SOLICITATION NOTICE
65--65 -- SDVOSB Set-Aside for Suction tubing and conector Tubes, Sterile and Non-sterile
- Notice Date
- 8/15/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs National Acquisition Center, (049A1), P.O. Box 76, Building No. 37, Hines, Illinois 60141
- ZIP Code
- 60141
- Solicitation Number
- 797-NC-05-0039
- Response Due
- 9/9/2005
- Archive Date
- 10/9/2005
- Small Business Set-Aside
- Service-Disabled Veteran-Owned
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number RFP-797-NC-05-0039 is issued as a Request for Proposal (RFP) for Suction Tubing and Tubing Connections using Set-aside procedures for service-disabled veteran-owned small business. ALL PROPOSALS MUST REACH THIS OFFICE by September 9, 2005, 4:00 PM CENTRAL TIME, and must respond to the information contained herein. Offerors shall submit their signed offers to: Department of Veterans Affairs National Acquisition Center (049A1N3MS) P.O. Box 76-Bldg. 37 / 1st Avenue, 1 Block North of 22nd Hines, IL 60141 ATTN: Tim Scanlan, Contract Specialist The contract awarded from this solicitation shall be negotiated single award indefinite-delivery, requirements contract. This contract is also defined as ?delivery order contract? since individual VA facilities may issue a delivery order for their specific requirements when ordering against the contract. Individual delivery orders shall contain specific information such as item description, quantity required, unit pricing as established by the contract, contract number, delivery order number, delivery information, accounting and appropriation data and any special packing, shipping and other pertinent information. All delivery orders shall be within the terms, conditions and scope of the contract. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-05, Effective 27 July 2005. It is the contractor?s responsibility to be familiar with applicable clauses and provisions. This procurement is set-aside for SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS CONCERN. The North American Industry Classification System code is 326160 with a small business size standard of 500 personnel. Service-disabled Veteran-owned small business concerns are warned that if they are not the manufacturer, they must furnish in the performance of this contract, the product of a small business manufacturer. The end product must be manufactured in the United States or its outlying areas as defined in FAR 2.101. INSTRUCTIONS FOR COMPLETING THE SCHEDULE: When submitting prices for each line item number, offerors shall clearly identify the product prices with the applicable solicitation line items number PLUS an alpha suffix (a thru e) to identify the base year and the option years. For example, for line item one (1), submit prices for the five sub-line items as follows: 01a for the base rear, 01b for the first option year, 01c for the second option year, 01d for the third option year, 01e for the fourth option year. Item # Estimated Annual Quantity Price Each 01 Base Year: 192,618 X = $_______________ 02 Option 1: 192,618 X = $_______________ 03 Option 2: 192,618 X = $_______________ 04 Option 3: 192,618 X = $_______________ 05 Option 4: 192,618 X = $_______________ TOTALS (An aggregate of all line items for all years) $_________________________ The solicitation includes the following line items: Item # Estimated Annual Quantity Line item 01, Tubing, Connecting, Non-sterile, Universal Bubble, 3/16" (5MM) X 100' annual quantity, 7,130; Line item 02, Tube Connecting, Sterile, Funnel/Tapered, 3/16" (5MM) X 6' (1.8M), annual quantity, 186,400; Line item 03, Tube Connecting, Sterile, Funnel/Funnel, 3/16" (5MM) X 10' (3.1M), annual quantity, 21,130; Line item 04, Tubing, Connecting, Sterile, Funnel/Funnel, 3/16" (5MM) X 12' (3.7M) annual quantity, 26,780; Line item 05, Tubing, Connecting, Sterile, Funnel/Funnel, 3/16" (5MM) X 18?, annual quantity, 6,050; Line item 06, Tubing, Connecting, Non-Sterile, Universal Bubble, 1/4" (6MM) X 100' annual quantity, 20,728; Line item 07, Tube Connecting, Sterile, Funnel/Tapered, 1/4" (6MM) X 12' (3.7M), annual quantity, 10,880; Line item 08, Tubing, Connecting, Non Sterile, Universal Bubble, 9/32" (7MM) X 100?, annual quantity, 8,494; Line item 09, Tube Connecting, Sterile, Female Molded Connector, 3/16" (5MM) X 6?, annual quantity, 168,796; Line item 10, Tube Connecting, Sterile, Female Molded Connector, 3/16" (5MM) X 10', annual quantity, 67,800; Line item 11, Tube Connecting, Sterile, Female Molded Connector, 3/16" (5MM) X 12', annual quantity, 31,600; Line item 12, Tube Connecting, Sterile, Female Molded Connector, 3/16" (5MM) X 20' annual quantity, 18,030; Line item 13, Tube Connecting, Sterile, Female Molded Connector, 3/16" (5MM) X 18'', annual quantity, 14,846; Line item 14, Tube Connecting, Sterile, Female Molded Connector, 1/4" (6MM) X 6', annual quantity, 96,380; Line item 15, Tube Connecting, Sterile, Female Molded Connector, 1/4" (6MM) X 10', annual quantity, 30,750; Line item 16, Tube Connecting, Sterile, Female Molded Connector, 1/4" (6MM) X 12', annual quantity, 35,060; Line item 17, Tube Connecting, Sterile, Female Molded Connector, 1/4" (6MM) X 20', annual quantity, 15,470; Line item 18, Tube Connecting, Sterile, Female Molded Connector, 9/32" (7MM) X 6', annual quantity, 24,120; Line item, 19, Tube Connecting, Sterile, Female Molded Connector, 9/32" (7MM) X 10', annual quantity, 12,900; Line item, 20, Tube Connecting, Sterile, Female Molded Connector, 9/32" (7MM) X 12', annual quality, 3,240; Line item, 21, Tube Connecting, Sterile, Female Molded Connector, 9/32" (7MM) X 20', annual quantity, 12,706 Offeror shall propose a unit of issue price for each line item. Offerors must submit a price for the base year and all option periods to receive consideration of their offer. Technical Specifications: Suction Tubes Evaluation Criteria; 1.) Tubing and Tubes must have Minimum Coil Memory, 2.) All items must be translucent and rigid tube made of PVC, 3.) Sterile items must have a sterile presentation and be packaged for single use, 4.) Tubing must be non-conductive bubble tubing, packaged clean and ready to use in 100 foot coil, 5.) Connector tubes are either funnel and molded, see description shown in the schedule of line items. Delivery requirements; Deliveries under the resulting contract will be made directly to any medical center within the 50 States, DC, & Puerto Rico, upon issuance of a delivery order. Deliveries to medical centers shall be FOB Destination. Deliveries direct to medical centers shall be in accordance with the following time frames: Regular delivery shall be made within seven (7) days after receipt of a delivery order, expedited delivery within 3 days, and emergency delivery within 24 hours. The Government agrees to pay the difference between normal and expedited freight for expedited and emergency delivery. Any additional delivery requirements shall be specified on the individual delivery order. Acceptance will take place at the delivery point. The Contractor shall provide a quarterly report of sales for each medical center by line item, no later than 60 calendar days after the end of each calendar quarter ending March, June, September and December. Reports shall be sent electronically to the contracting officers at Timothy.Scanlan@med.va.gov In order to track compliance, VA requires the contractor to submit the quarterly report of sales in the prescribed format issued at time of award. VA will provide the contractor with an electronic copy of the template that shall be used for all quarterly report of sales. The contractor agrees by submitting a Proposal that they shall adhere to this requirement. POINTS OF CONTACT INFORMATION: If you have any questions regarding this Request for Proposal (RFP), contact Tim Scanlan at 708-786-5241 or Timothy.Scanlan@med.VA.gov. Offeror must be registered in the Central Contractor Registration (CCR) database, http://www.ccr.gov/ 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following addresses: FAR clauses, http://farsite.hill.af.mil/vffara.htm VAAR clauses, http://www1.va.gov/oamm/vaar/index.htm The provisions at FAR 52.212-1, Instruction to Offerors-Commercial Items (Jan 2005), (acceptance time is tailored from 30 days to 120) applies to this acquisition and the following clauses and provisions are applicable to this acquisition and are incorporated by reference as addenda to this clause 52.233-2 Service of Protest, (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Tim Scanlan, VANAC (049A1N3MS), P. O. Box 76, Hines, IL 60141. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. 852.233.70 Protest Content, 852.233-71 Alternate Protest Procedures, 52.214-34 Submission of Offers in the English Language and 52.214-35 Submission of Offers in U.S. Currency. Offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror representations and Certifications-Commercial Items, with its offer. 52.212-2 Evaluation-Commercial Items (JAN 1999) EVALUATION OF PROPOSALS AND METHOD OF AWARD: Failure of the product literature or product samples to show that the offered items conform to the required specifications will require rejection of the offer. VA requires strict compliance with these specifications and will not consider any deviations, nor will VA discuss any failure to meet a specification, or allow revisions to the product submitted. If an award is made on the initial offers, the Governments reserves the right not to technically review all offers? samples, but rather may only review the lowest priced item to determine whether it meets VA?s specifications, therefore, offerors should provide their best price with their initial offer. (a) The Government will award a maximum of one contract resulting from this solicitation to the responsible offeror with an acceptable past performance history whose offer conforms to all technical specifications and is evaluated as the lowest price. The following shall be used to evaluate offers: (i) Technical Acceptability of the items offered will be determined upon review of product literature, and physical inspection of the items to determine that the offered items meet the specifications shown in this solicitation (Shown below the schedule of supplies); (ii) Price; (iii) Past Performance (b) Price Evaluation. Only one award will be made. Offers will be evaluated for award purposes by adding the total price (i.e. price multiplied by the estimated quantity) for the base year contract period to the total price for all option years. ?The total of the base years and option years for ALL 21 line items will be added to determine an aggregate price for each offer. The aggregate prices of the proposal will be compared to determine the lowest price offer.? (c) Past Performance shall be considered to evaluate whether or not prior business performance has been acceptable. Please provide a list of six customers, preferably those that purchase in quantities similar to the requirements listed in this RFP (Customer name, Point of Contact, and Phone Number) for this product. Provide contact information for VA facilities if possible, then information for sales to other federal government facilities (Department of Defense, Public Health, etc.), then commercial customers if necessary. Please provide the annual sales volume that each reference has been purchasing from your company of the solicitation product. If no relevant past performance history is available, offeror will be evaluated as ?acceptable? for past performance. In addition to the information provided in proposals the Government may use information from its own files or any source it deems appropriate. (d) Options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (e) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer (the offer acceptance time period is 120 days from the closing date of September 9, 2005, 4:00 PM Central Time) (tailored), unless offeror notes otherwise), shall result in a binding contract without further action by either party. Before the offer?s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (f) Offers from distributors/dealers (i.e. non-manufacturers) that do not submit a letter of commitment, or other evidence of uninterrupted source of supply to satisfy Government?s requirement may be rejected. The letter must be from the manufacturer. This commitment must cover the entire five (5) year contract period including options. See clause regarding made in U.S or outlying ares. Offerors responding to this requirement must include a completed copy of the provision at FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Mar 2005) (Annual certifications and representations may be completed at http://orca.bpn.gov/). Clauses and provisions may be accessed via the Internet, http://farsite.hill.af.mil or http://www.arnet.far.gov. Offerors shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If the offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (I) of this provision. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2003), applies to this acquisition and the following clauses are applicable to this acquisition and are incorporated by reference as addenda to this clause: 52.216-18 Ordering (Oct 1995), any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through the end date of the contract. 52.216-21 Requirements (Oct 1995); ?provided that the Contractor shall not be required to make any deliveries under this contract after 30 days of contract?s expiration date. 52.217-9 Option to Extend the Term of the Contract (Mar 2000), The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. 52.232.17 Interest (Jun 1996), 52.247-34 F.O.B. Destination (Nov 1991), 852.270-4 Commercial Advertising (Nov 1984), FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items (Jul 2005), applies to this acquisition and the additional FAR clauses cited in this clause are applicable to this acquisition as follows: 52.203-6 Restrictions on Subcontractor Sales to the Government (Jul 1995), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402), 52.219-8 Utilization of Small Business Concerns (May 2004), 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004), 52.222-3, Convict Labor (Jun 2003), 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JUNE 2004) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-36, Affirmative Action for Workers with Disabilities (Jan 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). 52.225-1, Buy American Act ? Supplies (June 2003), 52.225-13, Restrictions on Certain Foreign Purchases (MAR 2005) (E.o.s, proclamations and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-34, Payment by EFT- Other than CCR (May 1999), 52.232-36, Payment by Third Party (MAY 1999) (31 U.S.C. 3332),Product samples shall be submitted and returned at no expense to the Government, except for the successful offeror?s product samples. These samples become the property of the Government. Unsuccessful offerors are expected to submit disposition instructions within 10 days upon notification of not being selected for the competitive range. Samples that have not been returned will become the property of the Government. Product Samples must be delivered at the dock, separate from the Business, and Technical proposal. Send sample to: Department of Veterans Affairs, Centralized Acquisition Analysis Division (049A5S), Attn: Carl Hunter, Building 37, First Avenue - One Block North of Cermak Road (22nd Street), Hines, Il 60141, Dock # 14. Samples will only be accepted between the hours of 7:00 a.m. to 2:00 p.m., Central Standard Time (CST), Monday through Friday only. Samples must be delivered on or before the due date for proposals. For additional information regarding contract issues, please contact Tim Scanlan (708) 5241. For questions regarding delivery of product samples only, contact Carl Hunter at (708) 786-7783. DO NOT SEND PRICES WITH PRODUCT SAMPLES. ALL CONTRACTING QUESTIONS SHALL BE DIRECTED TO TIM SCANLAN AT 708-786-5241. Proposals must meet all instructions put forth in this combined synopsis/solicitation. Award will be made to a single source. Reference the solicitation number in the Proposal. PLEASE PROVIDE THREE (3) EACH OF EACH LINE ITEM. SAMPLES ARE REQUESTED FOR ALL LINE ITEMS. FOUR (4) sets of literature and documentation for the products should be submitted in the Technical Proposal. A minimum of one (1) of these sets of literature and documentation must be cross-referenced to show where compliance with each of the product specifications is referenced. If there is no reference to a given product specifications in the literature, the offeror must submit documentation stating how the specification has been met. This information shall be submitted on company letterhead of the offeror with signature, title, email address, and phone number of the preparer. For additional information regarding contract issues, please contact Tim Scanlan (708) 786-5241. See Numbered Note 29
- Place of Performance
- Address: Department of Veterans Affairs, National Acquisition Center, Hines Illinois
- Zip Code: 60148
- Country: United States
- Zip Code: 60148
- Record
- SN00870440-W 20050817/050815211814 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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