install REXs in the door area with the wire run back to the respective access control panel. The REXs shall not be programmed to release door locks unless specified by CSOSA Office of Security. The REX shall be installed in a functional location using "best practice" and the REX type shall be functional within the Government's existing access control system; 13. For the magnetic Lock, prep work, if not already done, above doorframe to mount the magnetic locks and also provide a small beam inside the doorframe to securely mount the magnetic locks. Additionally, provide all necessary materials (e.g., wiring, fittings, brackets, etc.) to install the magnetic locks on the main lobby glass doors; 14. Equip the main perimeter entrance door with one(1) card reader and one(1) magnetic lock with one(1) REX using a push bar. Push bar hardware to be provided by the Government; 15. Provide one(1) flush mounted OR surface mounted card reader in the elevator (TBD after award). The elevator card reader will require compatibility with the following (to be provided by the Government): traveling cables, three(3) pairs of wire shielded, recess bracket in each cab to mount card readers and a control interface that will require a low voltage contact for each controlled floor. In addition, fire service must override the card reader and allow free access from all floors to the first floor. (The Elevator Contractor shall provide a recessed enclosure.); 16. Equip the Local Area Network (LAN) room and security rooms identified with three(3) card readers (2 for LAN and 1 for Security). Equip each door with a card reader, door contact electric lever set, and a Motion REX; 17. Provide ten card(10) readers on interior entry and stairwell doors as specified on drawings. Equip each door with a card reader, door contact electric lever set, and a Motion REX); 18. Provide two(2) exterior long-range card readers at the remote parking site to allow entry and exit into and out of the parking lot. Mount long-range card readers on pedestals that will allow authorized motorists to use the long range readers without having to exit their vehicles. Provide one (1) exterior card reader at the pedestrian gate to allow access into the remote parking lot. Exit from the interior of the parking area will be accomplished through existing hardware on the interior of the pedestrian gate; 19. Provide two (2) optical turnstiles (containing 2 aisles) with (2) card readers similar and equal in operation and appearance to existing turnstiles at other CSOSA sites, which are Design Security, Inc. (DSI) Model No. ES840 (Compact Optical Turnstile); 20. Provide six(6) fixed color ?Day-Night? exterior cameras (with wide-angle lens and environmental housings) as specified on drawings. These cameras will be in the front and side exteriors of the building to view the surrounding area. Additionally, five(5) more exterior ?Day-Night? cameras (with wide-angle lens and environmental housings) will be mounted in the corners of a remote nearby parking lot. Camera height TBD after award, but it is estimated to be fifteen to twenty ft. high on metal poles already provided. Additionally, one (1) Pan Tilt Zoom (PTZ) ?Day-Night? camera with environmental housing will be installed in the rear exterior of the building. The PTZ must have remote operator capability so users of PELCO Central Manager Software system can operate the PTZ from remote locations. Requires programming PELCO-CMS software on security personnel desktops at 633 Indiana Avenue NW (to allow for remote viewing and access via LAN to the field site DVRs and the PTZ camera control). All ?Day-Night? cameras are to be color cameras; 21. Provide twenty-six(26) fixed 9mm lens mini-dome interior cameras (wide-angle lens when applicable) as specified on drawings. These cameras will be trained on entrance doors, office areas, hallways areas, stairwells, and lobby areas.; 22. All cameras shall be monitored at the Protective Security Officer desk and record via Digital Video Recorders (DVRs) compatible with the existing PELCO legacy system. Also, provide three(3) 17-inch color LCD monitors that allow all cameras to be monitored by splitting the screen. These monitors are to be installed via rack mounting at the Protective Security Officer Desk. The rack mounting equipment shall be installed a security officer desk and have the capacity to house the DVRs and associated multiplexers. Rack mounting specifications are approximately 70?H, 68?W and 44?D (to include a writing surface). ; 23. Provide three(3) Digital Video Recorders (DVRs) capable of sending video via the Agency?s LAN. Install three(3) 16 channel DVRs at the Protective Security Officer?s station via rack mounting. The DVR shall also be capable of sending video via the Agency?s LAN. (The LAN connection between the control station at Headquarters and the field site, and the requisite number of IP addresses, will be provided by the Government). DVRs shall each have, at a minimum, 480 GB hard drive, high speed searching, playback by date and time, camera pan, tilt, zoom control, remote viewing and control via TCP-IP to Headquarters, multiple camera displays, and integration into the existing PELCO CMS Central Management Software. Current Pelco DVR Model for CSOSA is DX-7116 series (16-channel). Supply a matrix switch(es) keyboard console with joystick, capable of servicing a minimum of 48 cameras. The matrix switch shall be comparable to the PELCO brand (model KBD960 Pelco Switchermatrix with Joystick controller); 24. Provide three(3) door contacts and three(3) PEZO devices that sound audibly on-site. Must also connect and display via WINPAK to detect the use of such doors on the three (3) doors as identified. These doors will already have panic bars and/or door hardware. Equip the door leading to the roof with one(1) door contact that connects and displays via WINPAK to detect the use of such door; 25. Provide and install two(2) alarm system keypads, RADIONICS Remote Access Manager IV compatible: one 1) by the main entrance (TBD) and one(1) at the Protective Security Officers station; 26. Four (4) vertical cipher locks, similar to UNICAN brand, installed on doors (TBD); 27. Provide two(2) glass breaks on first floor windows near main entrance. These glass breaks shall be compatible with and tied into the existing RADIONICS Remote Access Manager IV and WINPAK 2.0 (release 3) ACS; 28. Provide one(1) Checkgate Walkthrough Metal Detector 9000 (most current product version), to include set up and testing; 29. Provide three(3) emergency call boxes with weather resistant ?panic alarm buttons?; intercom system to be installed at pre-designated areas of the remote parking area. When pushed, the buttons should activate an intercom connected to the main security officer station. Boxes should be pedestal mounted four feet above surface to ensure visibility; 30. Provide six(6) control panels, compatible with NORTHERN control panels and the WINPAK 2.0 (release 3) ACS; 31. Provide one(1) control panel, compatible with NORTHERN control panels and the WINPAK 2.0 (release 3) ACS, for the elevator card reader; 32. Equip main assistant desk on the second floor, where visitors sign in, with one(1) door release with capability for the release of the card reader door immediately closest to desk as specified on drawings. WRITTEN DELIVERABLES: Within ten (10) calendar days of award, the Contractor shall provide: 1. Written system mechanical, location, mounting and installation plans, which shall be reviewed for approval by the Government, in writing, within four (4) calendar days subsequent to submission; 2. Work schedule of completion dates, which shall be reviewed for approval by the Government, in writing, within four (4) calendar days subsequent to submission. CSOSA Offices of Security and Information Technology will conduct the Government approval. Government approval of the Schedule is required prior to commencing any on-site work. TECHNICAL QUALIFICATIONS: A. The Contractor?s Representative is the overall contractor project manager. The Contractor?s Representative shall provide functional direction and oversight to lower level contractor personnel and shall have direct responsibility for the technical correctness, timeliness, and quality of deliverables and services; B. The technicians working on this project should be capable of integrating, programming and installing security devices and equipment into the CSOSA existing legacy systems as described herein (i.e. WINPAK 2.0, PELCO, Northern Systems, RADIONICS RAM IV). Technicians should have extensive experience in working with the referenced equipment and systems. Technicians shall have the requisite skills and certifications to perform the maintenance, installation, operational and administrative tasks associated with CSOSA?s security systems listed above; C. The Contractor shall ensure contractor employees do not begin work after award until the appropriate background checks are conducted and approved by the CSOSA Director of Security. OFFER SUBMISSION: Interested firms shall submit both a WRITTEN TECHNICAL PROPOSAL and a PRICE PROPOSAL. A. WRITTEN TECHNICAL PROPOSALS: Shall consist of only that information or data which is essential for Government evaluation and which minimizes the amount of time and monies expended in preparing information in response to this request. Unnecessarily elaborate brochures or other presentation materials beyond those sufficient to present a complete and effective response are not desired and may be construed as an indication of the firm?s lack of understanding for the technical requirements of this project. Submission of sophisticated artwork, extensive presentation aids and expensive paper is unnecessary and strongly discouraged. A. Firms should submit adequate information to establish the firm?s potential to successfully perform under the contract, consisting of the following for a WRITTEN TECHNICAL PROPOSAL: 1. TECHNICAL APPROACH. Provide a concise narrative clearly describing the overall approach to providing the services and system implementation as specified in this announcement and supplemental materials. A page limit restriction does not apply, however, it is expected the narrative shall stay within five (5) pages. As a minimum, the Technical Approach shall specifically describe: a. The general methodology for system implementation, including a preliminary schedule; b. The available resources and qualifications of both technical personnel and company expertise to support the required services; c. The proposed equipment or components planned in support of the technical requirements. All proposed equipment or components must meet the compatibility requirements specified herein; d. A brief narrative clearly describing the firm?s overall approach to providing solutions to unknown factors that may arise during project completion, including a typical response time. As a minimum, the narrative should address: 1) Unforeseen equipment failures; specifically a card reader, a DVR, camera, and intrusion detection system; 2) Loss of system connectivity between the field site and the Headquarters systems; specifically WINPAK, PELCO and RADIONICS RAM IV software. 2. TECHNICAL QUALIFICATIONS. The proposed personnel to be used on this project (including the proposed Representative), along with a description of their prior work history for similar projects and the years of experience in this field. 3. PAST PERFORMANCE: A list of the firm?s customers over the past two years for similar security system projects, including the customer name, address, point of contact (an individual that can verify performance), phone number and e-mail address for point of contact, brief project description, total project dollar value and project location. The Government may, or may not, independently contact customers for the purpose of confirming past performance. B. PRICE PROPOSAL shall consist of LUMP SUM PRICING for the entire project, accompanied by: 1. DETAILED COST BREAKOUT for the specific services and supplies (equipment) to meet the technical requirements as defined in this announcement; 2. NARRATIVE OF APPLIED PRESUMPTIONS, if any, used in calculating the lump sum pricing. SUBMITTAL FORMATS: Both the WRITTEN TECHNICAL PROPOSAL and the PRICE PROPOSAL shall consist of an original and three copies. Format as follows: A. one-sided pages, B. Letter-size paper, C. Single-spaced paragraphs, D. Consecutively-numbered pages with a Table of Contents. AWARD: The Government intends to award a contract to the responsible offeror whose proposal represents the best overall value for performance of the services identified in this announcement. Source selection will be based on an integrated assessment of each offeror?s proposal and its associated terms and conditions. The Government will determine the overall merits of each proposal with respect to its potential to best satisfy the needs of the Government. In determining the best value to the Government, the tradeoff process of evaluation will be used. This process permits tradeoffs among cost or price and non-cost factors, and allows the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. In making the source selection determination, the Government is concerned with achieving the most favorable balance between technical merit and cost factors. This may result in an award to a technically acceptable, higher priced offeror where the Government reasonably determines the technical superiority of the higher priced offeror outweighs any cost or price difference. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. Proposals will be evaluated based solely on the factors contained in this solicitation. PRICE IS CONSIDERED EQUAL TO TECHNICAL FACTORS. THE TECHNICAL FACTORS ARE WEIGHTED, AS FOLLOWS: Technical Approach: 40%; Technical Qualifications: 35%; Past Performance: 25%. The following Federal Acquisition Regulations (FAR) Provisions, applicable to this combined synopsis and solicitation, are incorporated, in full, by reference: FAR 52.212-1 Instruction to Offerors and FAR 52.212-3 Offeror Representations and Certifications. Offerors shall complete and return with their offer only paragraph (j) of FAR 52.212-3 if the annual representations and certifications were submitted online (electronically) at: orca.bpn.gov. If not, the offeror shall complete and return paragraphs (b) through (i) of this provision. The following FAR Clauses are also applicable and incorporated, by reference, as follows: FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (OCT 2003) (in full) and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items (JUL 2005) (inclusive of FAR 52.203-6, 52.219-8, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.225-13, and 52.232-33; along with 52.222-41, and 52.222-42 Fill-in Info. Electronics Technician, I, II, III: WG 8,9,10; Laborer: WG 2 ). The full text of these provisions are available online at: farsite.hill.af.mil. This is an unrestricted acquisition. The North American Industry Classification System (NAICS) code is 561621, corresponding small business size standard is $10.5 MIL. Wage Determination No. 94-2103 Rev (34) Area: DC, District-Wide, Date: 5/23/05, applies and is available on-line at www.wdol.gov/index.html ALL ITEMS MAY BE QUOTED ON A ?BRAND NAME OR EQUAL? BASIS and FAR 52.211-6 (AUG 1999) APPLIES. FAR 52.214-21 (APR 2002) also applies; offerors must include descriptive literature for all items quoted as EQUAL. Firms are cautioned that the Government, while reserving the right to do so, may proceed to award without entering discussions or requesting further information from any firm. Additionally, CSOSA may negotiate adjustments to quantities or product selections after placing order(s) should technical requirements be revised to meet agency needs. Questions about this requirement MUST be in writing and submitted by e-mail or fax. Telephone inquiries are strongly discouraged. All inquiries shall include the solicitation number, your full name, organization name, address, phone and fax numbers. All responses to this solicitation must be received by 5:00PM (local time) by the Contracting Officer at: CSOSA, Office of Procurement, 633 Indiana Avenue NW, Suite 880, Washington, DC 20004. Hand delivery of a proposal will require sufficient time for processing through the building security screening at 633 Indiana Avenue NW. Late responses will not considered.
- Place of Performance
- Address: Washington DC
- Zip Code: 20004
- Zip Code: 20004
- Record
- SN00853590-W 20050727/050725211519 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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