SOURCES SOUGHT
R -- Request for Information ONLY
- Notice Date
- 8/30/2005
- Notice Type
- Sources Sought
- Contracting Office
- DOT/Maritime Administration, MAR-380 400 Seventh Street, SW., Room 7310 Washington DC 20590
- ZIP Code
- 20590
- Solicitation Number
- MAR333-05-1
- Response Due
- 9/15/2005
- Archive Date
- 8/30/2006
- Small Business Set-Aside
- N/A
- Description
- Provide accounting services to the Maritime Administration (MARAD), including: " Development of interface capability between MARAD's financial sub-systems and main accounting systems, " Convert accounting systems, " Implement the U.S. Standard General Ledgers and Treasury's reporting systems (i.e., FACTS I for Financial Statement, FACTS II for SF 133 for Budget Execution Report and other Treasury's reporting requirements), " Advise and prepare audited financial statement in accordance with the OMB's requirements on Form & Contents, Federal Accounting Standard Advisory Board (FASAB) and General Accepted Accounting Principals (GAAP), " Provide professional accounting staff members to assist the office to carry out accounting functions, and " Defend MARAD's financial statement in order to receive an unqualified opinion from agencies' OIG or certified public auditors (CPAs). " Implementation of the FREEBALANCE fund control system MARAD-wide (headquarters, regions and field offices) and understand the interface capability among FREEBALANCE obligation & payment, payroll labor distribution system, credit card system and MARAD's main accounting system DAFIS and DELPHI, and Electronic Invoicing system. " Understanding the two accounting system and conversion from DAFIS to DELPHI, (i.e., a COTS - Oracle Federal Financial System), such as all of the conversion of MARAD's interfaces among FREEBALANCE, EIS, Labor Distribution System and DELPHI. " Assist MARAD in advising & resolving the accounting valuation of MARAD's national defense vessels. Provided a mechanism for MARAD to track construction in progress for resolving the OIG's issue. " Develop a Federal Project Modual for the future to handle federal reimbursable accounting and credit reform accounting. " Maintaining MARAD's Payroll System from the Department of Transportation's to the Department of Interior's Payroll System, ensuring that MARAD's new payroll system and related payroll coding structure meet with MARAD's infrastructure of General Ledger and Project Accounting. " Assist MARAD in developing mechanism and implementing DOT-wide labor distribution system and interface to DELPHI in FY 2006. " Assist MARAD to develop the mechanism in implementing DOT-wide Managerial Cost Accounting in FY 2006, and " Assist MARAD in planning and assessing MARAD's requirements to meet the OMB Circular A-123 Internal Control in FY 2006. " Provide professional accounting staff members to assist the office when carrying out accounting functions during the transition period of outsourcing accounting data entry functions to DOT Enterprise Service Center in Oklahoma (e.g., accounting operations function on purchase cards, Intra-governmental Payment and Collection - IPAC , fixed assets, etc.). MARAD's and DOT's Needs for Continuing Enhancement on Financial Management MARAD's Office of Accounting continues confronting a tremendous pressure & challenges from the OMB, Treasury and DOT, Office of Secretary, and requires assistance in the following areas: 1. The requirements for agencies to achieve a "GREEN" status under the President's Management Agenda on financial management have imposed agencies to take aggressive actions to develop a managerial cost accounting system for measuring and evaluating financial and program performance. 2. Furthermore, this year, the OMB requires agencies government-wide to submit FY 2005 audited financial statement to the OMB no later than November 15, 2004. Therefore, DOT/MARAD has only 46 days (from October 1 to November 15) to: prepare to work with the OIG for resolving audit issues; and, to work with the OST to submit an audited consolidated DOT FY 2004 financial statement to the OMB. In conjunction with MARAD, develop strategies, mechanism and various supporting reconciliation and reports to facilitate and defend the preparation of MARAD's FY 2005 audited financial statement according to the OST and the OIG's tight time frame. 3. DOT, under government-wide initiative, is in the process of converting current DOT payroll system to the Department of Interiors' (DOI) payroll system. MARAD completed the Phase I of the conversion and will implement the Phase II of the conversion in FY 2006 (i.e., conversion of the labor distribution system). The implementation of this Phase II is very critical to DOT's meeting "Green" status of the President's Management Agenda. The OST has imposed a tighter timeframe for OAs to complete this phase II in FY 2006. 4. The OST, B-30 (Office of Financial Management) and OAs are currently in the process of testing the development of an on-demand Financial Statement Solution (FSS) for preparing and supporting monthly financial statement. The timely testing and implementation of FSS is very critical to convince and meet the OIG's audit requirements. 5. One of the OIG's finding on DOT's weakness in the reconciliation and confirmation for eliminating the duplicated counting of "Intra-Departmental" and "Intra-Governmental" financial activities (e.g., revenue, expense, accounts payable and accounts receivable within Federal government should be eliminated). This is one the weakness that prevents DOT from achieving "Green" status of the President's Management Agenda. MARAD has approximately 1,000 open intra-governmental agreements (including proving and receiving services). 6. The OMB Circular A-123 requires agencies to conduct internal control review on each and every line item presented on the financial statement. The first internal control assessment report under the OMB Circular A123 is due after the end of FY 2006. However, the review should start during FY 2006. This means that MARAD must have a plan and mechanism in place, and work with OST and OIG to develop strategies to meet this requirement. 7. Under the OST's initiative and plan, MARAD is required to sunset the current internal fund control system (FREEBALNCE) by the end of FY 2006 and implement the DELPHI's Budget Execution Modual. The sunset of FREEBALANCE will interrupt and impact the interface between EIS and DELPHI. The implementation of Budget Execution Modual fund control system will require efforts and knowledge for the conversion. 8. Under the DOT's initiatives, all OAs are required to implement IMAGING system for invoices. This implementation will require restructuring of work flow and work force and will require research and study of the interface between IMAGE and DELPHI. 9. Continue to enhance the interface of small purchase card system and DELPHI. 10. Under the DOT's initiative, continue to provide resources and expertise during the interim period for transferring accounting data entry function to DOT's Enterprise Services Center in Oklahoma City. 11. Continue to provide training for new process, new mechanism and weak operations. Provide the following: 1. A rough order of magnitude of cost estimate and a capabilities statement. (this is not a request for proposals/quotes, not a solicitation reading to a contract). 2. If on the GSA Schedule, provide contract number. 3. Provide Social-Economic status. MARAD will not be responsible for any costs associated with information provided in response to this RFI. Period of Performance: Five Years (one base year and 4 option years)
- Web Link
-
Please click here to view more details.
(http://ideasec.nbc.gov/j2ee/announcementdetail.jsp?serverId=MR693800&objId=234767)
- Place of Performance
- Address: Department of Transportation Maritime Administration Office of Accounting Operations 400 7th Street, SW, Room 7325 Washington, DC
- Zip Code: 20590
- Country: US
- Zip Code: 20590
- Record
- SN00882444-W 20050901/050830211900 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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