SOLICITATION NOTICE
N -- Audio/Visual upgrade of the Profitt Room
- Notice Date
- 7/25/2005
- Notice Type
- Solicitation Notice
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Randolph AFB - 12th Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525
- ZIP Code
- 78150-4525
- Solicitation Number
- Reference-Number-F3PF2X5140A100
- Response Due
- 8/1/2005
- Archive Date
- 8/16/2005
- Small Business Set-Aside
- Total Small Business
- Description
- AUDIO/VISUAL UPGRADE OF THE PROFITT CONFERENCE ROOM This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being accepted and a written solicitation will not be issued. This requirement is issued as a request for quotation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-20. The NAICS Code is 334310; size standard 750 employees. IAW Far Subpart 19, this procurement is set-aside for small businesses. The Air Force headquarters office for CSS plans to award a contract in accordance with the following statement of work. STATEMENT OF WORK HEADQUARTERS, AIR EDUCATION AND TRAINING COMMAND (AETC) UPDATE OF AUDIO AND VIDEOCONFERENCING EQUIPMENT IN PROFITT ROOM 1. Scope: The Profitt room is the primary briefing/conference facility used by the AETC/DO and staff. It is a fully functional facility with the capability to provide single or dual screen presentations, play CD/DVD audio/video, VHS, provide TV outputs and participate in unclassified videoconferences. This is an executive level facility and must meet the highest standards of quality in terms of audio and visual presentations capability. 2. Objective: The overall objective of this requirement is to upgrade the facility into a fully interactive videoconferencing experience for both local and distant end participants by updating current audio input technology and videoconferencing equipment. 3. Description of Work: The contractor shall provide all personnel, transportation, equipment, tools, labor, supplies, materials, and supervision to design and install a complete audio and VTC system with the following equipment (see Basic Core Equipment Listing below) and functionality. Vendor will remove current ipower 900 codec and replace with one high quality codec w/RS449/RS-366A Dialing Network Interface unit and ?Y? Cable. This codec will be mounted in existing GFE standard 19? rack (some current equipment may require relocation to install this unit and other units). Codec will be connected to existing GFE provided Video Service Unit for network connectivity, but vendor may have to provide gender-matching cables Network Module cable. Only one network interface port will be used on the codec. Vendor will reuse existing GFE audio devices to connect two GFE high quality ceiling Microphones and other audio components. Vendor may also modify other room audio components as necessary to support this installation as long as original functionally is maintained. Vendor will obtain and install an 8.4 inch wireless interactive Touch Panel and upgrade existing Controller to support wireless device and program new units to operate all existing room control functions as well as all videoconferencing functions. Vender will supply and install two 42 Inch LCD monitors and one 32 LCD monitor and route signals from the CODEC and A/V switching system. Panel will also be wired to accept video inputs from codec for display control/camera and room controls and government computers. Contractor will also provide one DVD/VCR unit to playback and record. Vendor will also install one GFE Extron Cable TV tuner unit. Panel functions and layout will be programmed with input from a designated government representative. All work will meet normal industry standards and will present a neat and organized appearance. Vendor will provide one as built wiring diagram and one copy of uncompiled software code created to support control system and unit programming. Basic Core Equipment Listing 1-VTC Codec (See Specifications-Attachment A-call George Sievers @ 210-652-2184 for a copy. Will be sent via email or fax) 1-RS-449/RS366A Network Interface Modules/cables for codec 1-8.5? Wireless interactive touch panel 1-Controller w/ power supplies to support touch panel 2- 42? LCD monitors w/ mounts 1-32? LCD monitor w/mounts 1- DVD/VHS Combo unit Digital Conversion Units as required 1-GFE Audio System 1-GFE A/V Switcher 2-GFE Computers 1-GFE Cable TV Tuner Other Requirements 1-Lot-Wire/cables/connectors for installation of above equipment 1-Lot-Programming for wireless Touch Panel 4. Personnel: Contractor personnel shall present a neat appearance, and wear badges, which contain the company name and employee name. All contractor personnel that will support this project must be accompanied by a government representative during all work phases for security purposes. 5. Physical Security: 5.1 The contractor shall obtain vehicle passes for each vehicle used on Randolph AFB during the performance period. The necessary applications for vehicle passes can be obtained by contacting the Contracting Officer. Vehicles owned by the contractor with the company names printed on them are not required to be registered. Personnel employed by the contractor must register their privately owned vehicles at the Visitor Reception Center (East Gate), with proof of Liability Insurance, Current License Plates, Current State Inspection Sticker (If Required), Valid State Driver License and a phone number for sponsor on base. 5.2 The contractor shall be responsible for safeguarding all government property. At the close of each work period, government facilities and materials shall be secured. 5.3 PROTECTION OF CONTRACTOR?S PROPERTY: Equipment and materials may be checked periodically by the Security Forces. The Chief of Security Forces extends this courtesy to all; however, protection of personal property is ultimately your responsibility. Ensure all property is secured, when the work area is vacated. Questions or concerns may be directed to 12 SFS/ISS, 7-5600. 6. Contract Hours of Operation: 6.1 Work Schedule Normal Hours: The contractor shall schedule the work between the hours of 7:30 AM and 4:15 PM Monday through Friday. Changes to any work hours must be coordinated through or SMSgt Joy or TSgt Demore (number will be provided to successful bidder). 6.2 In the event the installation increased its Force Protection Condition (FPCON), the contractor may experience a delay in swiftly accessing the installation. In this event, contact SMSgt Jor or TSgt Demore (number will be provided to successful bidder). 6.3 Recognized Holidays. The contractor is not required to schedule work on the following days: NEW YEAR?S DAY LABOR DAY PRESIDENTS? DAY COLUMBUS? DAY MEMORIAL DAY VETERANS? DAY INDEPENDENCE DAY THANKSGIVING DAY CHRISTMAS DAY MARTIN LUTHER KING?S BIRTHDAY In the event the contractor encounters problems that may prevent or delay scheduled work, the contractor shall immediately call the Contracting Officer or installation coordinator SMSgt Joy or TSgt Demore (number will be provided to successful bidder). 7. Specifications: All equipment to be provided in support of this requirement must be meet normal manufacturer specifications and must be reviewed and approved by a government representative prior to purchase and installation. All wiring/cabling installed by vendor must be labeled. The VTC codec must meet specifications listed at attachment A in order to match AETC VTC Design Standards. LCD monitors and wireless touch panel specifications must be reviewed and approved. Suggested equipment should match existing equipment in AETC Conference Center for usage and training. 8. Training and Manuals: 8.1 Vendor will provide up to 4 hours of equipment training for up to 3 designated government representatives. 8.2 Vendor will supply all equipment manuals, one copy of all programming codes/software, and one as built wiring diagram. 9. Inspection, Acceptance of Services, Warranty and Invoices: 9.1 The office having responsibility for inspection and acceptance of work is the AETC Command Presentations 9.2 Performance period shall begin on 31 Aug 05 and shall not exceed 30 calendar days after receipt of all required materials. Date is subject to change depending on availability of the conference room. Scheduling of actual work will be coordinated with SMSgt Joy or TSgt Demore (number will be provided to successful bidder) due to executive use of facility. 9.3 All work performed by contractor shall be insured and maintained by contractor for at least 90 days after certification of installation. Vendor will extend normal manufacture?s warranty on all equipment and pass them through to the government. 9.4 Contractor shall follow all environmental and safety requirements while on base. The speed limit on Randolph AFB is 25 mph unless otherwise posted. Illegal Drugs and Personal Weapons are strictly prohibited on Randolph AFB. These items may be detected during random entry/exit point checks which have been designated as Random base entry/exit points checks. Refusal to submit to these checks can result in the loss of base driving privileges and debarment from the installation. 9.5 Invoices shall clearly indicate the order number, period service was performed, model, serial number, parts purchased, labor hours spent and a total project cost. The invoices shall be provided to the responsible agent(s) who will represent the AETC Computer Systems Squadron, Command Presentations Support Flight. CONTRACT TERMS AND CONDITIONS Award will be made using Simplified Acquisition Procedures, therefore the evaluation procedures at FAR 13.106-2 will be used. A firm-fixed price award will be made to the responsible offeror submitting the quote that provides the best value to the Government. In determining best value, comformance to the SOW is significantly more important than price. The price factor is significantly more important than past performance. Interested parties capable of providing the above must submit a written price quote to include discount terms, cage code, and firm?s evidence of their ability to perform. Each offeror will be required to have three (3) clients complete and submit a Questionnaire (supplied by this office) to be used for Past Performance Evaluation. (Contact points of contact below for electronic copy of Past Performance Evaluation Questionnaire.) All responses will be considered, but must be submitted on the requirement included in this synopsis. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the DoD Central Contractor Registration (CCR) database, NO EXCEPTIONS. To register, visit http://www.ccr.gov. Responses to this notice shall be provided in writing via e-mail to George Sievers (george.sievers@randolph.af.mil) and TSgt Anthony Smith (anthony.smith2@randolph.af.mil) respectively, no later than 3:30 PM CST on 01 August 05. Offerors must also include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications?Commercial Items that can be obtained at http://farsite.hill.af.mil - FAR - Part 52 or online at http://orca.bpn.gov. 52.252-1 -- Solicitation Provisions Incorporated by Reference. Solicitation Provisions Incorporated by Reference (Feb 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. The following clauses also apply: 52.212-4 Contract Terms and Conditions-Commercial Items. Paragraph (c) of this clause is tailored as follows: (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties, with the exception of: (1) Administrative changes such as changes in the paying office, appropriation data, etc. (2) No cost amended shipping instructions (ASI) if?(A) The ASI modifies a unilateral purchase order, and (B) The contractor agrees verbally or in writing, (3) Any change made before work begins if?(A) The change is within scope of the original order, (B) The contractor agrees; ( C ) The modification references the contractor?s verbal or written agreement. 52.204-7, Central Contractor Registration; 52.212-5, Contract Terms and Conditions ? Commercial Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items with these additional FAR clauses marked: 52.219-6 -- Notice of Total Small Business Set-Aside, 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C.4212); 52.222-41, Service Contract Act of 1965, as amended; 52.222-48, Exemption from Application of Service Contract Act Provisions for Contracts for Maintenance, Calibration, and/or Repair of Certain Information Technology, Scientific and Medical and/or Office and Business Equipment -- Contractor Certification; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); 52.204-6, Data Universal Numbering System; 52.204-7004, Required Central Contractor Registration; 52-252-1, and 52.252-2, Clauses Incorporated by Reference (Feb 1998). The full text of this clause may be accessed electronically at http://farsite.hill.af.mil In addition, DFAR 252-212-7001 with these additional clauses being applicable: 252.225-7001, Buy American Act and Balance of Payments Program; 252.232-7003, Report of Intended Performance Outside the United States; 252.225-7002, Qualifying Country Sources as Subcontractors, (a) Definition. ?Qualifying country,? as used in this clause, means any country set forth in subsection 225.872-1 of the Defense Federal Acquisition Regulation (FAR) Supplement. (b) Subject to the restrictions in section 225.872 of the Defense FAR Supplement, the Contractor shall not preclude qualifying country sources or U.S. sources from competing for subcontracts under this contract.; Section 508, Rehab Statement.
- Place of Performance
- Address: Randolph AFB, TX
- Zip Code: 78150
- Country: USA
- Zip Code: 78150
- Record
- SN00853849-W 20050727/050725211918 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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