SOLICITATION NOTICE
J -- CCTV Maintenance
- Notice Date
- 9/15/2005
- Notice Type
- Solicitation Notice
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 48 CONS/LGC - Lakenheath, RAF Lakenheath Unit 5070 Box 270, RAF Lakenheath, UK, 09461-0270
- ZIP Code
- 09461-0270
- Solicitation Number
- Reference-Number-F3BT725166A200
- Response Due
- 9/20/2005
- Archive Date
- 10/5/2005
- Description
- This is a combined synopsis/solicitation for Commercial items prepared in accordance with the format in FAR subpart 12.6 and supplemented with additional information included in this notice. This announcement constitutes the solicitation; quotations are being requested and a written solicitation will not be issued. The refernce number is F3BT725166A200. The solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Fac 2005-05 and DFARS DCN 20050901 Edition. All responsible sources shall submit a written proposal, which will be considered. Facsimile submissions will also be accepted. The North American Industry Classification System (NAICS) code for the solicitation is 334220. This combined synopsis/solicitation is restricted to the UK. Item/Services Description: Provision of CCTV maintenance and repair in support of AMC facilities located at RAF Mildenhall, UK. This is for the period of 1st Oct 2005 through 30th Sept 2006 to be preformed in accordance with the statement of work below: Statement of Work for CCFV/CCTV Maintenance for 727th AMS Facilities FY06 CCFV Equipment Contractor shall provide all the necessary Tools, parts, labor, and transportation necessary to provide the following: . Specific Tasks: a. On Call Repair. (1) Contractor shall establish a centralized call-in number and e-mail address for the reporting of CCFV outages. It is not necessary that the centralized call-in number be manned 24/7, only that the Contractor telephonically respond back to the unit reporting the outage within 1 duty days to begin telephone troubleshooting of the outage. Duty day is defined as Monday through Friday 0730-1630. (2) When telephone/e-mail trouble-shooting is unable to resolve the problem, the Contractor will dispatch a repair person. The Contractor will arrive on-site the next duty day to begin repair of the system. Repair actions would be on a time and materials basis. (3) The Contract will remove and replace the faulty equipment item with a like item from the prepositioned spares maintained at each location. The bad item will be turned over to the base CCFV representative for disposition. (4) The Contractor is required to report in to an appointed POC any time they arrive on-site or leave the location. Any work that has been accomplished or still needs to be done will be briefed to the designated CCFV POC. (5) The contractor is responsible for ensuring their personnel are qualified for flight-line driving and have current base passes. No works should be delayed because of out of date passes or licenses. b. Annual Preventative Maintenance Inspection (CCFV system) to be completed once during the year at least two months prior to the end of the contract, therefore preventing contract violation by over running contract dates. (1) To minimize outages and maximize the service life of the equipment, the Contractor will annually perform a PMI. The PMI can be accomplished in conjunction with an on-call repair and shall consists of the following: (a) CCFV System. 1 Inspect, test, clean, and service the head-end video equipment, cabling and Fiber optic transceivers. 2 Inspect all monitors to ensure clarity, eliminate blooming, minimize RF interference and reduce the risk of burn-in by bright lights by repositioning stationary (?staring?) cameras. 3 Inspect and test all video matrix switch functions, upgrade software as required, and replace defective components as necessary. 4 Clean all fiber optic connections at transceiver location and all intermediate patch panels with alcohol and reconnect. Only required if the end to end fiber optic testing indicates there is a problem. 5Perform an end-to-end power test of each camera location and record the results. 6 Inspect all power cables, fuses, circuit breakers, and lightning protection devices at each camera location. 7 Inspect the camera mounts at each location, repair, or replace as needed. 8 Inspect the Hoffman boxes, lightning protection and grounding, repair as necessary. 9 Perform a complete system check-out upon completion of the PMI. (b) Camera Assemblies. 1 Disassemble, visually inspect for cracks and corrosion, clean and repair all cameras and housing assemblies. 2 Clean all contacts and connectors on and inside the camera housings. 3 Test and repair interior heaters. 4 Replace desiccant packages within the camera housings. 5 Replace humidity detectors with camera housings. 6 Reassemble and weather proof camera housings. 7 Purge and recharge camera housing with contractor provided Nitrogen after reassembly. (c) Pan/Tilt Assemblies 1 Inspection of receiver/drivers, multiconductor and coaxial cable assemblies, all plug and connectors for signs of corrosion, wear, and tear and/or sun damage. 2 Pull down, disassemble, and inspect the PTZ assembly. 3 Inspect, test, and replace as necessary heater assemblies located inside PTZ units. 4 Clean, lubricate, repair, and weatherproof PTZ assembly. 5 Assemble the complete camera and remount. (2) During the PMI, the entire CCFV system can be turned off with 727th personnel concurrence. This action allows the Contractor free access to the entire CCFV system. (3) The Contractor is expected to contract service from a local vendor (if needed) to provide high reach capability to facilitate removal and reinstallation of CCFV equipment. This maintenance schedule is to be carried out for the areas stated below, and will include tools, gases or access equipment that may be required: EXTERNAL Check camera housings 1 to 6 for security, damage and condition of pressure gaskets. Replace if necessary. Check operations of cameras housing heaters 1 to 6. Rectify if necessary Clean cameras housing 1 to 6. Clean camera lense 1 to 6. Dismantle, clean out and re-grease/lubricate 1 to 6 pan and tilt units. Checks operation. Rectify if necessary. Purge and re-pressurize external camera housing 1 to 6 with dry nitrogen. Check all remotely controlled functions of cameras 1 to 6 i.e. pan, tilt, zoom, and focus etc. Rectify if necessary. Check cameras 1 to 6 receiver/driver for correct operation. Rectify if necessary. Check cameras 3 to 6 fiber optic transceivers for correct operation. Rectify if necessary. Check 6 Hoffman boxes for security damage and water leaks. Rectify if necessary. Check security and surge protection of coax, data lines and fiber optics cables. Rectify if necessary. Check integrity and protection of all CCFV cabling between terminal and connection points. Rectify if necessary. Check security, continuity, and cleanliness of all coax and fibers optic cable connections. Rectify if necessary. INTERNAL Check cameras 7 and 8 for security, damage, operation and condition. Rectify if necessary. Clean camera domes. Clean camera lenses. Check and adjust lens focus. Rectify if necessary. Check, clean and adjust 14 color monitors. Check operation of 8 fibre optic receiver. Rectify if necessary. Check operation of 1 fibre optic receiver. Rectify if necessary. Check operation of 2 mutiplexers. Rectify if necessary. Check operation of 1 video printer. Rectify if necessary. Check operation of 4 keyboards. Rectify if necessary. Check operations of 1 video panel. Rectify if necessary. Check operation of 1 signal distribution unit. Rectify if necessary. Check operation if 1 allegiant switch unit. Rectify if necessary. Check operation of 2 vista digital recorders. Rectify if necessary. EQUIPMENT LOCATION BUILDING 599, AMCC (OUTSIDE) Camera assembly No 1. Corner mounted outside. Camera (high-resolution) TC356A EZ2. Lens W/400mm. Pan/Tilt Unit TC6680PT-24 Pressurized housing Receiver/Driver TC8566/50 Camera assembly No.2 Corner mounted outside. Camera (high-resolution) TC356A EZ2. Lens Pan/Tilt Unit TC6680PT-24 Pressurized housing. Receiver/Driver TC8566/50 BUILDING 599 MAINTENANCE (INSIDE) Monitor Nos. 5 to 8 LTC2017/50 Keyboard Transceiver LTC8557/50 Keyboard TC8550 Monitor No. 13 LTC2017/50 2 Cameras LTC0330 2 Lenses TC9704 2 Domes TC9341 BUILDING 599 EQUIPMENT ROOM (INSIDE) 2 Racks R3-DC-115 2 Transceiver VR1502 WDM Transceiver VR6010 DR/DT WDM R-3 Video Panel LTC8808 Signal Distribution Unit TC8568 Monitor LTC2017/50 Allegiant Switch LTC8801/50 Multiplexer LTC2652 2 Quad Units LTC2272 Transceiver VT6010 DR/DT WDM R-3 3 Keyboard Transceiver LTC8557/50 Keyboard TC8550 BUILDING 599 ATOC (INSIDE) Monitor Nos.1 to 4 LTC2017/50 Video Printer UP-960 Vista digital video recorder Keyboard Transceiver LTC8557/50 Keyboard TC8550 BUILDING 639 (OUTSIDE) Camera assembly No.3 Pole mounted outside. Camera (high resolution) TC356A EZ2. Lens W/400mm. Pan/Tilt Unit TC6680PT-24 Pressurized housing Receiver/Driver TC8566/50 Fiber Optic Transceiver VT1502WDM. BUILDING 797 (OUTSIDE) Camera assembly No 4 Pole mounted outside. Camera (high resolution) TC356A EZ2 Lens. 2X extender. Pan/Tilt Unit TC6680PT-24. Pressurized housing Receiver/Driver TC8566/50. Fiber Optic Transceiver VT1502WDM BUILDING 1313 WATER TOWER (OUTSIDE) Camera assembly No.5 Pole mounted outside. Camera (high-resolution) TC356A EZ2. Lens. 2X extender. Pan/Tilt Unit TC6680PT-24 Pressurized housing. Receiver/Driver TC8566/50 Fiber Optic Transceiver VT1502WDM. BUILDING 550 (OUTSIDE) Camera assembly No.8 Corner mounted outside. Camera (high-resolution) TC356A EZ2. Lens. Pan/Tilt Unit TC6680PT-24 Pressurized housing. Receiver/Driver TC8566/50 Fiber Optic Transceiver VT1502WDM BUILDING 802 (INSIDE) 1 DC-230-R3 Transceiver VT-5030 DR/DT WDM-R3 2 VR-4730 WDM-R3 2 VR-1500 WDM-R3 BUILDING 591 COMMAND POST (INSIDE) 1 DC-230-R3 Transceiver VR-5030 DR/DT WDM R-3 1 VT-6010 DR/DT WDM R-3 Keyboard Transceiver LTC8557/50 Keyboard TC8550 Monitors Nos. 9 to 12 PM2001X Time lapse Video Recorder LTC3990/50 2 monitors in office BUILDING 773 (INSIDE) Fiber Optic Patch Lead. Passenger Terminal CCTV/COTAG Equipment BUILDING 598 On Call Repair. The Contract will remove and replace the faulty equipment item with a like item. The bad item will be turned over to the contractor for repair. All expenses will be paid ADHOC and approval must be attained from the CCFV POC and the GPC card approval authority prior to installation of new part. Annual Preventative Maintenance Inspection for CCTV/COTAG system (BLDG 598) (1) To minimize outages and maximize the service life of the equipment, the Contractor will annually perform a PMI. The PMI can be accomplished in conjunction with an on-call repair and shall consists of the following: (a) CCTV System. 1 Inspect, test, clean, and service 2 X Dedicated Micro?s (DM) sprite digital recorders, cabling. 2 Inspect all monitors to ensure clarity, eliminate blooming, minimize RF interference and reduce the risk of burn-in by bright lights by repositioning stationary (?staring?) cameras. 3 Clean all fiber optic connections at transceiver location and all intermediate patch panels with alcohol and reconnect. Only required if the end to end fiber optic testing indicates there is a problem. 4 Perform an end-to-end power test of each camera location and record the results. 5 Inspect all power cables, fuses, circuit breakers, and lightning protection devices at each camera location. 6 Inspect the camera mounts at each location, repair, or replace as needed. 7 Perform a complete system check-out upon completion of the PMI. (b) Camera Assemblies. 1 Disassemble, visually inspect for cracks and corrosion, clean and repair all cameras and housing assemblies. 2 Clean all contacts and connectors on and inside the camera housings. 3 Test and repair interior heaters. 4 Replace desiccant packages within the camera housings. 5 Replace humidity detectors with camera housings. 6 Reassemble and weather proof camera housings. (2) During the PMI, the entire CCTV system can be turned off with 727th personnel concurrence. This action allows the Contractor free access to the entire CCFV system. This maintenance schedule is to be carried out for the areas stated below, and will include tools, gases or access equipment that may be required: EXTERNAL Check camera housings for security, damage. Replace if necessary. Clean cameras housings. Clean camera lenses. Dismantle, clean out and re-grease/ lubricate pan and tilt units. Check operation and rectify if necessary. Check security and surge protection of coax, data lines and fiber optics cables. Rectify if necessary. Check integrity and protection of all CCTV cabling between terminal and connection points. Rectify if necessary. Check security, continuity, and cleanliness of all coax and fibers optic cable connections. Rectify if necessary. INTERNAL Check cameras for security, damage, operation and condition. Rectify if necessary. Clean camera domes. Clean camera lenses. Check and adjust lens focus. Rectify if necessary. Check, clean and adjust 2 monitors. Check operation of fibre optic transmitter. Rectify if necessary. Check operation of 1 keyboard. Rectify if necessary. Check operation of signal distribution unit, rectify if necessary. Check operation of all 21 COTAG video heads. Check operation of 3 COTAG Controller units. Check 2 digital sprite recorders, rectify if necessary. 2 Dedicated Micros (DM) Digital Sprite recorders 21 COTAG Reading Heads Dispatch Door (1) Baggage Build up Door (2) Lost and Found Door (2) Immigrations Doors (2) Special Category Lounge Door (2) SATO Corridor Door (2) Lift Corridor Door (2) Arrivals Hall Door (2) Meet and Greet Area Door (2) Customer Lounge Door (2) Departures Lounge Door (2) 3 COTAG Controller Units Baggage Build up Area (1) COMM Room Corridor (1) Family Room Corridor (1) 19 Dome (unless stated)CCTV Cameras Main Lobby PSC Counter 1 PSC Counter 2 Check-In Scales Meet and Greet Hall ATM Machine Area Arrivals Hall Family Room SPOE Customer Lounge Departures Lounge Stairwell Baggage Build up area Fire Escape Main Entryway (Outside) Bus Stop (Outside ? Not dome camera) Balcony 1 (Outside ? Not dome camera) Balcony 2 (Outside ? Not dome camera) SATO overiew camera CARGO WAREHOUSE CCTV Equipment BUILDING 599 On Call Repair. The Contract will remove and replace the faulty equipment item with a like item. The bad item will be turned over to the contractor for repair. All expenses will be paid ADHOC and approval must be attained from the CCFV POC and the IMPAC card approval authority prior to installation of new part. Annual Preventative Maintenance Inspection for CCTV system (BLDG 599) (1) To minimize outages and maximize the service life of the equipment, the Contractor will annually perform a PMI. The PMI can be accomplished in conjunction with an on-call repair and shall consists of the following: (a) CCTV System. 1 Inspect, test, clean, and service the head-end video equipment, and cabling. 2 Inspect all monitors to ensure clarity, eliminate blooming, minimize RF interference and reduce the risk of burn-in by bright lights by repositioning stationary (?staring?) cameras. 3 Inspect, test, clean, and lubricate all analog video cassette recorders. 4 Perform an end-to-end power test of each camera location and record the results. 5 Inspect all power cables, fuses, circuit breakers, and lightning protection devices at each camera location. 6 Inspect the camera mounts at each location, repair, or replace as needed. 7 Perform a complete system check-out upon completion of the PMI. (b) Camera Assemblies. 1 Disassemble, visually inspect for cracks and corrosion, clean and repair all cameras and housing assemblies. 2 Clean all contacts and connectors on and inside the camera housings. 3 Test and repair interior heaters. 4 Replace desiccant packages within the camera housings. 5 Reassemble and weather proof camera housings. (c) Pan/Tilt Assemblies 1 Inspection of receiver/drivers, multiconductor and coaxial cable assemblies, all plug and connectors for signs of corrosion, wear, and tear and/or sun damage. 2 Pull down, disassemble, and inspect the PTZ assembly. 3 Inspect, test, and replace as necessary heater assemblies located inside PTZ units. 4 Clean, lubricate, repair, and weatherproof PTZ assembly. 5 Assemble the complete camera and remount. (2) During the PMI, the entire CCTV system can be turned off with 727th personnel concurrence. This action allows the Contractor free access to the entire CCTV system. (3) The Contractor is expected to contract service from a local vendor (if needed) to provide high reach capability to facilitate removal and reinstallation of CCTV equipment. This maintenance schedule is to be carried out for the areas stated below, and will include tools, gases or access equipment that may be required: EXTERNAL Check camera housings for security, damage and condition of pressure gaskets. Replace if necessary. Clean cameras housings. Clean camera lenses. Dismantle, clean out and re-grease/lubricate pan and tilt units. Checks operation. Rectify if necessary. Check all remotely controlled functions of cameras pan, tilt, zoom, and focus etc. Rectify if necessary. Check cameras receiver/driver for correct operation. Rectify if necessary. Check security and surge protection of coax, data lines. Rectify if necessary. Check integrity and protection of all CCTV cabling between terminal and connection points. Rectify if necessary. Check security, continuity, and cleanliness of all coax cable connections. Rectify if necessary. INTERNAL Check cameras for security, damage, operation and condition. Rectify if necessary. Clean camera lenses. Check and adjust lens focus. Rectify if necessary. Check, clean and adjust 2 monitors. Check operation of 1 mutiplexer. Rectify if necessary. Check operation of 1 keyboard. Rectify if necessary. Check all remotely controlled functions of cameras pan, tilt, zoom, and focus etc. Rectify if necessary. 14 CCTV Cameras Flightline Door Hallway Break area Door Main Entrance Warehouse N/W corner Warehouse Northside Warehouse Door 13 Warehouse Hazardous Cargo Area Warehouse N/E TMO Warehouse S/E corner Inbound Gate (Outside) Flightline Parking (Outside) Main/Flightline Gate (Outside) Flightline Gate (Outside) Side Entrance Door (Outside) CARGO TERMINAL BDG 599 COTAG & Door entry Equipment On call repair (as outlined in section a) Annual inspection, test and service of COTAG and Videophone door entry systems COTAG door entry system for BDG 599 Command and Control area (ATOC/AMCC/MACC). System includes PC belonging to 727AMS, all hardware including controller unit, COTAG door entry units, video phone door cameras and phones. All wiring, fixings and software PASSENGER TERMINAL BDG 598 COTAG On Call repair (as outlined in section a) Annual inspection, test an service of COTAG entry system COTAG door entry system for BDG 598. System includes PC belonging to 727AMS, controller unit, COTAG door entry units throughout the entire facility, wiring, fixings and software. PASSENGER TERMINAL BDG 598 DED card printer On call repair (as outlined in section a) Annual inspection, test and service of DED card printer Peripheral printer attached to PC belonging to 727AMS. System located in the main office behind passenger services counter BDG 598. FAR provision 52.212-1, Instructions to Offerors - Commercial items, applies to this acquisition. Offerors shall provide a firm fixed-price offer. FAR 13.106-2, Evaluation of quotations or offerors The Government will award a contract resulting from this solicitation to the responsible offer whose offer conforming to the solicitation will provide the best value to the government. The government reserves the right to make award to other than the low bidder. Successful contractor must meet all the responsibility requirements of Subpart 9.1 of the Federal Acquisition Regulation (FAR). A written notice of award or acceptance of offer, mailed or otherwise furnished to the successful offeror, shall result in a binding contract without further action by either party. The following clauses also apply to this acquisition: 52.232-18 Availability of Funds, 5352.242-9000 Contractor Access to Air Force Installations, 52.212-4 Contract Terms and Conditions Commercial Items, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, 252.204-7004 Required Central Contractor Registration, 252.232-7003 Electronic Submission of Payment Requests (Jan 2004), USAFE 5352.225-9100, Submission of offers in other than United States Currency. The full text of these clauses and provisions may be viewed at the following web site: http://farsite.hill.af.mil. All proposals should be clearly marked with the bidders name and reference number. NOTICE: REFERENCE DFARS CLAUSE 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION. AS OF 31 MAY 1998, ALL CONTRACTORS WISHING TO DO BUSINESS WITH THE DEPARTMENT OF DEFENSE ARE REQUIRED TO BE REGISTERED IN THE CENTRAL CONTRACTOR REGISTRY. IT IS THE OFFERORS RESPONSIBILITY TO REGISTER AND/OR CONFIRM THT ALL INFORMATION IN THE REGISTRY IS ACCURATE AND COMPLETE.
- Place of Performance
- Address: 727 AMSS/TRP BLDG 598 RAF MILDENHALL SUFFOLK, ,
- Zip Code: IP28
- Country: UK
- Zip Code: IP28
- Record
- SN00896310-W 20050917/050915212444 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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