SOLICITATION NOTICE
N -- Remote Monitoring to Environmental Infrastructure
- Notice Date
- 8/23/2005
- Notice Type
- Solicitation Notice
- NAICS
- 238210
— Electrical Contractors
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Research Contracts Br., 6120 Executive Blvd. EPS Suite 600, Rockville, MD, 20852
- ZIP Code
- 20852
- Solicitation Number
- RFQ-NCI-50136-NV
- Response Due
- 9/7/2005
- Archive Date
- 9/22/2005
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation RFQ-NCI-50136-NV includes all applicable provisions and clauses in effect through FAR FAC 2005-05. The National Cancer Institute (NCI), Information Systems and Computer Services (ISCS) plans to enter into a contract with an organization to have all ISCS owned environmental systems monitored for events in real-time. The North American Industry Classification code is 238210, and the business size standard is $12M. This solicitation is set-aside for small businesses. Introduction: ISCS is responsible for providing user support, application development, network connectivity, and file/print services to the more than 7,000 users conducting research activities. In order to provide these services ISCS maintains data centers both on and off NIH campus locations. The centers allow a secure and environmentally controlled location to house the required network and computing systems. Without these centers cancer research would be greatly impacted. Background: ISCS personnel have been required to monitor the HVAC systems currently in use in NCI data centers. ISCS personnel only know when a failure has occurred when the temperature probe indicates an increase in temperature. This has proven to be inefficient and it has been determined that a new system is required to provide real-time data of the units providing cooling. Statement of Work: Specific Objectives of this Procurement: ISCS specific objectives are to: 1) Have all HVAC systems monitored 24 hours-a-day, 7 days-a-week, 2) Dispatch the appropriate resource to correct reported HVAC failures, 3) Provide monthly reports concerning the systems being monitored to include temperature history, alarms reported, and service personnel dispatched. Contractor Requirements 1. Connect monitoring devices to the following HVAC units: Address Room(s) Manufacture Model 6130 Executive Blvd, Rockville, MD 20852 108 Airflow 11200103 6116 Executive Blvd, Rockville, MD 20852 5108 Liebert MM036E-P00D0 5110 Liebert MM036E-P00D0 403 Liebert MM036E-P00D0 41 Medlars Drive, Bethesda, MD 20814 A224 Airflow VFS-120-DAR-U 37 Convent Drive, Bethesda, MD 20814 B1042 Stulz Comptrol 1002 Stulz Comptrol 1002 10 Center Drive, Bethesda, MD 20814 B2B56 Libert MM036E-P00D0 2. Furnish and install hardware and software to enable real-time alerts via the NCI communication network. 3. Respond to all alarms reported by the system and notify proper support personnel to correct the problem. ISCS staff will be notified by the contractor during business hours of the problem if corrected. If the problem requires ISCS attention the contractor shall notify the ISCS on-call representative. 4. Supply monthly status reports on the 1st of each month during the contract period to include the event, date and time, resolution status, and time corrected. Period of Performance: One year from issuance of official purchase order. Government Responsibilities: 1. ISCS will provide all necessary data and information needed to complete the installation of equipment in the HVAC units mentioned above. ISCS will also provide the contractor with the on-call rotation for the purpose of after hours notification. 2. ISCS staff will provide the necessary space to house the equipment and IP addresses as needed Reporting Requirements and Deliverables: 1. Invoices for work performed will be submitted to the Project Officer. The Project Officer will review and give approval and then forward to the appropriate administrative officer within NCI for payment. 2. Reports will be due to the Project Officer on the 1st of each month 3. Monthly testing of the system Program Management and Control: Upon installation of the required hardware and software the contractor will provide ISCS personnel documentation and overall system guidelines. Inspection and Acceptance Criteria: The contractor, upon installation, shall provide a test of the system to show that alarms are routed to the proper management center and notification to the required ISCS personnel is completed. Qualifications: The contractor shall have a central network operations center, NOC, which has been established for at least 2 years and currently serves federal agencies. The contractor shall have experience in installing, maintaining and monitoring Airflow, Liebert and Stulz HVAC units. The factors for evaluation are: Evaluation criteria: Offers will be evaluated based on the following technical criteria. The technical portion of the proposal will receive paramount consideration in selecting a vendor. However, price will also be a significant factor in the event that two or more vendors are determined to be essentially equal following the evaluation of technical factors. Technical evaluation will be performed by the NCI technical representative. The below technical evaluation criteria will be used by the Government when reviewing the technical portion of the quotation. The criteria below are listed in the order of relative importance. 1) Local service capability (50 points); 2) Network operations center for monitoring (30 points); 3) Previous work experience types of units installed (10 points); 4) Previous installation experience with NCI (10 points); and 5) Costs ? is a consideration but not scored. Technical proposal: Proposals shall contain information regarding the technical approaches of the Offerors / Vendors, including the capabilities and plans of the Offerors / Vendors for provision of all of the services and products described in the aforementioned contractor requirements. Information submitted will be used in the evaluation of your quotation. Therefore, your response to this solicitation should be complete, as it must stand on its own and be responsive to all technical evaluation criteria. Within the proposal the contractor should provide a timetable to install the equipment and when monitoring shall begin. Evaluation Process: The Government will award a contract resulting from this RFQ to the responsible contractor whose quote conforming to the quotation will be the most advantageous to the Government, price and other factors considered. Provisions and clauses: The following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS FOR SIMPLIFIED ACQUISITION; FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS ? COMMERCIAL ITEM ? WITH DUNS NUMBER ADDENDUM; FAR 52.212-4, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-FOR SIMPLIFIED ACQUISITION. FAR CLAUSE 52.219-6, NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition; FAR 52.222-26; EQUAL OPPORTUNITY; FAR 52.222.35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT SUPPLIES; AND 52.232-34, PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTING REGISTRATIONS. Full text copies of the FAR Terms and Conditions and other cited provisions may be obtained on line at the NCI website at http://amb.nci.nih.gov or from Deborah Moore, Contract Specialist at dm170b@nih.gov or (301) 402-4509. Please note: All contractors must be registered in the Online Representations and Certifications Applications (ORCA) in order to receive an award. Please refer to http://orca.bpn.gov in order to register. In addition, contractors must be registered in the Central Contractor Registration (CCR) www.ccr.gov. Offers are due September 7, 2005 at 1:00 p.m. EDT. Facsimile and email submission are NOT authorized. Offers must be in writing and should be submitted as follows: (1) one original and one copy of a completed SF 1449, signed by an individual authorized to bind the organization; (2) one original and one copy of the technical proposal; (3) copy of the contractor ORCA validation/registration; (4) acknowledgment of amendments, if any. Offers and related materials must be submitted in writing to Debbie Moore at the listed address. Offers that fail to furnish the required information or reject the terms and conditions or statement of work of the solicitation may be excluded from consideration. Please cite the solicitation number RFQ-NCI-50136-NV on your offer. Any questions must be submitted in writing and may be e-mailed to dm170b@nih.gov or faxed to 301-402-4513. It is the vendor?s responsibility to call 301-402-4509 to insure questions have been received.
- Record
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