SOLICITATION NOTICE
R--R -- Financial Consultant
- Notice Date
- 8/30/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs, Acquisition Operations Service, (049A3), 810 Vermont Avenue, N.W., Washington, District Of Columbia 20420
- ZIP Code
- 20420
- Solicitation Number
- VA-101-05-RQ-054
- Response Due
- 9/15/2005
- Archive Date
- 10/15/2005
- Small Business Set-Aside
- Service-Disabled Veteran-Owned
- Description
- The Department of Veteran Affairs intends procure financial consultant services. VA-101-05-RQ-054 The estimated time for this project is approximately 150 labor hours per year. The VA plans to award a one year base and 4 option years. This is a combined synopsis/solicitation prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document incorporates provisions and clauses in effect through FAC 05-05. The associated NAICS Code work shall be performed under is 541611 with a size standard restriction of 6 million. This acquisition is a service-disabled veteran owned set aside. The provisions at 52.212-1 Instructions to Offerors-Commercial Items, and 52.212-3 Offeror Representations and Certifications-Commercial Items apply to this solicitation. Offerors are responsible for returning a copy of the Representation and Certifications at FAR 52.212-3 with their proposal. A copy of the provision can be obtained at www.arnet.gov . Commercial items FAR clauses 52.212-4 Contract Terms and Conditions-Commercial Items, and 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders ? Commercial Items, apply to this acquisition. All Contractors are required to register in the Central Contractor Registration (CCR) database prior to being awarded a contract. Contractors are responsible for the accuracy of information added to CCR. To register go to http://www.ccr.gov/. Description of Services The VA is seeking a firm or individual to provide advice and assistance in resolution of existing and emerging financial management and financial systems problems associated with VA?s Revolving Supply Fund accounting data resident within the Department?s Financial Management System (FMS) and other related VA financial systems. This a firm fixed price contract. The period of performance date of award to September 30, 2006.(base year) and four option years. The estimated annual hours associated with the tasks listed below are 150.hours. Task Order Number 1: Reconcile: the Statement of Transactions (SF-224), Budgetary versus Proprietary accounts, and applied costs versus accrued expenditures on a monthly basis. Place of Order: Contractor?s location and possibly Austin Finance Center Required Travel: Optional, but one trip to Austin Finance Center authorized. Travel will be in accordance with Federal Travel Regulations. Please list travel as a separate item. Estimated hours (maximum): 50 Background: VA?s system of accounting for receipts and disbursements is multi-dimensional: First, the VA general ledgers (FMS) are designed to capture activity with the US Treasury (VA?s Bank) in specific accounts. The accounts are structured with internal formula checks to highlight the accuracy of the postings. The integrity of these accounts needs to be tested at each level (Fund, station, budget fiscal year) to prove that postings occurred properly. Second, the monthly activity, as captured in VA?s general ledgers, need to be reported accurately to the US Treasury on the Statement of Transactions (SF-224). Any differences will result in a receipt or outlay out of balance between the VA and Treasury on the Statement of Budget Execution (SF-133). Third, the receipts and disbursements flowing through the US Treasury monthly must match the activity reported for that month in VA?s general ledgers. Otherwise, VA will receive a Statement of Differences (SF-6652) from the US Treasury, which must be reconciled and corrected. Fourth, the resulting Fund Balance with Treasury on VA?s Financial Statements must agree to the penny with Treasury?s Cash Balance for the Supply Fund. Description of the Work: The Supply Fund is a multi-billion dollar fund with thousands of transaction occurring daily that affect VA?s general ledgers. The scope of financial activity, and the number of individuals entering transactions, means errors are likely. The monthly reconciliation effort will identify and correct out-of balance differences, and recommend accounting practices and policies to avoid further repetition of erroneous entries. On going monthly analysis will occur to ensure that corrective measures are effective. Computer Time Required: As required to perform duties and responsibilities. Security: Unclassified Tasks: Monthly, analyze and crosswalk Supply Fund budgetary and proprietary accounts to insure proper recording of cash entries. Identify other sources of out-of-balance conditions and recommend transactions or other accounting procedures. Deliverables: Monthly reconciliation reports for each element identified in the Task Order. Documentation: As required to support the deliverables. Task Order Number 2: Participate in the VA?s Mock and Annual Close exercise insuring that closing entries for VA Revolving Supply Fund are correct. Place of Work: VA?s Financial Service Center in Austin, Texas Required travel: One, and perhaps two, trips to the Austin Finance Center Estimated Hours (maximum): 100 Background: At the end of each fiscal year, the VA, like all Departments in the Federal government, are required to close out accounting activity as of September 30. This process requires analysis of all general ledger accounts and funds within an operating account to insure that the proper closing balances are achieved. The VA conducts a mock close in late August, during which accounts are analyzed, variances and errors corrected, and other preparations are made for the actual close which occurs on September 30, 2005. Security: Unclassified Tasks: Participate in VA?s mock and annual close exercises. Deliverables: Provide recommendations as to corrective entries in response to identified accounting errors or out-of-balance situations. Provide a report on the post close condition of all general ledger accounts and funds making up the Supply Fund account. Documentation: As required to support the deliverables. Evaluation Criteria The objective of this procurement is to choose a single ?best value? proposal that provides trade-offs that are advantageous to the Government. The following evaluation criteria shall be used to evaluate offers in order of descending order of preference: Understanding the requirements The degree to which the Offeror?s technical approach reflects a clear understanding of the detail requirements listed in the statement of work and a reasonable, well-thought-out approach that is likely to yield the required results within the required time frame. Project Management / Professional Staff The degree to which the Offeror?s quote reflects corporate or proposed staff experience identical to, similar to, or related to the requirement. Past Performance The degree to which past performance evaluations, either included in the quote or identified by the evaluators in any other manner, reflect success in developing systems similar in scope and kind to that listed in the SOW. NOTE: All offerors must provide three references to be used for the evaluation of this factor. References must include: Name of the Organization that will be providing the reference, Name of the Point of Contact (POC), POC Telephone Number, POC Email address, Contract Number, Period of Performance, Scope of Work. Price/Cost The degree to which the proposed cost/price is reasonable, realistic, and competitive. 1. Understanding the Requirements 2. Project Management / Professional Staff 3. Past Performance 4. Cost Understanding the Requirements is the most significant criteria of all. Cost of the Offeror is the least significant factor. If in evaluating proposals it is determined that an Offeror misrepresented its capabilities, it could be a significant factor in both the evaluation and the contracting officer's responsibility determination. Due Dates All offers must be received no later than 2:00 PM EST, September 15, 2005. Offers must be sent electronically via email to: Patricia.Ellis@va.gov
- Place of Performance
- Address: washington, DC
- Zip Code: 20420
- Country: United States
- Zip Code: 20420
- Record
- SN00882480-W 20050901/050830211936 (fbodaily.com)
- Source
-
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