SOLICITATION NOTICE
J -- SPENCER HYDRAULIC LIFTS
- Notice Date
- 9/15/2005
- Notice Type
- Solicitation Notice
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of the Air Force, Direct Reporting Units, 11th CONS, 110 Luke Avenue (Bldg 5681) Suite 200, Bolling AFB, DC, 20032-0305
- ZIP Code
- 20032-0305
- Solicitation Number
- F1A3B45182A400SPENCER
- Response Due
- 9/26/2005
- Archive Date
- 10/11/2005
- Small Business Set-Aside
- Service-Disabled Veteran-Owned
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. THIS IS AN UNFUNDED REQUIREMENT SUBJECT TO THE AVAILABILITY OF FUNDS. This announcement constitutes that only solicitation; quotes are being requested and a written solicitation will not be issued. The contractor shall provide all personnel, transportation, equipment, tools, materials and supervision necessary to provide maintenance and repair of Hydraulic Lifts, in accordance with this Statement of Work at Bolling Air Force Base, Washington, DC beginning on 01 October 2005 through 30 September 2006. The contractor shall perform the contracted services to the standard identified in this contract. Any specific maintenance tasks performed shall be in accordance with the procedures outlined by the respective hydraulic lift manufacturers. See list of estimated workload data in Appendix A The performance period for this requirement is 01 October 2005 through 30 September 2006, with 4 year options. Quotations are being requested not later than 26 September 2005, at 3:30 PM. Solicitation number is F1A3B45182A400, issued as a Request for Quotation. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-05. The solicitation is issued as 100% Set Aside Services Disabled Veteran Owned Small Business (SDVOSB). If no packages are received from eligible SDVOSB concerns, the solicitation will be set aside 100% for SMALL BUSINESS CONCERNS pursuant to FAR PART 19. A second notice will not be issued. Small business concerns shall submit quotes by close of business on the cutoff date mentioned herein this solicitation to be considered, in the event this requirement is not set-aside for SDVOSB concerns.. The associated NAICS code is 811310 with a size standard of number of employees 750. The resulting purchase order shall be firm-fixed-price. The following clauses apply to this acquisition and are included in full text: FAR 52.212-1-Instructions to Offerors--Commercial Items (Jan 2005) applies to this acquisition and is amended to read: FAR 52-237-1-Site Visit (Apr 1984), 52.252-1, 52.252-5. FAR clauses and provisions can be located via the Internet at: http://farsite.hill.af.mil. Each offeror shall include a completed copy of the provisions at FAR 52.212-3-Offeror Representations and Certifications--Commercial Items (Mar 2005), with the offer. FAR 52.212-4, Contract Terms and Conditions ? Commercial Items (March 2001) applies to this acquisition. FAR 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items?Alt I (Jul 2005), 52.219-6 -- Notice of Total Small Business Set-Aside, 52.232-33 ? Payment by Electronic Funds Transfer--Central Contractor Registration, 52.233-3 -- Protest After Award, FAR 52.239-1-Privacy or Security Safeguards, FAR 52.222-25-Affirmative Action Compliance (Apr 1984), FAR 52.252-1- Solicitation Provisions Incorporated by Reference (Feb 1998), FAR 52.252-2-Clauses Incorporated by Reference (Feb 1998), FAR 52.252-6-Authorized Deviations In Clauses (Apr 1984), FAR 52.22-41, Service Contract Act of 1965, FAR 222.42, Statement of Equivalent Rates for Federal Hires, FAR 52.222-43, Fair Labor Standards Act and Service Contract Act ? Price Adjustment (Multiple Year and Option Contracts), FAR 52.222-44, Fair Labor Standards Act and Service Contract Act ? Price Adjustment, and DFARS 252.212-7001-Contract Terms and Conditions Required to Implement Statutes or Executive Orders applicable to Defense Acquisitions of Commercial Items (Jun 2005). The following additional clauses and provisions are hereby incorporated either by reference or full text and are to remain in full force and effect in any resultant purchase order: FAR 52.219-6 Notice of Total Small Business Set-Aside, FAR 52.222-3 Convict Labor, FAR 52.222-19 Child Labor?Cooperation with Authorities and Remedies, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, FAR 52.222-36 Affirmative Action for Workers With Disabilities, FAR 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, FAR 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration, FAR 52.217-8 Option to Extend Services, FAR 52.217-9 Option to Extend the Term of the Contract, FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.232-18 Availability of Funds, 52.237-3 Continuity of Services, 52.242-15 Stop-Work Order, 52.252-2 Clauses Incorporated by Reference, 52.252-6 Authorized Deviations in Clauses, 52.253-1 Computer Generated Forms, 5352.242-9000 Contractor access to Air Force installations., FAR 52.219-1-Small Business Program Representations (May 2004) Alternate I If an amendment is issued, the acknowledgement and receipt of amendments shall be included with offer. All FAR clauses and provisions may be reviewed and/or obtained from the Air Force FAR web site at Internet address http://farsite.hill.af.mil/. Registration with the Central Contractor Registration (CCR) is mandatory in accordance with DFARS 252.204-7004. Request for payment must be submitted via the internet through the Wide Area Workflow ? Receipt and Acceptance (WAWF ? RA) system at https://wawf.eb.mil. Usage of the system is at no cost to the contractor and training will be provided at http://www.wawftraining.com. To be eligible to receive an award resulting from this quotation, contractor must be registered with the Central Contractor (CCR) database. NO EXEMPTIONS. In order to register, apply through the internet at http://www.ccr.gov. All prospective offerors interested in submitting a quote must have a commercial and government entity code (CAGE Code). A DUNS (Dun and Bradstreet) number is required in order to register. Verification of CCR registration and Tax Id Number must accompany your quote. All responsible sources may submit a quote, which will be considered by the agency. THE GOVERNMENT SHALL NOT REIMBURSE RESPONDENTS FOR ANY COST ASSOCIATED WITH SUBMISSION OF THE INFORMATION BEING REQUESTED OR REIMBURSE EXPENSES INCURRED TO INTERESTED PARTIES FOR RESPONSES TO THIS SOLICITATION. A site visit will be conducted on 21 September 2005 at 0900 am local time. Offerors who plan to attend should fax or email list of attendees to include names, Social Security Numbers, Driver?s License Numbers and State of issue to your name no later than 20 September 2005 at 3:00 p.m. for security processing. Failure to respond in a timely manner may result in delay or denial of access to the installation. Please arrive for the site visit 30 minutes prior to site visit time. Questions should be submitted in writing via above fax number or emailed to gus.spencer@bolling.af.mil or (202)767-8048. Submit signed and dated offer to: 11th Wing Contracting Squadron/LGCF, 110 Luke Avenue, Suite 260, Bolling AFB, DC 20032, Attn: Gus Spencer III at or before 3:30 P.M. Eastern Standard Time, 26 September 2005. Offers may be sent by mail to the above address, faxed at (202) 767-7897, or electronically. An official authorized to bind your company shall sign the offer. Questions regarding this solicitation may be directed to SSgt Gus Spencer III, between the hours of 7:45 AM and 4:00 PM eastern time and by email at gus.spencer@bolling.af.mil. BOLLING AFB, WASHINGTON, D.C. 30 JUNE 2005 STATEMENT OF WORK FOR INSPECTION, MAINTENANCE AND REPAIR OF HYDRAULIC LIFTS 1. GENERAL INFORMATION. The contractor shall provide all personnel, transportation, equipment, tools, materials and supervision necessary to provide maintenance and repair of Hydraulic Lifts, in accordance with this Statement of Work at Bolling Air Force Base, Washington, DC beginning on 01 October 2005 through 30 September 2006. The contractor shall perform the contracted services to the standard identified in this contract. Any specific maintenance tasks performed shall be in accordance with the procedures outlined by the respective hydraulic lift manufacturers. See list of estimated workload data in Appendix A. 1.1. DESCRIPTION OF SERVICES. The following principal features of equipment and work to be performed are general and are not intended to be a complete listing of every item to be accomplished. Contractor shall inspect all Hydraulic Lifts every six months. One inspection shall be completed in the month of January and the other in July. Contractor shall perform a certified pressure test on each lift annually. A certified mechanic shall accomplish the pressure test. A certificate for each lift shall be submitted to the contracting Officer of his/her representative. During these inspections, the contractor shall thoroughly inspect all lifts and components ensuring lifts are fully operational. Contractor shall make all routine repairs during inspection of lifts to maintain the safety and reliability of the equipment. The Contractor shall clean out all dust, dirt, oil, sludge, and all other foreign debris from under tables and contract table lifts. Contractor shall provide a written report including estimated cost of required repairs. Report shall be submitted to the office of 11 CES/CEOEC; Service Contract Management, Building 370 Brookley Avenue, Bolling Air Force Base, Washington, DC, within seven (7) working days, after the maintenance inspection has been conducted. 1.2. SERVICE CALLS. 1.2.1. Intervening Service Calls. Intervening service calls are defined as additional visits and services requested at any time other than regularly scheduled visits. Intervening calls shall include determining the cause of trouble and making repairs or adjustments, which require parts and or supplies. The contractor shall respond within four (4) hours of request by the using agency, twenty-four (24) hours a day, seven (7) days a week. The service calls shall be included in the repair cost. The service technician shall report in person to the Contract Management Office prior to going to job site/facility to be serviced. Upon completion of work, the technician shall report in person to the Government Representative in Building 370. When a service call is placed against this contract, the contractor shall perform in accordance with the following paragraphs. 1.2.2. Labor for Intervening Service Calls Only. The Government shall reimburse the contractor for all labor used in repairing the equipment to be maintained under this contract specified in line items pricing. 1.2.3. Labor charges will not apply for time spent by contractor personnel after arrival at the site, awaiting arrival of additional contractor personnel and/or delivery of parts, etc., after a service has commenced. 1.2.4. Inside and Outside of Principle Period of Maintenance. 1.2.4.1. If the contractor is notified and given access to the equipment to effect repairs during the Principal Period of Maintenance (PPM), continuous remedial maintenance service shall be provided to the government at the PPM hourly rate should this service be continued outside the PPM. 1.2.4.2. Outside the Principle Period of Maintenance (OPPM) hourly rate is effective only when the contractor is given access to the equipment to make repair(s) after normal duty hours. If the contractor fails to complete the repair(s) within four (4) hours, the contractor shall report to the Quality Assurance Personnel for notification repair time delays. The next duty day shall be used to complete the end-time of the repair at PPM hourly rate. For those repair services requested to be performed during OPPM the contractor shall provide a means of answering emergency calls. 1.2.4.3. Labor charges will be computed to the nearest ? hour. 1.2.4.4. The contractor shall use all practical means to ensure the hydraulic lifts are down only for minimal time. Employee?s vacation, sickness, or lack of availability of parts is not acceptable as an excuse for having the hydraulic lifts down for more than twenty-four (24) hours. 1.3. PARTS AND MATERIALS FOR INTERVENING SERVICE CALLS. The contractor shall supply all materials, test equipment and supplies of the craft, trade, profession, or regular line of business of work as it relates to this Performance Work Statement, (i.e. lubricants, rags, cleaning items, solvents, tools, test equipment, and software upgrade equipment etc.). Contractor shall not start work until all materials, equipment, and tools are on hand. The Government shall reimburse the contractor for all parts and materials used in repairing the equipment to be maintained under this contract. Parts exceeding $100.00 shall be reported at once to the Government representative for approval. Materials, shipping and handling will be paid in full. The contractor shall acquire parts and materials required for the performance of the contract, provided sufficient funds remain on the contract for parts and materials. The contractor shall purchase parts and materials at the lowest obtainable, secure reasonable competition for such purchases when available, take all discounts and obtain all rebates possible. These discounts and rebates shall be credited to the Government. Parts and materials purchased shall be of a quality that will adequately and economically serve the purpose for which they are intended and at least match the quality of the item to be replaced. The parts and materials shall be standard products made by manufacturers who are regularly engaged in the production of such parts and materials. The contractor shall provide a copy of the original suppliers? invoices, tickets, sales slips, or other documents that can identify items purchased under the reimbursable portion of this contract. All documents shall be available to the QAP for review. 1.4. CLEAN UP. All materials and scrap remaining from maintenance and repair work shall be removed from the base and disposed of by the contractor. It shall be the responsibility of the contractor to ensure proper loading of all vehicles used for transport of materials and construction debris; also any spillage en-route to the base shall be recovered and disposed of off base. Cleanup of the work area shall be completed at the end of each workday. All rags shall be placed in tightly closed metal containers for daily disposal. The contractor at no additional cost to the Government shall accomplish all clean-up activities. At the time of the maintenance of lifts, the Contractor shall be responsible for pumping out oil/water combinations and removing them from base in accordance with county, state and federal regulations at no additional cost to the government. Contractor shall furnish the government a copy of all disposal documentation. 2. SERVICE DELIVERY SUMMARY. Performance Objective Performance Threshold Perform Preventive Maintenance on Hydraulic Lifts. (Paragraph 1 ? 1.1) Hydraulic Lifts are in good working order;Equipment is well lubricated and adjusted to meet manufacturer specifications. Routine/Emergency Repair Service Calls(Paragraph 1.2. ? 1.4.) Hydraulic lift is repaired within the time specified. Hydraulic lift is in good working order; the repair was made in a timely manner; Routine Repair no later than twenty four (24) hours. Provide a written report on all doors requiring major repairs that are telephoned in for routine or emergency service.(Paragraph 1.2. ? 1.4.) Report will include repairs required and estimated cost for repairs. Report shall be submitted to the Government Inspector within seven (7) workdays after initial service call. 3. GOVERNMENT FURNISHED ITEMS. Utilities will be provided without charge to the contractor in connection with performance of this contract. These utilities include electricity, water and access to telephone services. 4. GENERAL INFORMATION. 4.1. PROJECT MANAGER. The contactor shall provide a project manager or person who shall be responsible for the competent performance of the work and has full authority to act on behalf of the contractor. The project manager shall be able to read, write, speak and understand English. 4.2. EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognizable while on base. This may be accomplished by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges, which contain the company name and employee name. The contractor shall be responsible for acquiring an appropriate number of badges to meet his/her needs at the contractor?s expense. The contractor shall also ensure that employees have valid/current driver?s licenses applicable to operate equipment in accordance with state, county, and local laws and regulations. The abrupt absence of contractor employees at any time shall not constitute an excuse for nonperformance under this contract. 4.3. QUALITY CONTROL. The Contractor shall have and maintain a quality control program to ensure the systems are properly maintained in accordance with the contract, appropriate standards, product literature, utility code, and commercial practices. Contractor shall maintain records/logs on a daily basis. As a minimum, the record/log shall have the date, time of arrival and departure including reason for the visit, what work was done, and name of the Technician. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services, and ensure proper operation. The Quality Control Program shall fully address the service requirements in paragraph 2, Service Delivery Summary as a minimum. 4.4. QUALITY ASSURANCE. The government will periodically evaluate the contractor?s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor?s performance through intermittent on-site inspections of the contractor?s performance and receipt of customer complaints. The government may inspect each task as completed or increase the number of inspections if deemed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints. Likewise, the government may decrease the number of inspections if performance dictates. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). 4.5. GOVERNMENT REMEDIES. The contracting administrator/officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor?s failure to correct non-conforming services. 4.6. HOURS OF OPERATION. The contractor shall provide these services under this contract during the following hours: 7:30 AM to 4:30 PM Monday thru Friday. 4.7. HOLIDAY HOURS OF OPERATION: The contactor shall be required to provide Emergency services only; on the following days: New Year?s Day Labor Day Martin Luther King Jr. Birthday Columbus Day President?s Day Veteran?s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day 5. SECURITY REQUIREMENTS. 5.1. All personnel employed by the contractor in performance of this contract, or any representative of the contractor entering Bolling Air Force, shall abide by all security regulations of the installation. 5.1.1. The contractor shall obtain personnel identification passes for all employees and vehicle passes for all contractor and personnel entering Bolling Air Force Base. The contractor must complete AF Form 75, Request for Visitor/Vehicle Pass, and DD Form 1172, Application for Uniformed Services Identification Card, and submit it through the contracting officer to the Security Forces Pass and Registration. Vehicle registration, proof of insurance and valid drivers license must be presented for all vehicles to be registered. 5.1.2. Lost vehicle and entry passes shall be reported immediately to Security Police, and Quality Assurance Personnel (QAP). 5.1.3. The contractor shall retrieve all identification media, including vehicle passes from employees who depart the company for any reason before the contract expires. 5.2. PERFORMANCE OF SERVICE DURING DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The contractor shall perform all services under this contract during a national emergency or crisis according to the Department of Defense Instruction (DODI) 3020.37. The contractor is expected to perform emergency services as indicated above, unless otherwise directed by an authorized government representative. 5.3. CONTRACTOR FURNISHED ITEMS & SERVICES. Contractor shall provide everything needed in the performance of this contract. 5.4. SERVICE TICKET. The contractor shall provide a service ticket to the QAP, itemizing all parts used, upon completion of each service call. Both the contractor and a Government Representative must sign the service ticket before a service call can be officially closed. The service tickets shall contain the following information: date, time of arrival, and departure; total time spent on repair; description of the malfunction and the fix; part number(s) and description of all parts replaced; date and time notified of equipment failure, building number(s) and contract number. If parts are to be ordered, provide estimated time of delivery with estimated cost of repairs to be made. 6. WARRANTY. The contractor shall be responsible to replace any warranty/guarantee items within appropriate period of such warranty/guarantee. This shall include manufacturer warranty/guarantees and labor. APPENDIX A: ESTIMATED WORKLOAD DATA INSPECTION, MAINTENANCE AND REPAIR OF HYDRAULIC LIFTS ITEM NAME QUANTITY 1 Building 2, Rite-Hite Corporation Dock Leveler 2 each 2 Building 3, ECOA Industrial 5,000 lb. LiftModel (ELD-050-608-F S/N 810356 1 each 3 Building 520, Model 8700S SERCO Contract Table Lift 2 each 4 Building 1310, Advance Lift 2500 K 1 each 5 Building 4570, Model TI SERCO Contract Table Lifts 8 each 6 Perform pressure test on Hydraulic Lifts, as well as provide a certificate/letter stating that all lifts meet stated loads and pressures 1 each REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT U.S. DEPARTMENT OF LABOR EMPLOYMENT STANDARDS ADMINISTRATION WAGE AND HOUR DIVISION By direction of the Secretary of Labor WASHINGTON, D.C. 20210 Wage Determination No.: 1994-2103 Revision No.: 34 William W.Gross Director Division of Wage Determinations Date of Last Revision: 05/23/2005 States: District of Columbia, Maryland, Virginia Area: District of Columbia Statewide Maryland Counties of Calvert, Charles, Frederick, Montgomery, Prince George's, St Mary's Virginia Counties of Alexandria, Arlington, Fairfax, Falls Church, Fauquier, King George, Loudoun, Prince William, Stafford
- Place of Performance
- Address: 11 CES/CEOEC,Building 370 Brookley Avenue, Bolling Air Force Base, Washington, DC
- Zip Code: 20032
- Country: USA
- Zip Code: 20032
- Record
- SN00896288-W 20050917/050915212418 (fbodaily.com)
- Source
-
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