SOLICITATION NOTICE
R -- Media Advisory Services - USAID/Sri Lanka requires the services of a local media consulting firm to assist in preparing materials for public outreach activities associated with the USAID program in SL
- Notice Date
- 9/8/2005
- Notice Type
- Solicitation Notice
- NAICS
- 323119
— Other Commercial Printing
- Contracting Office
- Agency for International Development, Overseas Missions, India USAID-New Delhi, Dept. of State, Washington, DC, 20521-9000
- ZIP Code
- 20521-9000
- Solicitation Number
- 383-05-025
- Response Due
- 9/16/2005
- Archive Date
- 10/30/2005
- Description
- Since the tsunami disaster, the Mission?s program has seen an increased need to respond to public inquiries, substantially increasing the workload related to information dissemination. The radically increased scope and visibility of the Mission?s efforts require proactive and thorough dissemination of information on Mission activities. The Development Outreach and Communications Officer (DOC) therefore seeks to secure the services of a firm well experienced in preparation and production of outreach materials to implement this strategy. III. Statement of Work A. Objectives The purpose of this contract is to provide assistance to the USAID/Sri Lanka Mission to develop and produce media and outreach materials. These include, but are not limited to, the following initiatives: Design and production of informational brochures Source material including text and photographs will come from within the Mission. Required service includes design and production of brochures including but not necessarily limited to a Mission overview; each of the Mission?s four Strategic Objectives, and Tsunami Relief and Reconstruction. These will come in the form of folding three-ply documents, plus a complete package of replacable and updatable cards within a folder produced with artwork illustrating the Mission?s programs. 50th Anniversary Campaign. USAID celebrates its 50th Anniversary of activity in Sri Lanka in April of 2006. Accordingly, a celebratory campaign must be designed and executed in the months leading up to a main event to be held on or about April of next year. This might include production and distribution of posters, media tours to Missoin projects, speaking engagements by key mission staff. The campaign will also include production and distribution of caps, t-shirts, key chains, pens, stickers and other giveaway items readily produced in Sri Lanka. Design, production and distribution of branding products. USAID seeks to promote the newly-created brand before the public. Separate from the 50th anniversary items, the Mission wants to undertake a general awareness promotional campaign via distribution of the products mentioned in the previous paragraph, and is eager to entertain suggestions about other branding products especially relevant to the Sri Lankan public. Organization of media site visits. USAID is eager to cultivate relationships with the local print and televised media. To that end, anticipated 12 media site visits for six journalists each. In consultation with USAID, the contractor will select sites, assemble the journalists, organize scheduling, lodging, transport and other logisitics for the tours. Staff speakers. Senior international and Sri Lankan staff represent a wealth of information about development activities within the Mission?s four strategic objectives. As such, they are valuable tools to publicize the Mission?s work to Sri Lankan audiences, both at the academic and community level. The contractor will arrange such events as appropriate. This list is illustrative only and the actual products will be determined over the course of the contract period by the DOC. The DOC will provide guidance and textual research materials to the contractor and will obtain approvals and modifications from Mission staff. Media materials will be used to publicize the following events and programs: Visits by VIP officials and other visitors. The mission receives hundreds of visitors each year and needs to have a stock of briefing materials on hand Program brochures. These will consist of replaceable cards or other materials in a folder with information about individual program elelments, budget information, photographs, etc. that can be maintaned by the DOC upon completion of the contract. B. Deliverables Working with the DOC, the Contractor will prepare appropriate representations?mockups, draft materials, storyboards, as appropriate?of the products described above, for review by mission staff. Upon approval of each item, the Contractor will ensure production, printing, manufacture and distribution as appropriate. C. Relationships and Responsibilities The contractor will report directly to the DOC Officer or his/her designee. In addition, the contractor will be required to coordinate closely with all USAID/SriLanka program managers, the US government agencies in Srilanka and Partners as needed to secure information about USAID programs and strategies. III. Qualifications The contractor/firm will have: A proven track record in media and publicity efforts in Sri Lanka; Corporate Capacity to develop creative materials and advise on media strategies and demonstrated past experience of similar work undertaken; Experience in working in high-profile and very fluid environments and with disaster situations desirable; At least 5 years of Experience with television, radio and other print media; and Demonstrated experience interacting with USG officials and public as well as the Sri Lankan government and public at various levels. IV. Performance Period and Estimated Level of Effort The expected duration of the contract/work is 12 months, from o/a October 2005 through 2006. V. Instructions for preparation of cost proposal COST In order to facilitate take a meaningful comparison of cost factors the offerors are requested to furnish the cost budget in following format only: I. Total Direct Labor Number of staff /professional and rates Type- Level 1 (junior level): Daily rate charge $__________ Educational Qualification and Experience Level 2, (mid-level): Daily rate charge $__________ Educational Qualification and Experience Level 3 (Senior level): Daily rate charge $__________ Educational Qualification and Experience 2. Materials Cost: please identify and specify rate for each 3. Fixed Fee (%) _______________ Fee/profit is the percentage that will be charged on the daily rate and other Materials costs, and indirect cost such as overhead and general and administrative (G&A), if any. Daily rates are to be stated as fully burden, that is, stated with all labor cost associated with hiring the individual such as fringe benefits for a workday of 8 hours in duration and a five day workweek. Offerors may add more than two individual and state their rates. That in no event shall the price of materials exceed the Offeror?s sales price to its most favored customer for the same item in like quantity; price/rate of each material shall be based on the established catalog or list price in effect. Material handling cost when included as part of the material costs, shall include only costs clearly excluded from the labor-daily rate. RFQ # 383-05-025 IS AVAILABLE AT USAID/IN WEBSITE AND CAN BE DOWNLOADED.
- Place of Performance
- Address: COLOMBO - SRILANKA
- Country: SRILANKA
- Country: SRILANKA
- Record
- SN00889733-W 20050910/050908211520 (fbodaily.com)
- Source
-
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