SOLICITATION NOTICE
R -- Catholic Pastoral Director. Non-personal services for the Hurlburt Field Base Chapel. A firm-fixed price contract award is contemplated. This action will be a small business set aside.
- Notice Date
- 9/10/2005
- Notice Type
- Solicitation Notice
- NAICS
- 624190
— Other Individual and Family Services
- Contracting Office
- Department of the Air Force, Air Force Special Operations Command, 16th CON - Hurlburt, 350 Tully Street, Hurlburt Field, FL, 32544-5810
- ZIP Code
- 32544-5810
- Solicitation Number
- FA4417-05-R-7016
- Response Due
- 9/19/2005
- Archive Date
- 10/4/2005
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations document (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-05. All applicable provision and clauses are included in the actual solicitation. This procurement is a set aside for small businesses. The North American Industry Classification System (NAICS) code is 624190, and the small business size standard is $6,000,000. The Government intends to issue a firm fixed price purchase contract to cover a period of a basic year 1 Oct 05 - 30 Sep 06, and four (4) one-year option years, for the Catholic Pastoral Director. The following provisions apply to this acquisition FAR 52.212-1 Instructions to Offerors- Commercial Items (JAN 2005). FAR 52.252-1 Solicitation Provisions Incorporated by Reference, FAR 52.252-2 Clauses Incorporated by Reference is applied to this acquisition and is amended to read; FAR clauses and provisions can be located via the internet at: http://farsite.hill.af.mil. FAR 52.212-2 Evaluation- Commercial Items, FAR 52.212-3 is modified in paragraph (a) as follows: The following factors shall be used to evaluate offers: (i) Technical and past performance, when combined, are slightly more important than price. The technical portion is the evaluation of the contractors current experience level and education level. Past performance is the evaluation of the contractors satisfactory prior work history, as verified through references indicated in their resume. The Government will make an award to the responsible offeror whose offer conforms to the solicitation and is the best value to the Government. (Offeror?s must include a completed copy of FAR 52.212-3, Offeror Representation and Certifications Commercial Items with offer which can be found at http://farsite.hill.af.mil/vffara.htm); FAR 52.212-4 Contract Terms and Conditions- Commercial Items, FAR 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes Apr 2001 or Executive Orders- Commercial Items (Deviation), FAR 52.219-6 Notice Of Total Small Business Set-Aside, FAR 52.232-18 Availability of Funds, FAR 52.233-3 Protest After Award, FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation, FAR 52.237-3 Continuity of Services, FAR 52.252-5 Authorized Deviations in Provisions, FAR 52.252-6 Authorized Deviations in Clauses. The following are also applicable to this acquisition, DFAR 252.204-7004 Alt A Required Central Contracting Registration Alternate A, DFAR 252.212-7001, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, AFFARS 5352.233-9001 Health and Safety on Government Installations, AFFARS 5352.242-9000 Contractor Access to Air Force Installations is applicable to this acquisition as well. A Firm-Fixed Price Contract will be issued in writing. The contract will include the anticipated base period from 01 Oct 05 ? 30 Sep 06 and four (4) subsequent pre-priced option years. All offeror?s will electronically sign and date their proposal via email to: chris.young.ctr@hurlburt.af.mil at or before 1500 hours or 3:00 p.m. Central Standard Time, Monday, 19 Sep 2005. Email sent to the Department of the Air Force, 16th Contracting Squadron, 350 Tulley Street, Building 90339, Hurlburt Field FL 32544-9190. Proposals must be for all the required services as identified in the Performance Work Statement for the Catholic Pastoral Director and must provide prices for a basic year plus four option years, providing offeror?s full name, address, and telephone number of a point of contact. CCR enrollment is required for establishment of a contract purchase; registration can be initiated at www.ccr.gov . The Government reserves the right to evaluate proposals and award a contract without discussions with offeror?s. All questions must be provided in writing to Chris Young either via faxed to (850) 884-5372 or can be emailed to chris.young.ctr@hurlburt.af.mil . The point of contact is Christine Young, email address chris.young.ctr@hurlburt.af.mil at 850-884-3264. The Contracting Officer for this Request For Quote is Merry Green, at 850-884-1258. Performance Work Statement Catholic Pastoral Director 1. The contract period of performance is a Basic Year plus four Option Years. Basic year is effective from 1 October 2005 through 30 September 2006. The place of performance is at the Hurlburt Field Chapel, Hurlburt Field, FL 32544. 2. The contractor will not be supervised in any manner by the U.S. Government. 3. Qualifications: The contractor must: a. Have a strong knowledge of the Roman Catholic faith practice, Roman Catholic parish structure, and a firm theological grasp of the meaning of the Catholic parish. b. Have a minimum of ten years experience in the coordination/administration of a Roman Catholic parish. c. Have the ability to meet the requirements for appointment as an Extraordinary Minister of Holy Communion in the Roman Catholic Church, i.e.; be of sound moral character, and a practicing member of the Roman Catholic Church appointed to this position. d. Work in a staff relationship with the Wing Chaplain, his designee or successor and the entire Chapel staff. The contractor must have the ability to respectfully work in a religiously pluralistic environment. e. Have computer keyboard proficiency and possess the ability to manage the Catholic program on computer and knowledge of Calendar Creator, MS Word, MS Excel, MS PowerPoint, MS Access, MS Outlook and Calendar Creator. f. Understand the importance of confidentiality, discretion and prudence with information overheard by or made to the contractor. g. The basis for awarding this contract is meeting the requirements herein and approval of the Wing Chaplain following an interview. The Wing Chaplain reserves the right to personally assess the qualifications and personal ability of the contractor and approve or disapprove the awarding of this contract. 4. Required: The contractor directs and supports the total Catholic Chapel program under the guidance of the Wing Chaplain or his designated agent. a. The Contractor is expected to work 40 hours per week. The hours of work include coordinating parish activities and providing initial counseling to access Catholic services. Contractor will be available at all hours to respond to parish needs. b. Directs and supports Catholic staff including Religious Education Coordinator, Choir Director, Deacon, Priests and any additional staff as deemed by the Wing Chaplain or his designated agent. c. Secures and coordinates civilian clergy, priests and deacons for Catholic Sacraments, events, pastoral care, counseling and education as coordinated with the Wing Chaplain or his designated agent. Arrange communion services in the absence of clergy; conduct Communion service in an emergency. d. Provides administrative/coordination assistance for all liturgical and educational aspects of the Catholic community. (1) Maintains letters, memoranda, notes, records, schedules, and agendas required for Catholic administration. (2) Insures preparation of sacramental records for transmission and retrieval to the Archdiocese for Military Services, USA. (3) Coordinates Altar Ministry Leaders, recruiting new volunteer leaders as needed. Prepares and distributes schedules of Lectors, Ushers, Eucharistic Ministers, Altar Servers, and others as needed on a quarterly basis. (4) Coordinates the total Catholic Chapel schedule with the Chapel Support staff. (5) Ensures pertinent document copies are made and distributed as needed to the Chapel Support staff. (6) Establishes and maintains Catholic program records including minutes, after action reports, regular and special services and other documents as required. (7) Assembles Air Force Chaplain Service statistical reports (AF1270a) and Religious Education reports for the Catholic program within pre-established time limits and follows-up on same. This includes parish surveys, as needed and requested. (8) Submits and records all parish facility and fund requests in a timely manner. (9) Fields queries, program messages, registrations, and reservations. (10) Arranges meetings and secures facility arrangements as needed. (11) Directs the RCIA (Rite of Christian Initiation of Adults) e. Provides for and oversees all parish organizations and committees, their activities and programs, providing guidance on an as needed basis. (1) Recruits/Appoints members and coordinators of lay organizations, groups and schedules their training meetings. (2) Provides oversight and assistance to the parish advisory council, attends meetings and reports total parish activities to the council, follows up on issues from these meetings, working with parish volunteers as needed. Maintains a working relationship with the parish advisory council president and sets the meeting agenda with him/her. (3) Organizes an annual parish planning meeting with the parish advisory council president and provides information and forms for input on Catholic calendar events and budget. (4) Monitors all Catholic facility and funds requests in collaboration with Chapel Support Staff. f. Responsible to the Wing Chaplain or his designated agent for the Catholic Chapel Tithes and Offerings Fund (CTOF) as Catholic CTOF manager. (1) Prepares the annual Catholic CTOF budget. (2) Serves as Fund Manager of the Catholic CTOF, monitoring/approving as per AFI 52-105 V2 and all pertinent Hurlburt Field Chapel Operating Instructions. (3) Monitors all fundraising, coordinating with the Chapel staff to insure proper procedure is followed. g. Responsible for Catholic Chapel publicity. (1) Compiles weekly bulletin and submits it in accordance with chapel guidelines. (2) Assembles Catholic Chapel program information for publicity. (3) Arranges and coordinates publicity for special events IAW Chapel guidelines, to include but not limited to posters, flyers, brochures, bulletin inserts, newspaper articles, etc. h. Arranges recognition/social activities as necessary to include, but not limited to: (1) Parish volunteers who move to another area. (2) Welcome of incoming parish members. (3) Catholic Volunteer appreciation. (4) Parish picnic (serve as liaison). (5) Special dinner for priests, etc. i. Oversees parish programs and volunteers, including training volunteer leaders. (1) Assists in the update and training of Extraordinary Ministers of Holy Communion (EMC), Lectors, Greeters, Servers, Welcome and Social volunteers. (2) Insures adequate supplies and equipment are on hand, e.g., copies of booklets, training aids, audiovisual equipment, or other like items. (3) Records registrations/RSVP schedules for special events. (4) Insures liturgical/program supplies are available. j. Coordinates all parish events. (1) Meets with and provide briefings to the Wing Chaplain or his designated agent on an as needed basis to determine the status of current programs and to develop plans for future events. (2) Plans agendas and timelines for events in support of key volunteers. (3) Plans or assists in the planning of renewal activities, retreats, penance services and all other services as needed. k. Meets all Catholic parish administrative, logistical and publicity requirements to insure a healthy program. l. Attends meetings as required by the Wing Chaplain or his designated agent. m. Works with the Chapel multi-faith activities, to include flyers, brochures and publicity, as needed and established by the Wing Chaplain or his designated agent. n. Must posses a valid state driver?s license. In carrying out the duties in this Statement of Work, the contractor may be required to periodically use government procured vehicles IAW AFI 24-301, Vehicle Operations. 6. Security. The contractor must have a National Agency Background Check accomplished on activation of the contract. Contractor personnel shall successfully complete, as a minimum, a National Agency Check (NAC), before operating government furnished workstations that have access to Air Force e-mail systems. The government at no additional cost to the contractor shall submit these investigations. The contractor shall comply with the DoD 5200.2-R, Personnel Security Program, and AFI 33-119, Electronic Mail (E-Mail) Management and Use, requirements. 7. Emergency Medical Service. In the event of an emergency, dial 911. Ambulance transport responds from the Hurlburt Field Clinic Monday through Friday. On weekends and holidays, Okaloosa County ambulance transport will respond. One of the units will respond to the 911 call, and if necessary, transport a Contractor employee to one of the local hospitals. The Contractor employee shall reimburse the respective agency for these services. 8. Absenteeism. The contractor will be responsible to hire said suitable substitute(s) for fulfilling the Catholic Pastoral Director position in the event of a temporary absence, i.e., for illness or vacation etc. The contractor is required to have the Chaplin?s approval of the selected substitute prior to that individual beginning work under this contract. The substitute must meet or exceed the qualifications of the Prime Contractor. Note that the Prime contractor cannot subcontract out the work in this contract for any extensive period of time. 9. DRESS. While in the performance of their duties, must wear appropriate professional business attire. Must present a neat and clean image. 10. PHASE OUT. In the event a follow-on contract is awarded to other than the incumbent, the incumbent contractor shall cooperate to the extent required to permit an orderly transition to the successful contractor. Note that phasing in of an incumbent contractor may or may not occur. The contractor will be required to explain the duties to the chaplain?s representative or volunteer, or to an incumbent contractor; upon the Contracting Officers verbal or written direction which will be provided within two weeks prior to the phasing beginning. 11. INVOICES. Invoices shall be submitted using Wide Area Work Flow, (WAWF). See the contract clause for instructions. The contractor shall submit an invoice into the WAWF site every (2) two weeks for services rendeered and must identify in each invoice the actual dates of the service period. The service period is every two weeks so the invoice will state for example: ?Performance of services provided for the period of 1 October through 14 October 2005?. Note that if a discrepancy is found, and an invoice is rejected a corrective invoice is required to be submitted in the WAWF system as soon as possible. The Contract Administrator is available to provide direct assistance to the contractor in submitting their first invoice to allow the necessary understanding of all the required information for creating and inputing an invoice into WAWF.
- Place of Performance
- Address: 16 SOW/HC, 210 Cody Avenue, Hurlburt Field, FL
- Zip Code: 32544
- Country: United States
- Zip Code: 32544
- Record
- SN00892206-W 20050912/050910211643 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |