SOLICITATION NOTICE
J -- Autotransfusion Unit; Heart Lung Bypass; Caps Console & Roller Pump
- Notice Date
- 9/10/2005
- Notice Type
- Solicitation Notice
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMC San Diego, Bldg 1 38400 Bob Wilson Drive, San Diego, CA, 92134-5000
- ZIP Code
- 92134-5000
- Solicitation Number
- N00259-05-T-0080
- Response Due
- 9/16/2005
- Archive Date
- 10/1/2005
- Description
- This is a combined synopsis/solicitation for commercial items, prepared in accordance with the information in FAR subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request For Quotation (RFQ) number to be referenced on all quotes is N00259-05-T-0080. This solicitation documents and incorporates provisions and clauses in effect through FAC 05-05 of 27 July 2005 and DFARS Change Notice 20050726. It is the contractor?s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.arnet.gov/far or www.dtic.mil/dfars. The NAICS Code is 339112 and the Small Business Standard is 500 employees. This acquisition is a 100% small business set-aside and order will be a firm fixed price order. STATEMENT OF WORK WITH NO LOANER OPTION - MEDICAL EQUIPMENT SERVICE MAINTENANCE GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein. The contractor shall provide all services, materials and equipment necessary for the repair/maintenance of two (2) Cobe (mfr) Autotransfusion Whole Blood Recovery Units and two (2) Stockert Cobe Div (mfr) Heart-Lung Bypass Systems to include all components itemized in the CLINs below, located in Bldg 1, 4th Floor, MOR CT Surgery Department of the Naval Medical Center, San Diego (NMCSD), to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. PREVENTIVE MAINTENANCE: 1. Perform service repair/maintenance to industry standards. 2. Insure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, the contractor shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanica1 workmanship is to be maintained throughout the life of this contract. 3. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. CORRECTIVE MAINTENANCE: 1. Correct inoperable condition in a timely manner. Immediately upon award, the contractor will provide the Medical repair Branch an emergency telephone number. Contractor will respond not later than 2 hours after telephone notification. 2. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. 3. Equipment improvements/modifications shall be made only upon Medical Repair Branch written approval and direction. 4. Notify the Medical Repair Branch immediately upon receipt of OEM or replacement parts/equipment safety recalls notices. 5. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes. 6. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. 7. Furnish OEM manufacturer approved lubricants and lubricate wear points within the equipment. 8. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices. 9. Maintain an adequate spare parts inventory. TITLE TO EQUIPMENT: The contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof. LIABILITY: The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: The contractor may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. ACCESS TO EQUIPMENT: The contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidental to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment. CONTRACTOR CHECK-IN/CHECK-OUT: The Contractor, or his representative, is required to report to the Medical Repair Branch for Visitor Badges during the hours of 0730 - 2000 hours, Monday through Friday, prior to and upon completion of any service/repair performed. FIELD SERVICE REPORTS: The contractor or his representative shall furnish a legible copy of the Field Service Report upon completion of work performed to: GABRIEL G. SANTOS, Contract Administrator, Naval Medical Center, San Diego, Material Management Department, Biomedical Engineering Branch, Building 1, Ground Floor, Rm GD-18H1, Phone: (619) 532-5191, Fax: (619) 532-8013, E-mail: ggsantos@nmcsd.med.navy.mil. The contractor or his representative shall complete the Government copy of this Field Service Report by including the following: Date and Time Notified, Date and Time Arrival, ECN (Equipment Control Number), Type, serial # and model #, Time spent repairing/servicing, Description of malfunction, General Description of replaced parts and service performed, Comments as to cause of malfunction. FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO APPROVAL OF ALL INVOICES. GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal downtime to equipment, the contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within * one day. COMPENSATION: Labor: All compensation for labor is included in the contract price. Parts and materials: All compensation for parts and materials is included in contract price. Parts/Supplies Quality: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer. PREVENTIVE MAINTENANCE AND CORRECTIVE MAINTENANCE SCHEDULES: Services will be required based upon the following schedules: PREVENTIVE MAINTENANCE: One (1) time per fiscal year (Actual month of service to be designated by NMCSD Medical Repair Branch after contract award). CORRECTIVE MAINTENANCE: Monday - Friday, 0800-1700 hrs. -End of Statement of Work- CLIN 0001 (Base Year): Contractor shall provide On Site Full Service Maintenance Contract, to include Preventive and Corrective Maintenance calls, labor, transportation, replacement parts for two Autotransfusion Units,Whole Blood Recovery. Contractor shall perform in accordance with provided Statement of Work. Base Year: 01 Oct 2005 through 30 Sep 2006. CLIN 0001AA (Base Year): Model:BRAT2, Manufacturer: COBE, ECN: 030980, Ser No. SB2415, QTY: 12, U/I: months. CLIN 0001AB (Base Year): Model: BRAT2, Manufacturer: COBE, ECN: 030981,Ser NO: SB2416, QTY: 12, U/I: Months. CLIN 0002 (Option Year One): 01 Oct 2006 through 30 Sep 2007, See CLINs 0001, 0001AA and 0001AB, for extended description. CLIN 0003 (Option Year Two): 01 Oct 2007 through 30 Sep 2008, See CLINs 0001, 0001AA and 0001AB, for extended description. CLIN 0004 (Base Year): Full service maintenance for the government owned equipment listed below to include all parts, labor, transportation and unlimited maintenance calls, as spelled out in the Statement of Work. Base period: 01 Oct 05 thru 30 Sep 06.Stockert S3 Heart-Lung Bypass Unit, including the following Components: S3 Console - Ser # 43S4601,Sensor Box - Ser # 28S8555, UPS Control Module - Ser # 28S21652, DC/DC Module - Ser # 28S11609, UPS Charging Module - Ser # 28S24640, Power Supply Module - Ser # 29S24640, S3 Roller Pumps (4 ea) - Ser #s 10S5244, 10S5243, 10S5241, 10S4880, S3 Double Head Pump - Ser # 10S9152, Frame, Control Deck - Ser # 28S1480,Module, Central Display - Ser # 28R90040, Module, Display, S3 Temp Mont - Ser # 20R90035, Module, Sensor, S3 Temp Mont - Ser # 20S3509. QTY:12, U/I: months. CLIN 0005 (Option Year One): 01 Oct 2006 through 30 Sep 2007, See CLIN 0004 for extended description. CLIN 0006 (Option Year Two): 01 Oct 2007 through 30 Sep 2008, See CLIN 0004 for extended description. CLIN 0007 (One Year Only): On-site service maintenance contract for the listed government owned equipment including all parts, labor, transprtation and unlimited maintenance calls, corrective and preventive, in accordance with the Statement of Work, for the one year period of 01 Oct 05 thru 30 Sep 06 only. Equipment: Stockert CAPS Heart - Lung Machine,CAPS Console: Ser # 41H1431, ECN 00259M3843, Roller Pumps: Ser # 10H4792, ECN 00259M3843, Ser # 10H4792, ECN 00259M3844, Ser # 10H4793, ECN 00259M3845, Ser # 10H4794, ECN 00259M3846, Ser # 10H4795, ECN 00259M3847, Ser # 10H4796, ECN 00259M3849,Ser # 10H4797, ECN 00259M3848, Battery: Ser # 13H590, Temperature: Ser # 20H1136, Timer Module: Ser # 21H915, Cardioplegia: Ser # 27H1148, Bubble monitor: Ser # 23H7571, Power Supply: Ser # 29H15731. QTY:12,U/I:months.This acquisition incorporates the following FAR clauses: 52.212-1 Instruction to Offerors - Commercial Items (Jan04); 52.212-3 Offeror representations and certification - Commercial Items (Jan04) must be completed and submitted along with the quote in accordance with 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jun04). The following clauses are incorporated by reference in 52.212-5 paragraph (a): 52.233-3 Protest after Award (31 U.S.C. 3533); paragraph (b), 52.219-6, Notice of Total Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644), 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755), 52.222-19, Child Labor?Cooperation with Authorities and Remedies (JUN 2004) (E.O. 13126), 52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26 Equal Opportunity (E.O.11246), 52.222-35 Affirmative Action for Special Disabled and Vietnam ERA Veteran (28U.S.C.4212), 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam ERA (38 U.S.C.4212), 52.222-36 Affirmative Action for Handicapped Workers (29 U.S.C. 793), 52.212-4 Contract terms and conditions Commercial Items (OST 95), 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332), 52.232-7003 Electronic Submission of Payment Requests (Mar 2003), 52.237-2 Protection of Government Buildings, Equipment, and Vegetation, 52.252-2 Clauses Incorporated by Reference (Feb 1998), DFARS 252.204-7004, Required Central Contractor Registration (MAR 1989), DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Order Applicable to Defense Acquisitions of Commercial Item (APR2003). All responsible small businesses may submit a quote that shall be considered. All inquiries and/or quotations should be directed to the purchasing agent, Melanio Salinas, Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, CA, 92134, or e-mail: mpsalinas@nmcsd.med.navy.mil, or fax 619-532-5596 no later than September 16, 2005, PDT. No phone inquiries will be accepted. In accordance with FAR 52.212-2, Evaluation - Commercial Items (1999), award will be made based on technical ability, past performance, and price. These evaluation factors have equal levels of importance. For past performance evaluation, provide at least three (3) references of sources for whom you have provided the specified materials and/or service(s).
- Record
- SN00892301-W 20050912/050910211817 (fbodaily.com)
- Source
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