SOLICITATION NOTICE
68 -- COMPRESSED GASES
- Notice Date
- 9/1/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- 3610 Collins Ferry Road (MS-I07) P.O. Box 880 Morgantown, WV 26507-0880
- ZIP Code
- 26507-0880
- Solicitation Number
- DE-RG26-05NT500944
- Response Due
- 9/20/2005
- Archive Date
- 10/20/2005
- Small Business Set-Aside
- N/A
- Description
- SUBJECT: COMPRESSED GASES This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 13, Simplified Acquisitions, as supplemented with additional information included in this notice. QUOTES ARE BEING REQUESTED. Responses shall reference Request for Quotations No. DE-RQ26-05NT500944 the U.S. Department of Energy, National Energy Technology Laboratory (NETL), Pittsburgh, PA intends to purchase, the delivery of all compressed gases, materials, support, work and/or services for our site located in Albany, OR in accordance with the following statement or work: ATTACHMENT A ITEMS BEING ACQUIRED The Contractor shall furnish all personnel, facilities, equipment, material, supplies and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of the following item(s) of work: ITEMS BEING ACQUIRED: ITEM NO DESCRIPTION QTY U/I UNIT PRICE AMOUNT SEE TABLES BELOW * = Frequently used gas Description of Gas/Liquid Size CF# Cost Acetylene L5 330 cf S3 125 cf Acetylene - Atomic Absorption Grade L5 330 cf S3 125 cf Air, Dry Grade J 309 cf H 232 cf Air, Zero J 309 cf H 232 cf Air, Ultra Zero J 309 cf H 232 cf Ammonia, Anhydrous 99.99% AC 150 # Argon * J 331 cf H 245 cf Argon, Pre-Purified 99.998% J 331 cf 02<5ppm H20<5ppm H 245 cf Argon, Zero 99.998 J 331 cf H20<5ppm THC<0.5ppm H 245 cf Argon, Ultra High Purity 99.999% J 331 cf 02<1ppm THC<0.5ppm H20<3ppm H 245 cf Carbon Dioxide, Bone Dry 99.9% 50# 20# Carbon Dioxide, Coleman 99.99% 50# 02<15ppm H20<10ppm THC, 10ppm 20# Carbon Dioxide, Anaerobic 99.99% 50# 02<10ppm 20# Carbon Monoxide, CP 99.5% J 240 cf H 175 cf Helium J 288 cf H 216 cf Helium, High Purity 99.995% J 288 cf 02<5ppm H20<5ppm H 216 cf Helium, Zero 99.995% J 288 cf H20<5ppm THC <0.5ppm H 216 cf Helium, Ultra High Purity 99.999% J 288 cf 02<1ppm THC<0.5ppm N2 <5ppm H20<<3ppm H 216 cf Hydrogen J 258 cf H 196 cf Hydrogen, High Purity 99.995% J 258 cf 02<5ppm H20 <5ppm H 196 cf Hydrogen, Zero 99.995% J 258 cf H20 <5ppm THC <0.5ppm H 196 cf Hydrogen, Ultra High Purity 99.999% J 258 cf 02 <1ppm N2 <5ppm THC <0.5ppm H20 <3ppm H 196 cf Nitrogen * J 301 cf H 226 cf Nitrogen, High Purity 99.99% J 301 cf H 226 cf Nitrogen, Prepurified 99.998% J 301 cf 02 <5ppm H20 <3ppm H 226 cf Nitrogen, Zero 99.998% J 301 cf H20 <5ppm C0<1ppm N0<0.1ppm THC ,5PPM C02<1ppm H 226 cf Nitrogen, Ultra High Purity J 301 cf 02 <1ppm THC <0.5 H20 <3ppm H 226 cf Nitrous Oxide CP 99% H 65# F 20# Oxygen J 283 cf E 23 cf P-5 (5% methane 95% argon) J 310 cf H 230 cf P-10 (10% methane 90% argon) J 310 cf H 230 cf P-5 ECD grade J 310 cf H 230 cf P-10 ECD grade J 310 cf H 220 cf Arggon, 6 pack J 1986 cf Argon, Prepurified 99.998% (see spec) 6 pack J 1986 cf Nitrogen, Prepurified 99.998% (see spec) 6 pack J 1806 cf Liquid Nitrogen * 36 GP 160 liter Liquid Nitrogen 11 180 180 liter Liquid Argon * 2 GP 160 liter Liquid Argon 14 180 180 liter Liquid Nitrogen, UHP 99.999% ( see spec) GP 160 liter 180 180 liter Liquid Argon, UHP 99.999% (see spec) GP 160 liter 180 180 liter Liquid Oxygen GP 160 liter 180 180 liter Compressed cylinder rent/Month Liquid cylinder rent/Month NOTE: THE ABOVE PRICING SCHEDULE IS FOR A THREE (3) YEAR PERIOD AS CONFIRMED BY ____________________ VIA TELEPHONE CONFERENCE CALL BETWEEN DOE???S CONTRACTING OFFICER, AND LEGAL COUNCIL ON The above items to be delivered in accordance with the following Statement of Work: SCOPE OF WORK 1. Description of Agreement: The vendor shall furnish supplies or services, as described below, if and when requested by the Contracting Officer (or an authorized representative) from the above effective date through 31 September 2008. The Government may renew the contract each year there after for a total contract term of three years depending upon the availability of funding. Call Orders will be made for the specific requirements by authorized Government Personnel. Prices to be paid for individual specialty gases not covered by this agreement will be established when calls are made. 2. Extent of Obligation: The Government is not obligated to order any supplies or services under this Agreement. The Government is obligated only to the extent of authorized call placed against the Not To Exceed Order. The Government reserves the right to award contracts or agreements to other vendors for like supplies or services during the same period as this Agreement. 3. Limitations: a. Purchase Limitation: Any call placed under this Agreement shall not exceed the limit of the Ordering Officer???s authority as specified in paragraph 6b. The total amount of all calls placed against this Agreement shall not exceed $50,000.00 per year. b. Limitations of Funds: The vendor shall notify the Contracting Officer in writing whenever it has reason to believe that the next call order placed against the Not To Exceed Order will exceed 75% of the total ???not to exceed amount??? listed in paragraph 3 (a) of the Agreement entitled ???Purchase Limitations???. Except as required by other provisions of this Agreement, specifically citing and stated to be an exception to this clause: (1) The Government is not obligated to reimburse the vendor for any costs incurred in excess of the ???not to exceed amount??? stated in paragraph 3 (a) of this Agreement. (2) The Vendor is not obligated to accept calls placed against this Agreement in excess of the total ???not to exceed amount??? stated in paragraph 3 (a) of the Agreement, until the Contracting Officer notifies the Vendor in writing that the ???not to exceed amount??? has been increased. 4. Pricing Compliance: The vendor warrants by performance of any call placed under this Agreement that the prices charged the Government shall be as low or lower than those charged the vendor???s most favored customer for comparable quantities under similar terms and conditions, including any discounts for prompt payments. 5. Negotiation Authority: The issuance of in calls on the open market under the Agreement will be made in accordance with Federal Acquisition Regulations. Purchasing of items under Federal Supply Schedule shall be placed in accordance with the terms and conditions of the applicable schedule, and the terms and conditions of the s Schedule shall take precedence over the terms and conditions of this Agreement. 6. Ordering Procedures and Limitations: a. Call Orders: Call placed under this Agreement will generally be made by oral solicitation without a written confirmation by Government. Each call will be assigned an identification number. The last two positions of the number will identify the serial number of the action (call). Preceding this number will be an order identifier code. EXAMPLE: Identifier Code Action Serial Number W 01 MP 12 PD 15 TT 08 The Instructions for the identification of calls against the Agreement shall be used (along with the Not to Exceed purchase order number on the first page of this agreement) when calls are placed by the ordering activity and by the vendor in the preparation of delivery tickets and invoices. b. Authority to Place Calls: All calls placed with the vendor under this Agreement must be accompanied by a ???call code??? authorized by the Contracting Officer. The roster below indicates those personnel who have been granted authority to place orders and commit Government funds. The call code listed will be used by these individual and ???ship to??? instructions will be specified with each call. Persons who are authorized to place calls under each identifier code: Identifier code Caller W Tom Barnes Lee Jensen MP Cindy Powell Steve Matthes PD Paul Turner Karol Schrems TT Paul King Joe Perry c. Unauthorized Calls: Any calls placed by individuals other than those authorized callers listed above will be considered as unauthorized procurements and the individual unauthorized caller may be liable for the cost of the service/supplies provided. The contractor is cautioned to accept call ordering officials listed above. 7. Performance and Delivery: a. All gas cylinders will be delivered to the building and location within the building as specified by the caller. Delivery includes disconnecting empties and connecting replacement cylinders if specified by the caller. b. All cylinders will be marked by label or stencil to indicate the supplying company and the product contained in the cylinder. All cylinders owned by the Albany Research Center will be stenciled or labeled, with the product contained therein clearly defined on the cylinder. c. The supplying company will perform an annual cylinder audit at no charge to the Albany Research Center. The purpose of this inventory will be to ensure the inventory of cylinders is correct and to keep demurrage charges at the lowest level possible d. The vendor will arrange for the safe removal and subsequent disposal of any Albany Research Center owned cylinder that is deemed as no longer useable to the center. The vendor will also remove and return cylinders belonging to other gas companies to the appropriate owner for a reasonable transport fee when requested to do so by the authorized Albany Research Center personnel. The cylinders are to be returned to the appropriate company within a 30 day period. e. The vendor will, at no charge and at the discretion of the Albany Research Center, provide a cylinder handling safety course up to two times per year for the Center???s employees. f. When gases require certificates of analysis, the certification will be for actual results, not ???typical??? specifications. On liquid cylinders, this will be on the actual container, not the bulk container fill tab. g. A regular weekly delivery schedule for delivery of gases and pick up of empty cylinders is required. In addition the vendor must be able to deliver gases within 24 hours of the order and provide emergency service on 24 hour, 365 day basis as needed if requested by the caller. h. Delivery of all items under this Agreement shall be F.O.B. destination and shall be shipped ???all transportation cost prepaid???. 8. Delivery Tickets: All shipments under this Agreement shall be accompanied by a signed delivery ticket or sales slip which contains the following Minimum information: a. Name of vendor b. Not to exceed purchase order number c. Date of call d. Description of commodities or service furnished e. Quantity, unit price, and extension of each line item less applicable discount (unit prices and extensions need not be provided if the invoice is itemized to show this information) f. Date of delivery or shipment g. Call identification number h. Applicable demurrage charges for the billing period 9. Invoices: The preferred methods of invoicing shall be for the vendor to accumulate delivery tickets and invoices for those deliveries for a billing period. The invoice should include an itemized listing of commodities or services furnished (including unit price, extensions and total amount due). Invoicing for individual the invoice shall include deliveries made during the billing period for which payment has not been received deliveries or shorter billing periods is not encouraged. 52.217-9 Option to Extend The Term of the Contract OPTION TO EXTEND THE TERM OF THE CONTRACT (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years. DELIVERY: FOB Destination is required (all freight included). The provisions at 52.212-2 Evaluation ??? Commercial Items (JAN 1999) does not apply to this acquisition. Instead, the following information will be used for evaluation of offerors: An award shall be made to the responsible offeror submitting a technically acceptable quote and offering the lowest evaluated price. Evaluation is based on best value including cost and ability to meet stated requirements above. Offerors shall submit descriptive literature and drawings detailing features, technical capabilities and warranty data. Technical acceptability will be determined solely on the content and merit of the information submitted response to this provision as it compares to the minimum characteristics provided above. Therefore, it is essential that offerors provide sufficient technical literature, documentation, etc., in order for the Government evaluation team to make an adequate technical assessment of the quote as meeting technical acceptability. Price shall be the deciding factor among technically acceptable quotes. The North American Industry Classification (NIAC) is 221210. ALL INTERESTED PARTIES SHALL SUBMIT OFFERS WITH THE FOLLOWING INFORMATION: Federal Tax Identification (TIN); Dun & Bradstreet Number (DUNS); and remit to address if different. A Firm Fixed Priced Purchase Order shall be issued using the Simplified Acquisition Procedures FAR Part 13. Responses/offers are due no later than 5:30 p.m. Eastern Time Zone on September 20, 2005. Quotes may be faxed to Mr. Robert Mohn, at 412-386-5770 or E-mailed mohn@netl.doe.gov. Technical Representative for this above item is Mr. Lee Jensen at 541-967-5901.
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