SOLICITATION NOTICE
S -- Uniform Rental Services
- Notice Date
- 8/23/2005
- Notice Type
- Solicitation Notice
- NAICS
- 812332
— Industrial Launderers
- Contracting Office
- DHS - Emergency Preparedness and Response, Federal Emergency Management Agency, MWEOC Acquisition Section, 19844 Blue Ridge Mountain Road, State Route 601, Bluemont, VA, 20135
- ZIP Code
- 20135
- Solicitation Number
- HSFEMW-05-Q-0051
- Response Due
- 9/7/2005
- Archive Date
- 9/22/2005
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. HSFEMW-05-Q-0051, issued as a Request For Quotation (RFQ) is to provide rental and laundry/maintenance services for the Federal Emergency Management Agency, Mount Weather Emergency Operations Center (MWEOC) located at 19844 Blue Ridge Mountain Road, Bluemont, VA 20135. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-05. This procurement is unrestricted. The NAICS code is 812332, small business size standard $12.0M. It is anticipated that only one award will result from this solicitation via the issuance of a firm-fixed price simplified acquisition/commercial services order. The anticipated period of performance will be a base year from 09/26/2005 through 09/25/2006, to include four consecutive option years, subject to the availability of current fiscal year funds. The resultant award document will contain Item No. 0001: Uniform Rental services, based on a monthly estimated not to exceed amount. Item No. 0002: Rental of (18) each eight compartment lockers (Mfg: Change-O-Matic, P/N: 14910) or approved equal. Item No. 0003 Rental of (5) each Bulk Collectors (Mfg: Change-O-Matic, P/N: 10400) or approved equal. Line Item No. 0004 New Employee Set-Up Fee. STATEMENT OF WORK: The contractor shall provide weekly rental and laundry/maintenance of 120-140 work uniforms with pick-up and delivery once a week. Uniforms shall include shirt, pants, jacket, and coveralls. The Contractor shall furnish all necessary management, supervision, laborers, materials, and equipment required to perform and provide the services and products specified herein. Services and products shall be in accordance with the specifications described herein for providing the rental of uniforms, pick up and delivery services, inventory control, billing procedures, and laundry and maintenance service. The Contractor shall provide a full complement of the described weekly basis employee uniforms, per individual employee, within 30 days following the initial sizing and fittings of employees. The Contractor shall provide laundry and maintenance services on a weekly basis throughout the contract period. The delivery and pick up locations shall be set by the Contracting Officers Technical Representative (COTR). Delivery and pick up time shall be on normal workdays between the hours of 8:00 A.M. and 1:30 P.M. The basic employee uniform unit for employees working a five (5) day week shall consist of eleven (11) uniform shirts (approximately six (6) short sleeve and five (5) long sleeve), eleven (11) pants, and two (2) jackets (colors to be determined by individual shop office). Contractor may elect to issue (at no additional costs) eleven (11) long sleeve shirts and eleven (11) short sleeve shirts to simplify seasonal change out requirements. Uniforms cut and fit for male and female are required. Additionally, two (2) sets coveralls (1 summer weight and 1 winter weight) will be required by approximately 75% of the workforce. The required garments to be provided shall meet or exceed the basic and specific specifications as described herein. Replacement Charges: During the course of the contract, rental uniform pieces may become lost not due to the fault of the Contractor. The Contractor, through their weekly inventory shall inform the COTR, on a monthly basis of any outstanding uniform pieces that have not been serviced for the past month. When it has been mutually agreed between the government and the Contractor that a garment(s) is determined to be lost, the Contractor shall invoice the Government at the established replacement unit price, less any depreciation. Uniform Specifications: Uniform shirt (short/long sleeve) ? Shall be 100% durable press cotton twill. Fabric shall also be soil and wrinkle resistant. Shirts shall have button closure with either snap or button closure at top, extended tails, and two pockets and bar tacks at all stress points for reinforcement. Uniform pants, (full cut) ? Shall be 65/35% polyester/cotton twill. Fabric shall also be soil and wrinkle resistant. Pants shall have a heavy duty brass zipper, Button closure at the top, two pockets in front and in the back, and shall have bar tacks at all stress points for reinforcement. Approximately 20% of employees will wear this style. Uniform pants (jean style) ? Shall be 100% preshrunk cotton twill. Fabric shall also be soil and wrinkle resistant. Pants shall have front and back pockets, a heavy duty brass zipper, button closure at the top, and a jean-style waste band. Approximately 80% of employees will wear this style. Uniform jacket ? Shall be 65/35% polyester/cotton twill. Fabric shall be soil and wrinkle resistant. Jacket shall have a heavy duty brass zipper, adjustable side tabs, side pockets, and button cuffs. Jacket shall come with a removable liner. Coveralls ? Shall be 65/35% polyester/cotton twill. Fabric shall be soil and wrinkle resistant. Summer weight set shall be the non-insulated type and the winter weight set shall have polyfill insulation quilted to liner. Logos and patches: The Contractor shall affix to all employee's shirts, jackets, and coveralls embroidered patches showing FEMA emblem and employee name. The Contractor shall use the logo design sample as provided at the initial sizing and fitting of employees. Shirts, pants, jackets, and coveralls shall be individually identified with the employee's name or a number assigned to the employee-affixed patch, permanent ink, bar code/name, or other pre-approved acceptable method. Laundry Service/Maintenance: Laundry service and maintenance shall be by standard industry practices and procedures using environmentally safe chemicals and operation procedures. Maintenance shall include repairing or replacing any rental garment in need of, i.e., alterations, button replacements, seam stitching, tear mending, patch replacements, etc. Either the Contractor's representative, COTR or the individual user shall identify garments for maintenance. Garment or replacement garment shall be returned no later than the following delivery/pick up visit. The Contractor shall replace worn or unsightly uniform items on an as needed basis. The Contractor shall provide new employees uniforms no later than two weeks after fitting by the Contractor. The COTR and the Contractor will set fitting dates. Shirt maintenance: Shirts shall be visually inspected for defects, stains, and wear by a trained technician during the laundry process. Delivered shirts shall have collars folded down and sleeves completely pulled out. Shirts shall be wrinkle free. Shirts that have unsightly ink or other stains, or have become worn, faded, or have suffered large rips or tears shall be replaced as agreed herein. Pants maintenance: All uniform pants shall be hung on the creases on protected hangers. Pants shall be visually inspected for defects, stains, and wear by a trained technician during the laundry process. Pants that have become unsightly by ink, oil, or chemical stains or have become worn, faded, or have suffered large rips or tears shall be replaced. Pants shall be wrinkle free. Jacket maintenance: Jackets shall be visually inspected for defects, stains, and wear by a trained technician during the laundry process. Jackets that have become unsightly by ink, oil, or chemical stains or have become worn, faded, or have suffered large rips or tears shall be replaced. Jackets shall be wrinkle free. Coveralls maintenance: Coveralls shall be visually inspected for defects, stains, and wear by a trained technician during the laundry process. Coveralls that have become unsightly by ink, oil, or chemical stains or have become worn, faded, or have suffered large rips or tears shall be replaced. Coveralls shall be wrinkle free. Inventory Control: All uniform items submitted for weekly maintenance, shall be counted by the Contractor's representative and the COTR and recorded for each employee at each specific location. A copy of the inventory sheet shall be left with a designated representative at each delivery location. Within 10 days following contract award, the contractor shall be notified by the COTR of the time and location in which to perform the initial sizing of employees. The Contractor will also be provided with a list of the names of the employees to be included. Once sizing of employees has been completed, the Contractor shall have 30 days in which to begin delivery/pick up and laundry/maintenance services. Set up fees are those fees charged for sizing and preparing the garments for individual employees. These fees shall be waived for the initial group of employees. However, as new employees become covered under this contract, the Contractor may charge in accordance with the prices listed. Employees shall be allowed to change their weekly uniform shirts twice a year at no additional charge to the Government (i.e., changing long sleeves for short sleeves due to seasonal changes).The Contractor shall not charge for size changes. Quality Assurance: The COTR will meet with the contractor on an as needed basis. Spot inspections of the uniform lot will be done on a monthly basis. Contractor shall provide rental of lockers and bulk collectors. The Dimensions of the Bulk Collectors are 26 inches Wide, by 21 ? inches Deep, by 84 ? inches High. Dimensions for the Lockers shall be 32 5/8 inches Wide, by 21 ? inches Deep, by 84 ? inches High. Lockers shall have one master door with a master key to access all compartments within each unit. Each compartment shall have a key. The color of the Bulk Collectors and Lockers shall be grey. EVALUATION INFORMATION: Award will be made on the basis of the lowest cost technically acceptable. The provision at FAR 52.212-1, Instructions to Offerors ? Commercial Items, applies to this acquisition. The provision at FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition. The following technical factors shall be used to evaluate offers in order to determine technical acceptability. The ability (i.e., equipment and personnel) to accommodate the amount and type of uniforms specified in the Statement Of Work. The ability to pick-up and deliver the uniforms within the timelines specified in the Statement Of Work. Offerors shall submit sufficient information in order to allow the Government to make a determination of technical acceptability for the aforementioned technical factors. Offerors must provide descriptive literature adequate enough for the Government to determine if the proposed products meet the Government?s minimum requirements, as identified in the item descriptions above. Failure of an offeror to submit descriptive literature for a proposed product will result in their offer being rejected from further consideration. Past performance information shall be submitted with a minimum of three references/maximum of five, to include a current point of contact and telephone number, for similar uniform rental services. Past performance evaluations will examine how the offerors past performance validates expected performance and customer satisfaction for the Government. The pricing proposal shall contain costs for the base year and four option years for each line item. Proposed prices will be evaluated not only to determine if the price is reasonable and realistic, but also to determine the offeror?s understanding of the requirement. Technical and past performance when combined, are of equal importance when compared to price. Offerors are to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications/Commercial Items with their response. The clause at 52.212-4, Contract Terms and Conditions/Commercial Items, applies to this acquisition and the following clauses are incorporated as an addendum: A, FAR 52.217-9, B, Option to Extend the Term of the Contract. C, Availability of Funds APR 1984. D, HSAR 237-70, Qualifications of Contractor Employees DEC 2003. E, HSAR 3052-242-72, Contracting Officers Technical Representative DEC 2003. (Note: All referenced FAR provisions and clauses may be accessed electronically at http://www.arnet.gov/far and HSAR provisions and clauses may be accessed electronicallyat http://www.dhs.gov/interweb/assetlibrary/DHS_HSAR_With_Notice_04-01.pdf. FAR 52.212-5, Contractor Terms and Conditions Required to Implement Statutes or Executives orders/Commercial Items applies to this acquisition and the following additional FAR clauses apply: 52.203-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-1, 52.225-13, 52.232-33. The successful Contractor must be able to meet all responsibility standard outlined in FAR 9.104-1. Contractor?s employees shall be paid in accordance with the Service Contract Act Wage Determinations, which is referenced as Notice No. 1994-2249, Rev 24, Dated May 23, 2005 at the following rates; Order Clerk I - $11.79, Order Clerk II - $12.91, Counter Attendant ? $7.85, Dry Cleaner - $9.72, Truckdriver, medium truck - $15.67. All categories shall include $2.87/hr for health and welfare benefits. A written notice of award or acceptance of proposal, mailed or otherwise furnished to the successful offeror, shall result in a binding contract without further action by either party. Written responses to this RFQ must be received no later than 4:00 PM/EST, 09/7/2005 and shall be addressed to FEMA, Mt Weather Emergency Operations Center, 19844 Blue Ridge Mountain Road, Bluemont, VA 20135; Attn: Ms. Lori Smith ? Bldg. 413. Prospective sources are reminded that awrd can only be made to a Contractor who is registered in the Central Contractor Registration (CCR) database. Technical and/or administrative questions must be received no later than five business days following publication of this notice and emailed to Ms. Smith at lori.smith@dhs.gov or faxed to 540/542-2632. Amendments to this RFQ will be published in the same manner as the initial synopsis/solicitation.
- Place of Performance
- Address: 19844 Blue Ridge Mountain Road, Bluemont, Virginia
- Zip Code: 20135
- Country: U.S.
- Zip Code: 20135
- Record
- SN00876634-W 20050825/050823211545 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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