Loren Data's SAM Daily™

FBO DAILY ISSUE OF JULY 28, 2005 FBO #1340
SOLICITATION NOTICE

G -- The U.S. Army CE-LCMC, seeks the services of a Program Manager for the Family Services Program to coodinate special projects and programs within the Army Community Service, Fort Monmouth, New Jersey.

Notice Date

7/26/2005
 

Notice Type

Solicitation Notice
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

ACA, US Army C-E LCMC Acquisition Center (Base Support) - DAAB08, ATTN: AMSEL-AC, Building 1208, Fort Monmouth, NJ 07703-5008
 

ZIP Code

07703-5008
 

Solicitation Number

W912CF-05-R-0019
 

Response Due

8/9/2005
 

Archive Date

10/8/2005
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Instructions to Offerors Proposal Submission 1. Offers will will be received no later then Tuesday 09 August by close of business. Proposal may be submitted electronically to Stephanie.Maggio@us.army.mil The Period of Performance is 01 September through 30 June 2005 and subject to the availability of funds. 2. The following is to be submitted as part of your offer: a. Resume: A one page document, which identifies education, and 1 year of experience directly related to the field of Family Service Program within the Army Community Service (ACS). b. Three References: References can be personal references or professional references. References may not be from family members will be excluded. Reference information shall include name, address, telephone num ber, and an indication that the reference is personal or work related. The Government may contact these reference with regard to past performance. c. The Contractor must be New Jersey based and within a fifty mile radius of Fort Monmouth. d. The Contracto r may be required to submit to an interview, if requested. ARMY COMMUNITY SERVICE'S FAMILY SERVICES PROGRAM SECTION C C.1. GENERAL The purpose of the Family Services Program is to provide an administrative support program and coordinate special project programs within the Army Community Service (ACS). ACS is a community oriented Social Service Program to assist eligible clients as set forth in Army Regulation AR 608-1: The Army Community Service Program. The contractor shall have successfully accomplished an ACS accreditation process per AR 608-1. The contractor shall have experience providing services to active duty and retired military affiliated families and shall demonstrate skills in designing, developing and presenting education and training materials for individuals and small and large groups . C.1.1. SCOPE OF WORK The Family Services Program Contractor hereafter referred to as Contractor shall implement the Family Services Program to assist eligible clients as set forth in AR 608-1 and the Department of the Army DA Circular 608-94-1 and act as the primary point of c ontact for the orchestration and execution of all Family Services Program efforts whether or not he/she is actually involved in the direct service delivery of each initiative. The Program Manager shall have the following, documented, knowledge, skills, ability and other qualities: C.1.1.1. The Contractor shall provide Family Services for eligible clients as set forth in AR 608-1 and DA Cir 608-94-1. The contractor shall provide the professional and administrative support and personnel to perform the service set forth in this Performance of Work Statement PWS. This PWS consists of the following principle features: C.1.1.2. The contractor shall provide a Program Manager to work 37 hours each week, less 10 approved U.S. holidays and 10 days personal time, with prior approval of the COR. C.1.1.3. Services shall normally be 0800-1645, Monday through Friday, however, the nature of the service requires flexibility in work scheduling. Specific hours to be worked will be specified by the COR. C.1.2. PERSONNEL C.1.2.1. Program Manager shall have the following, documented, knowledge, skills, abilities and other qualities: C.1.2.1.1. Basic knowledge of Department of the Armys Army Family Action Plan AFAP, which directs actions to improve family programs, benefits and entitlements. C.1.2.1.2. Basic knowledge of customer services offered by all ACS programs; Consumer Affairs & Financial Assistance Program CAFAP, Family Advocacy Program FAP, Family Member Employme nt Assistance Program FMEAP, Information & Referral Program I&R, Installation Volunteer Program, Outreach and Relocation Assistance Program RAP. C.1.2.1.3. Knowledge of methods and techniques of needs' assessment and problem analysis. C.1.2.1.4. Skill in special program implementation for group recognition days, such as, Military Spouse Day, and Military Families Recognition Day. C.1.2.1.5. Skill in designing, developing and presenting education and training materials for individuals and small and large groups. C.1.2.1.6. Skill in designing, developing and presenting special events/programs for individuals and small and large groups. C.1.2.1.7. Skill in marketing programs to existing and potential clients. C.1.2.1.8. Skill writing articles for public information and dissemination i.e., news articles, pamphlets, directories. C.1.2.1.9. Skill in public speaking before large and small groups. C.1.2.1.10. Skill in using a personal computer for word processing using windows based software. C.1.2.1.11 Skill in coordinating collection of data and statistical entry. C.1.3. SECURITY REQUIREMENTS The contractor shall not have access to any documents or information with a higher security classification than For Official Use Only. C.1.4. CONFIDENTIALITY Strict confidentiality shall be maintained regarding personal information of clients. Client records shall be maintained in a restricted file and locked during those times when staff authorized access is not present. Only general information should be re leased to Commanding Officers in referral cases, i.e. cooperation, progress, and failure to keep appointments. Information may be released to other military agencies pertaining to special problems, given with consent or request of the client. C.1.5. QUALITY ASSURANCE Contractor shall establish a quality assurance program to ensure that the requirements of the contract are accomplished as specified. Initial plan shall be presented to the COR within 30 working days of contract award for COR information and approval. Su bsequent modification shall be made as required or to respond to concerns of the COR. Quality assurance will include the following as a minimum: C.1.5.1. A method of obtaining feedback from clients on a pre-determined basis. C.1.5.2. A means to ensure client confidentiality. C.2. DEFINITIONS C.2.1. AAFES Army Air Force Exchange Service C.2.2. ACS Army Community Service C.2.3. ADAPCA Army Drug and Alcohol Prevention & Control Activity C.2.4. AER Army Emergency Relief C.2.5. AFAP Army Family Action Plan C.2.6. AFTB Army Family Team Building C.2.7. AGR Active Guard & Reserve C.2.8. AIRS Alliance of Information and Referral Systems C.2.9. AMAS Army Materiel Acquisition System C.2.10. AMC Army Material Command C.2.11. APF Appropriated Fund C.2.12. AR Army Regulation C.2.13. ARC American Red Cross C.2.14. ARCOM Army Reserve Command C.2.15. BFP Babys First Program C.2.16. CDS Child Development Services C.2.17. CYS Child/Youth Services C,2.18. CFSC Community Family Support Center C.2.19. COR Contracting Officers Representative C.2.20. CPO Civilian Personnel Office C.2.21. DeCA Defense Commissary Agency C.2.22. DODDS Department of Defense Dependents Schools C.2.23. DPCA Directorate of Personnel & Community Activities C.2.24. EFMP Exceptional Family Member Program C.2.25. ERP Employment Readiness Program C.2.26. FAP Family Advocacy Program C.2.27. FM Fort Monmouth C.2.28. FMBS Financial Management Budget System C.2.29. FMCS Fort Monmouth Community Symposium C.2.30. FMFAP Fort Monmouth Family Action Plan C.2.31. FMOWC Fort Monmouth Officers Wives Club C.2.32. FRP Financial Readiness Program C.2.33. FSD Family Support Division C.2.34. FSP Family Services Program C.2.35. GFP Government Furnished Property C.2.36. I&R Information & Referral C.2.37. IVC Installation Volun teer Coordinator C.2.38. LES Leave and Earnings Statement C.2.39. MACOM Major Army Command C.2.40. MSC Major Subordinate Command C.2.41. MTF Medical Treatment Facility C.2.42. MUSARC Major United States Army Reserve Command C.2.43. MWR Morale, Welfare and Recreation C.2.44. NAF Non-Appropriate Facility C.2.45. NCOWC Non-commissioned Officers Wives Club C.2.46. NG National Guard C.2.47. ORP Outreach Program C.2.48. PACH Patterson Army Community Hospital C.2.49 POM Preparation for Overseas Movement C.2.50. PWS Performance Work Statement C.2.51. RATF Relocation Assistance Task Force C.2.52. RC Reserve Component C.2.53. RRP Relocation Readiness Program C.2.54. SITES Standard Installation Topic Exchange Service C.2.55. SOP Standard Operating Procedure C.2.56. STARC State Area Command C.2.57. UDWP Utility Deposit Waiver Program C.3. GOVERNMENT FURNISHED PROPERTY GFP C.3.1. The Government will provide to the Program Manager for use in connection with this contract the following property: C.3.1.1. Building has sufficient office space for one program manager. C.3.1.2. Access to class A telephone, to be shared with other staff. C.3.1.3. Heat, light, and other essential utilities are provided C.3.1.4. One computer, for program implementation, as well as other equipment and supplies as needed and available. C.3.1.5. Standard U.S. Army and Government forms and regulations as required. C.3.1.6. Office furniture, to include desk, chair, filing cabinet, bookcase, and storage space. C-4 CONTRACTOR FURNISHED PROPERTY C.4.1. The contractor shall not be required to furnish any property or materials relevant to this contract but shall be responsible for receiving, caring and accounting for and returning any government furnished property. The contractor shall familiarize him/her self with the proper care and use of government supplied property. The operation of any necessary equipment, to include training aides within the services to be delivered here under shall be at no additional expense to the government over and above the co ntract price. C.5. SPECIFIC TASKS C.5.1. The program manager shall independently provide the Family Services Program. C.5.2. The program manager shall have responsibility for the coordination of the Army Family Action Plan at Fort Monmouth in accordance with DA Circular 608-94-1. C.5.2.1 The program manager shall have responsibility for coordinating the Fort Monmouth Family Action Plan FMFAP Steering Committee. C.5.2.2. The program manager shall have responsibility for the coordination and direction of the annual Fort Monmouth Army Family Symposium. C.5.2.3. The program manager shall develop, update annually, and distribute the Fort Monmouth Family Action Plan book. C.5.3. The program manager shall develop and implement special recognition programs for special recognition days as established by Department of the Army, Fort Monmouth and COR. C.5.4. The program manager shall develop and coordinate the annual Thanksgiving and December holiday program to assist military families assigned to Fort Monmouth. C.5.5. The program manager shall act as a Unit Service Coordinator to individual units as determined by COR. C.5.5.1. The program manager shall receive cross training in all other ACS program areas as determined by COR. C.5.5.2. The program manager shall provide program specific cross training to ACS contractors, volunteers and government employees as determined by COR. C.5.6. The program manager shall receive client inquiries concerning community services and interview clients to assess the type of assistance required. C.5.6.1. The program manager shall provide information ranging from limited factual response to more detailed factual information about community service systems, agency policies, and application procedures. C.5.7. The program manage r shall design and implement additional services to meet specialized installation/activity needs. C.5.8. The program manager shall develop and provide a program of education and publicity. C.5.9. The program manager shall represent ACS on installation councils/committees as determined by COR. C.5.10. Record-keeping The program manager shall gather and maintain a variety of data as required by governing program guidance to support management information needs. C.5.10.1. The program manager shall gather, maintain, and analyze data for planning and reporting purposes on a monthly basis. C.5.10.1.1. The program manager shall gather, maintain, and analyze data for the execution of the Family Services Program budget on a monthly basis. C.5.10.1.2. The program manager shall provide a written report of data on a monthly basis. C.5.10.1.3. The program manager shall provide a written report of data on a yearly basis. C.5.10.2. The program manager shall develop, implement and maintain an SOP for each recurring component of the Family Services Program. C.5.10.3. The program manager shall provide assistance with purchase coordination. C.5.10.4. The program manager shall record daily hours worked in implementation of contract. C.5.11. The program manager shall identify and attend program appropriate training and education sessions as approved by COR. C.6. APPLICABLE DOCUMENTS C.6.1. AR 25-50 Preparing and Managing Correspondence C.6.2. AR 25-400-2 MARKS C.6.3. AR 210-1 Private Organizations on Department of the Army Installations C.6.4. AR 310-25 Dictionary of United States Army Terms C.6.5. AR 600-29 Fund-Raising Within the Department of the Army C.6.6. AR 608-1 Army Community Service Program C.6.7. AR 930-1 Army Use of USO Services C.6.8. AR 930-5 American National Red Cross Service Program and Army Utilization C.6.9. DA Cir 608-94-1 The Army Family Action Plan XI C.6.10. DA PAM 352-5 The Army Family...A Partnership C.6.11. DA PAM 600-27 A Sense of Community C.6.12. CECOM-P 25-50-1 Handy Reference Training Guide- Army Correspondence C.6.13. CECOM-P 25-50-2 Staff Procedures Guide C.6.14. CECOM-P 108-5 Guide for Preparing Effective Presentations C.6.15. FM-R 600-15 Fund Raising at Fort Monmouth C.6.16. FM Suppl 1 Private Organizations on Department of the Army to AR 210-1 Installations C.7. DELIVERABLES C.7.1. The program manager shall provide the Fort Monmouth Army Family Symposium in March. C.7.2. The program manager shall provide the final draft of the annual update of the Fort Monmouth Family Action Plan by July. C.7.3. The program manager shall provide the design for the Holiday Helper Progam certificates by October 15th. C.7.3.1. The program manager shall provide COR with lists of supplies and materials to enhance program implementation. C.7.4. The program manager shall provide after action report to COR within 7 working days of a major event or trip. C.7.5. The program manager shall provide a memorandum of record within 2 working days to report an incident. C.7.6. The program manager shall provide a completed DA FORM 5900-R per AR 608-1 to the COR by the 15th of next month. C.7.7. The program manager shall provide a weekly Significant Activities report by 12:00 p.m. on the following Monday. C.7.8. The program manager shall provide an SOP for each component of the program within 30 days of award of contract. C.7.9. The program manager shall provide an invoice of hours provide in implementation of contractor to COR by the 1st of each month.
 

Place of Performance

Address: ACA, US Army C-E LCMC Acquisition Center (Base Support) - DAAB08 ATTN: AMSEL-AC, Building 1208 Fort Monmouth NJ

Zip Code: 07703-5008

Country: US
 

Record

SN00854918-W 20050728/050726212335 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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