SOLICITATION NOTICE
J -- Gym Fitness Equipment Maintenance
- Notice Date
- 9/19/2005
- Notice Type
- Solicitation Notice
- NAICS
- 811490
— Other Personal and Household Goods Repair and Maintenance
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Randolph AFB - 12th Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525
- ZIP Code
- 78150-4525
- Solicitation Number
- F3P3E95068A100
- Response Due
- 9/26/2005
- Archive Date
- 10/11/2005
- Small Business Set-Aside
- Total Small Business
- Description
- COMBINED SYNOPSIS: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being accepted and a written solicitation will not be issued. Solicitation Number F3P3E95068A100 is issued as a request for quotation. This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 01-14. The SIC Code is 7699, size standard is $6.0 Million and the NAICS code is 811490. The contract is for the purchase of preventive and emergency maintenance/ repair of Fitness Equipment at the gym located in Randolph AFB, TX in accordance with the attached Statement Of Work. The period of performance shall be six months from date of award. Award of Firm Fixed Price Contract is anticipated by 1 Oct 05. Full text of the following clauses and/or provisions can be viewed through Internet access at the AF FAR Site, http://farsite.hill.af.mil. FAR 52.212-1, Instructions to Offerors-Commercial; FAR 52.212-2, Evaluation ? Commercial Items, are applicable to this acquisition. Specific evaluation criteria for this provision are as follows: (1) conformance to the Statement of Work (Technical Proposal), (2) past performance and (3) price. Factor one (1) has a greater weight than factor two (2). Factor two (2) has a greater weight than factor three (3). Offers submitted shall address the following: conformance to the SOW/technical proposal specifications, past performance, and price. Offerors must also include a completed copy of the Offeror Representations and Certifications ?Commercial Items (FAR 52.212-3), which can be obtained at http://www.arnet.gov/far. The following contract clauses are applicable to this requirement. FAR 52.212-4 Contract Terms and Conditions-Commercial Items. Paragraph ( c ) of this clause is tailored as follows: ( c ) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties, with the exception of administration changes such as paying office, appropriation data, etc., which may be changed unilaterally by the Government. Reference FAR 52.212-4, Paragraph (n) is hereby tailored as follows: (n) Title. Unless specified elsewhere in this contract, title to items furnished by this contract shall pass to the government upon acceptance, regardless of when or where the Government takes physical possession. Title for commercially-available-off-the-shelf (COTS) Software is exempt from this paragraph. FAR 52.212-5, Contract Terms and Conditions ? Commercial Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items with these additional FAR clauses marked: 52.219-4, Notice of Price evaluation Preference for Hub Zone Small Business Concerns. 52.219-8, Utilization of Small Business Concerns. 52.219-14, Limitations on Subcontracting. 52.222-19, Child Labor-Cooperation with Authorities and Remedies. 52.222-21, Prohibition of Segregated facilities. 52.222-26, Equal Opportunity (E.O. 11246); 52.222-35, Equal Opportunity for Special Disabled Veterans, Vietnam Era, and other eligible Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and other eligible Veterans (38 U.S.C.4212); 52.225-13, Restrictions on Certain Foreign Purchases. 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332, Required Central Contractor Registration; 52.222-48, Exception from Application of Service Contract Act Provisions for Contracts for Maintenance, Calibration, and/or Repair of Certain Information Technology, Scientific and Medical and/or Office and Business Equipment ? Contractor Certification. 52.252-2, Clauses Incorporated by Reference (Feb 1998). In addition, DFARS 252.204-7004, Required Central Contractor Registration. DFARS 252-212-7001, Contract Terms and Conditions required to implement statues or Executive Orders applicable to Defense Acquisition of Commercial Items. DFARS 252.225-7002, Qualifying Country Sources as Subcontractors. Interested parties capable of providing the above must submit written proposal to include discount terms, site locations, past performance information, tax identification number, cage code, and firm evidence of their ability to perform. All responses that meet the criteria contained herein will be considered. ?Or equals? will not be accepted. Award will be made using Simplified Acquisition Procedures, therefore, the evaluation procedures at FAR 13.106-2 will be used. All responsible sources may submit an offer, which, if timely, will be considered by this agency. Offers are due at 12 Contracting Squadron not later then 12:00 P.M., Central Standard Time, DATE 26 Sep 05 and should reference the solicitation, F3P3E95068A100, listed above. Offerors must include with their proposal a completed copy of the following provisions: FAR 52.212-3, Offerors Representations and Certifications-Commercial Items. DFARS 252.225-7020, Trade Agreements Certificate; DFARS 252.212-7000, Offeror Representations and Certifications ? Commercial Items; FAR 52.219-1, Small Business Program Representation; and FAR 52.219-1 Alternate I, Small Business program Representation. Effective 1 Jun 98, contractors must be registered in the Central Contractor Registration (CCR) prior to receiving any award. Offeror must provide CAGE code and ensure that they are registered in the Central Contractor registration (CCR). You can register by calling 1-888-227-2423 or via the Internet at http://www.ccr.gov. Past performance information shall include a list of three (3) of the most recent and relevant past and present contracts performed for Federal agencies and commercial customers within the last three years. Furnish the following information for each contract: (1) Company/division name, (2) Product/service, (3) Contracting Agency, (4) Contract Number, (5) Contract Dollar Value, (6) Period of Performance, (7) Name, address, Fax number, and telephone number of the Contracting Officer, (8) Comments regarding any known performance deemed not acceptable by a customer. Past performance information and proposals shall be forwarded to the attention of : Rodolfo Diaz, Contract Specialist, Phone 210-652-5171, Fax 210-652-7486, via Email Rodolfo.Diaz@randolph.af.mil------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ STATEMENT OF WORK:.................. 1. Description of Work: Preventive and Equipment Maintenance 1.1. The contractor will perform the following services on the Fitness Center Equipment. The contractor shall provide all personnel, equipment, tools (this includes special manufacturer?s tools), materials, supervision, and other items necessary to inspect and repair equipment as defined in this Statement of Work (SOW) at Randolph Air Force Base, Texas. 1.2. The contractor will submit, and state clearly, all repairs and parts estimates in writing to the Fitness Center Director or appointed representative (APR) prior to performing repairs and ordering equipment. The Fitness Center Director or appointed representative will approve all repairs and parts orders, in writing, prior to beginning work. All replacement parts required for maintaining equipment will be ordered within 48 hours after service call, provided the contractor received approval by the FCD or appointed representative. 2. Personnel 2.1. Contract Manager: The contractor will provide a contact manager who shall be responsible for the performance of the work. The names of an alternate(s) shall be provided to the Fitness Center Director or appointed representative in writing and shall act for the manager in the absence of the contractor. 2.2.The government is authorized to restrict the employment under this contract of any contractor employee, or respective contractor employee who is identified as a potential threat to the health, safety, and security, general wellbeing, or operational mission of these facilities or its patrons. 2.3. The contractor will provide current certifications stating that Service Technicians are qualified to service and maintain the newest Fitness equipment on the floor at the beginning of the contract year. The contractor is responsible to provide to the FCD or APR documentation of participation in Continuing Education workshop for Fitness Equipment repair for his/her Service Technician. At least one workshop must be completed within a contract year. 3. Quality control The contractor will ensure that all work performed under this SOW meets the Quality Standards outlined in the 2005/2006 SOW. 4. Hours of Operation 4.1. The contractor shall conduct maintenance and repairs between 5:00 AM and 11:00 PM Monday through Friday, excluding all federal holidays. The Fitness and Sports Director or an appointed representative must approve work performed before the Hours of 8:30 AM and after 5 PM in advance. The contractor will upon arrival sign in and sign out before leaving the facility. A fitness center staff member will initial to verify the entry and exit. In addition the Contractor will provide a written overview on all the work accomplished, and request for parts within 24 hours. 4.2. The contractor will coordinate all preventative monthly and quarterly Maintenance inspections with the Fitness Center Director or appointed representative at least 15 calendar days in advance. Monthly service will be conducted within the first five days of each month. 5. Government Furnished Supplies and Service The Fitness Center Director will appoint Fitness Center staff members authorized to sign all service reports (statement or ticket clearly explaining the work performed), thus verifying the work is completed and acknowledging satisfaction of services performed. 6. Contractor Furnished Parts and Materials 6.1. The contractor will provide FCD or APR a price list of prices required, for equipment repair (within 48 hours), prior to servicing. Once replacement parts are approved by the Fitness Center Director or appointed representative, the contractor shall provide all parts on a reimbursable basis, unless the parts are available in the activity?s supply. All replacement parts will be new factory warranty. Any rebuilt parts must be approved by the FCD or APR and must be purchased from the manufacturer. Parts under warranty will order and returned to the manufacturer by the Fitness Center staff. The Contractor will ensure parts under warranty are signed over to FCD or APR within 24 hours. The Government, Fitness Center Director or appointed representative reserves the right at any time to provide contractor with government purchased replacement parts. 6.2. The contractor will provide documentation of the origin of parts provided and an invoice to the Fitness Center Director or appointed representative of all maintenance parts purchased within 24 hours to be reimbursed by the government. 7. Specific Tasks 7. The contractor will provide scheduled preventive maintenance inspections (PMI?s) IAW manufacturer?s specifications. The contractor will respond to un- scheduled Emergency service calls within 48 hours. Emergency calls are paid per call. 7.1 PMI?s are the care and servicing of equipment for the purpose of retaining it in a serviceable condition IAW manufacturer?s maintenance specification literature. Inspection consists of ensuring proper, noiseless, clean, and safe operation, detection and correction of incipient failures thus helping prevent or reduce equipment downtime. The PMI?s should be accomplished within the prescribed time frame recommended by the manufacturer. The written status report for PMI?s will clearly describe all work completed on each piece of equipment and state procedures and future work if necessary. The report will be submitted to the FCD or APR 48 hours after the PMI is completed. In addition, the contractor will perform quarterly, bi-annually or annually preventive maintenance IAW manufacturer recommended procedures for the specific piece of equipment. Monthly PMI?s will not be neglected because of above mentioned maintenance requirements. This includes, but is not limited to actions pertaining to periodic technical inspections lubrications, adjustments, calibration, interior cleaning, and replacement of worn or deteriorated parts and repair/replacement of torn or worn upholstered pads, handgrips and slip protection. 7.2.1. Corrosion control-minor repair will be accomplished inside the fitness centers. Task will consist of removing rust and repainting minor affected areas on equipment (i.e. base of bikes, treadmills, cross trainers, stair steppers, weight benches, etc). Paint must be approved by Fitness Center Director or appointed representative. 7.2.2. The contractor will dispose of all unserviceable parts with the permission of the Fitness Center Director or appointed representative immediately after they have been replaced. Instructions for replacement of warranty parts see paragraph 6.1.. 7.3. An equipment maintenance logbook accessible to the contractor and the Fitness Center Organization must be provided by the contractor IAW Government requirements. The logbook must be automated and accessible at any time. The Web based operation must be established and maintained at all times. All work performed on each piece of equipment must be documented by the contractor. Each piece of equipment is to have it?s own history/data sheet that will be provided and updated by the contractor. Any work performed by the Fitness Center staff will also be documented. In addition the log will show information such as mileage, or other means of showing usage by month on each cardio machine. The log book will also show ordering and status of parts and broken equipment. A hard copy of each equipment dated the first of each month must be provided for inspection purposes to the Fitness Center Director or appointed representative. 7.4. The contractor?s service technician will complete and meet Manufacturer?s specifications on all repairs in a timely manner with the exception of delays due to replacement parts delivery. 7.5. The contractor?s service technician will prepare clear and dated emergency service call documentation (scheduled or unscheduled) providing information on the work performed and recommendations. Contractor will obtain a signature from the appointed, authorized Fitness Center Staff verifying that the service was completed to their satisfaction. 8. Points of Contact The Fitness Center Director or appointed representative can be reached at (210) 652- 2955/5316, Senior leadership, Flight Chief 652-3012. 9. Reliability 9.1. Uptime is defined as the time equipment is performing according to manufacturer?s specifications. Downtime is defined as the time where equipment is not operational due to breakdown, ongoing corrective maintenance or failure to perform according to manufacturer?s specifications. Downtime should not exceed 72 Hours. 10. Equipment 10.1. The contractor will provide service following Manufacturers specification for the equipment in p. 10.3. 10.2. To perform monthly maintenance PMI?s, the FCD or APR is required to provide an Equipment service manual to the contractor for individual equipment (same equipment one manual). The contractor and FCD or APR is required to read, date and sign that he/she fully understands the preventive maintenance manuals requirement for each machine on the floor. A copy of each manual and signatures will be filed by the FCD with a copy of the contract. 10.3. The monthly PMI?s and other scheduled preventive maintenance and Emergency calls will include but are not limited to approximately a hundred cardio machines s.a. treadmills, cross trainers, specialty equipment, upright and recumbent bikes and group cycling bikes. At least four circuits of selecterized weight machines, plate loaded and free weight equipment. In addition to approx. hundred attached TV screens and programmable audio boxes. Manufacturer/Nomenclature .........................Quantity - Cycling Bike, Life Fitness/ Lemond ................ EA 16 - Recumbent Bike, Life Fitness ...................... EA 11 - Recumbent Bike, 95 RI Life Fitness ................ EA 06 - Upright Bike Life Cycle 9500 HR, Life Fitness ..... EA 05 - Upright Bike 95 CI, Life Fitness .................. EA 06 - Upright Bike Life Cycle 9500, Life Fitness ........ EA 02 - Airdyne bike, Schwinn (white) ..................... EA 01 - Cross Trainer, 9500 HR, Life Fitness ............. EA 02 - Elliptical Edge, Star Trac ........................ EA 02 - EFX 556, Precor ................................... EA 10 - Cross Trainer, Life Fitness ....................... EA 03 - Cross Trainer, CT9500 ............................. EA 12 - Treadmill, flex deck 9700 HR, Life Fitness ........ EA 06 - Treadmill, flex deck 9700 TI, Life Fitness ........ EA 12 - ISC Track 9500 (stepper) Life Fitness ............. EA 03 - Free climber 4600CL, Stairmaster .................. EA 02 - CL-108LXP Versa Climber ........................... EA 03 - Concept II Indoor Rower ........................... EA 02 - Stretcher, Precor ................................. EA 03 - Misc equipment +/- ................................ EA 05 - PSV -1 Monitor .................................... EA 45 - Life circuit selecterized machines (weight stack) . EA 11 - Paramount selecterized machines (weight stack) .... EA 17 -
- Place of Performance
- Address: Randolph AFB, Texas
- Zip Code: 78150
- Country: USA
- Zip Code: 78150
- Record
- SN00898406-W 20050921/050919211851 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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