MODIFICATION
R -- Technical Assistance: Integrated Emergency Management System (IEMS) Phase I Feasibility Study Project in Bulgaria
- Notice Date
- 8/9/2005
- Notice Type
- Modification
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- United States Trade and Development Agency, USTDA Contracts Office, USTDA, 1000 Wilson Boulevard, Suite 1600, Arlington, VA, 22209-3901
- ZIP Code
- 22209-3901
- Solicitation Number
- USTDA-05-Q-81-335
- Response Due
- 8/17/2005
- Archive Date
- 9/1/2005
- Small Business Set-Aside
- Total Small Business
- Description
- WORK STATEMENT ?Technical Assistance? for Advisory and Assistance Services by Non-Governmental Sources for Bulgaria? Project Title: Bulgaria: Technical Assistance: Contractor Selection for Integrated Emergency Management System (IEMS) Phase I Feasibility Study 1 Scope of Work The Contractor shall perform the following tasks: (1) Develop detailed selection procedures for the selection committee based on the criteria specified in the Request for Proposals for the Integrated Emergency Management System (IEMS) Phase I Feasibility Study Project and the host country?s procedures for competitive selection; (2) travel to Sofia, Bulgaria; (3) participate in the study selection process as an observer, technical and procedural expert; and (4) prepare a final report to USTDA on the selection process. It is the responsibility of the Contractor to verify with the COTR that the report is considered acceptable and ready for the production of the appropriate number of copies. All reports must be paginated. All reports must be submitted on a CD Rom or a 3.5 inch disk in Microsoft Word. In connection with travel, USTDA will advise the U.S. Embassy in Sofia, Bulgaria of the Contractor?s proposed travel itinerary prior to departure. The Contractor should contact the U.S. Embassy upon arrival and prior to departure to brief and debrief them on the visit. USTDA will request that the Embassy provide the Contractor with names and addresses of appropriate host country officials with whom to meet. Logistics for handling the visit, including hotel accommodations, transportation and translation services are also the responsibility of the Contractor. 2 Delivery & Performance Requirements 2.1 Kick-Off Meeting with the USTDA Program Office Upon award, the Contractor shall contact USTDA?s Contracting Officer?s Technical Representative (COTR) (see G.2) to schedule a meeting to discuss details of the Contract assignment. Unless otherwise advised by the COTR, this meeting will be held at USTDA?s office in Arlington, Virginia. The COTR shall provide the Contractor with names and addresses of the project sponsor(s), other pertinent entities to contact in the United States and overseas, and any other relevant details that may impact upon the design and/or evaluation of the proposed project(s). 2.2 Pre-Visit Report Prior to departure to the host country, the Contractor shall provide the COTR a pre-visit written report of 3-5 pages containing the proposed schedule or itinerary, a list of contacts to be made during the visit and a pre-visit checklist of issues, information and questions to be utilized during the visit, and the proposed evaluation criteria for the selection committee (proposed evaluation criteria must be consistent with the award criteria in the Request for Proposals issued for the Feasibility Study, but should be more detailed). 2.3 USTDA Responsibility USTDA will advise the U.S. Embassy in the host country of the Contractor?s proposed travel itinerary prior to departure and request that the Commercial Section of the Embassy provide the Contractor with names and addresses of appropriate host country officials with whom to meet. 2.4 Contractor?s Host Country Travel The Contractor shall travel to the host country to meet with relevant project officials and with the U.S. Embassy. The Contractor shall contact the Commercial Officer at the U.S. Embassy upon arrival and prior to departure for briefing and debriefing meetings. While the Embassy may be able to assist the Contractor in arranging some initial meetings with host country officials, the Contractor is responsible for arranging the meetings as well as logistics for the visit, i.e., hotel accommodations, transportation, and interpretation services. In some cases, the Contractor may need to Contract with a local entity to assist with these logistics. Local entities may not provide the technical work of substance for the creation of the DM report. 3 Contractor Interim Status Reporting and Deliverables The Contractor shall provide verbal updates to the COTR when necessary. The deliverables may also take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, interim and final reports, or other oral or written work products needed for successful performance. 4.1 Report Draft -- COTR Approval The Contractor shall provide the report in draft form to USTDA for COTR review within ten (10) working days after completion of the overseas visit. The report should be clearly marked ?Draft? on the cover. 4.2 Revised Report Draft ? COTR Approval Within five (5) working days after receiving the COTR?s comments on the draft report, the Contractor shall submit a revised copy for COTR review. The Contractor shall revise the report as necessary until securing final COTR approval. 4.3 Final Report ? COTR Approval The final report shall incorporate all mutually agreed upon material and revisions. The report shall accurately and sufficiently describe the work done by the Contractor, the selection procedure (including summary minutes of the selection committee?s meetings), and the result of the selection. The report shall include any supporting documentation. It shall be grammatically and factually correct in all respects, internally consistent, and all statements and tables shall be clear and easily understood by a competent reader, and contain no typographical errors. Upon notification from the COTR that the report is considered acceptable, the Contractor shall submit five (5) copies, and one (1) unbound original to USTDA. All reports must be paginated and submitted in Microsoft Word on a 3.5-inch disk or on a CD-Rom. The Contractor shall also submit the report to the COTR as an e-mail attachment, also in Microsoft Word format. 5. Project Descriptions and Profile The Bulgarian State Agency for Civil Protection (CPA) requested USTDA?s assistance to establish an Integrated Emergency Management System (IEMS) in Bulgaria. The project is the result of a very successful USTDA-funded Orientation Visit, led by Minister Filiz Husmenova, the head of the Bulgarian CPA. USTDA provided a grant to the CPA in the amount of $291,340 for a feasibility study to develop an IEMS and a Phase II pilot project in the Plovdiv Municipality to demonstrate the IEMS network design. The grant was signed in April 2005, and the Request for Proposals (RFP) for the feasibility study was issued in June and closed on July 11, 2005. The CPA received a total of six proposals to complete the feasibility study. While the CPA has a knowledgeable selection committee, the CPA would like to assure that they select the most technically qualified contractor on the basis of the award criteria posted in the RFP, and therefore, has requested technical and procedural assistance to make their selection. The original award criteria for the IEMS Phase I Feasibility Study as listed in the RFP is as follows: 1. IEMS Architecture and Infrastructure? (20 Points) Firm or team?s knowledge of multi-sectoral response plans for public safety and fire, utilities, and telecommunications will need to be addressed. Firm or team?s expertise in unified operational protocols, rather than operational procedures; knowledge of notification systems; understanding of legacy systems and their integration with state-of-the-art technologies and systems, based on state-of-the-art IEMS architecture will be evaluated. Firm or team?s experience in integrating technologies and systems according to recommended architecture, and the design of related pilot projects; integration of communications for multiple agencies; links with field equipment; and central operations centers will be evaluated. Firm or team?s broad knowledge of architecture for emergency response, fire rescue and emergency management systems; environmental protection, monitoring and alarm systems; command and control systems utilizing state-of-the-art visual displays and communications. 2. IEMS Infrastructure ? (20 points) Firm or team?s knowledge of telecommunications infrastructure, such as network design, interfaces with existing networks and facilities, functionality of command and control systems will be considered. Firm or team?s experience in the integration of legacy systems with new/emerging technologies to support emergency management operations will be evaluated. Firm or team?s experience with integrated communications systems, including microwave, cellular and land-line; experience with communications modules that encompasses LAN/WAN and the use of voice applications over existing networks; and experience in high level LAN/WAN design and network management tools will be considered. Firm or team?s experience with Cyber Security and knowledge of solutions with respect to mission critical communications infrastructure such as: telecommunications (network and control room capabilities); integrated communication technologies; shared Municipality/Fire Rescue IEMS centers; IEMS Application software; and Cyper Security will be evaluated. 3. Regional Experience (5 points) - Firm or team?s familiarity with the organization of emergency management in Bulgaria; understanding of the hazardous / risk environment; knowledge of the reform process in the area of emergency management in relation to the Ministry of Defense and the Ministry of Interior and local authorities; awareness of legal and administrative environment, legislation, budgeting process, new technologies and legacy systems; knowledge of Bulgaria?s new Law on Crisis Management, and the technology assessment will be considered. 4. Unified Command and Control Center ? (20 Points) Firm or team?s experience in central communications infrastructure and capabilities for emergency voice communications; central command and control systems for mission critical functions; data collection and exchange between central command centers, regional command centers, and field devices must be evident. Firm of team?s knowledge of advanced VoIP technologies; experience with the integration of radio and telephone at communication consoles (turrets); sensors and alarm systems dynamic maps, and display systems (dynamic maps) must be addressed. 5. Specifications and Budgets (particularly in reference to pilot projects) ? (10 points) Firm or team?s experience in preparing specifications for technologies and equipment related to IEMS or other mission critical industries, in particular voice communications (land-line and radio), data networks (routing), and advanced control room technology for communications consoles and displays should be addressed. Firm or team?s experience in preparing large-scale budgets for the deployment of IEMS and supporting telecommunications infrastructure and systems should also be included in this section. Firm or team?s expertise in planning, programming and budgeting process, as well acquisition and procurement for pilot projects should be explained in detail. 6. Proposal, Work Plan, and Personnel ? (25 Points) Adequacy of the proposed work plan and suggested overall approach in responding to the Terms of Reference. At a minimum, the proposing consultant should describe in detail its overall business development philosophy and approach for bringing such a project to fruition in the shortest possible period of time. Soundness and thoroughness of the technical approach and work plan sections of the proposal, and overall quality of proposal presentation will be evaluated. The proposal should also provide an organization chart of key personnel with their qualifications, and a staffing schedule for each key activity. Project Background Bulgaria?s emergency management system, referred to as the ?Civil Protection? system, is civilian-led, based on laws and executive orders, and is an all-hazards system. The Bulgarian Council of Ministers has established a ?Standing Committee on the Protection of the Population in the Cases of Disasters and Accidents,? reporting to the Prime Minister. The working body of this Standing Committee is the State Agency for Civil Protection (CPA), which is responsible for coordinating Bulgaria?s national strategy for emergency management. The Standing Committee and the State Agency connect the four levels of civil protection activity: national; regional; municipal; and peripheral. The CPA has established 14 teams for emergency-rescue activities at the regional civil protection directorates, with a staff of some four hundred personnel deployed in 55 rescue teams, with rotating shifts providing continuous rescue and emergency medical coverage. Project Description While considerable organizational structure and staffing already exists at the local and regional levels ? local police and firefighting agencies, diving and alpine rescue teams, emergency medical agencies and the like ? the CPA seeks to develop an IEMS to coordinate emergency response activities on the local, regional, and national levels. The CPA proposes to develop the architecture for the IEMS and design a pilot project in the Plovdiv municipality to demonstrate the IEMS. The proposed pilot would create a plan for cooperation among all governmental organizations (fire, police, rescue and others). Cooperative efforts would be focused particularly on mutual sharing of databases, as well as the development of networks to permit real-time sharing of information during a crisis. A Regional Emergency Center (REC) would be established to coordinate the various activities. This center would be both a clearinghouse of information through a dedicated Internet portal and database exchange, and a communication channel. The REC would include a security and disaster recovery solution in case the REC itself is affected. A database storage system with back up and retrieval would be implemented as part of the REC. The project would also involve the establishment of IEMS infrastructure design for other municipal emergency centers to be created on a shared basis with local fire and rescue emergency centers. The municipal emergency centers would act as points of communication and coordination, and would coordinate closely with the REC. At present, most municipalities outside Sofia and Plovdiv have very little IEMS infrastructure. Municipal emergency centers are critical to ensure that emergency management works regionally. Because other regions must also acquire integrated emergency management capabilities, it is highly likely that they will follow the technological standards and solutions developed in Plovdiv. The study and pilot together would establish a prototype design for IEMS transferable to other regional and municipal emergency centers, on a shared basis with existing local fire rescue emergency centers. The IEMS can be defined in three major steps: Definition of a functional model Agreement on system architecture Deployment of supporting infrastructure A unified command and control center (for multiple first responders) would be at the center stage of the actual deployment of the IEMS. This would incorporate the operations protocols, provisions for data collection, and exchange and voice communications. There would be both primary and back-up control centers linked to satellite sites in the districts.
- Place of Performance
- Address: HEADQUARTERS, USTDA, 1000 WILSON BOULEVARD, SUITE 1600, Arlington, VA
- Zip Code: 22209-3901
- Country: USA
- Zip Code: 22209-3901
- Record
- SN00866577-W 20050811/050809212944 (fbodaily.com)
- Source
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