MODIFICATION
65--65 -- Lancets, Finger Stick, Safety
- Notice Date
- 9/20/2005
- Notice Type
- Modification
- Contracting Office
- Attn: Department of Veterans Affairs National Acquisition Center, (049A1), P.O. Box 76, Building No. 37, Hines, Illinois 60141
- ZIP Code
- 60141
- Solicitation Number
- 797-NC-05-0022
- Response Due
- 10/20/2005
- Archive Date
- 11/19/2005
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number RFP-797-NC-05-0022 is issued as a Request for Proposal (RFP) for Lancets, Finger Stick, Safety using cascading procedures for service-disabled veteran-owned small businesses, small business then unrestricted competition to be carried out in the order listed below. METHOD OF AWARD: In recognizing the VA's commitment to the small service disabled veteran owned and small business community, the solicitation will be cascaded as described below to ensure they are given every opportunity to participate under this procurement. (A) SERVICE DISABLED VETERAN OWNED PARTICIPATION: Award of the solicitation will be made on a competitive basis to the low priced, technically acceptable responsible service disabled veteran owned small business concerns in accordance with the solicitation requirements, provided that a minimum of two (2) competitive offers are received and offers are otherwise determined responsive and responsible and eligible to receive an award. If a minimum of two eligible, responsive and responsible service disabled veteran owned businesses technically acceptable offers are not received, and/or if the offers are found otherwise ineligible for award, the solicitation will be awarded under paragraph B. (B) SMALL BUSINESS PARTICIPATION: Award of the solicitation will be made on a competitive basis to low priced, technically acceptable responsible small business concerns in accordance with the solicitation requirements, provided that a minimum of two (2) competitive offers are received and offers are otherwise determined responsive and responsible and eligible to receive an award. If a minimum of two eligible, responsive and responsible small businesses technically acceptable offers are not received, and/or if the offers are found otherwise ineligible for award, the solicitation, will be awarded under paragraph C (C)FULL AND OPEN COMPETITION: If the requirements of Paragraphs A and B cannot be met for the solicitation, award will be made on a competitive basis to the lowest priced, technically responsible business concern in accordance with the solicitation requirements, provided their offer is determined to be responsive, responsible and eligible to receive an award. FOR SET ASIDES: If the offeror is not a manufacturer, the offeror must submit in the offer, a signed agreement showing an uninterrupted source of supply for the full contract period including the option years. This agreement must be between the offeror and the manufacturer of the product. Since this is a small business set aside, the manufacturer must be a small business that manufacturers the products in the United States. ALL PROPOSALS MUST REACH THIS OFFICE NLT OCTOBER 20, 2005, 3:30 P.M. CENTRAL TIME, and must respond to the information herein. Offerors shall submit their signed offers (on company stationary) to: Department of Veterans Affairs National Acquisition Center (049A1N3MS) P.O. Box 76-Bldg. 37/1st Avenue, 1 Block North of 22nd Hines, IL 60141 ATTN: Loretta Hendrix, Contract Specialist The contract awarded from this solicitation shall be a single award, firm fixed price indefinite-delivery, requirements contract. This contract is also defined as "delivery order contract" since individual VA facilities will issue a delivery order for their specific requirements when ordering against the contract. Individual delivery orders shall contain specific information such as item description, quantity required, and unit pricing as established by the contract, contract number, delivery order number, delivery information, accounting and appropriate data and any special packing, shipping and other pertinent information. All delivery orders shall be within the terms, conditions and scope of the contract. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-05, Effective July 27, 2005. It is the contractor's responsibility to be familiar with applicable clauses and provisions. The North American Industry Classification System code is 339113 with a small business size standard of 500 personnel. Offeror shall propose a price (each) for each line item for the Base Contract Period (which will be for one year, beginning with the date of award) and (4) option years. The solicitation includes the following line items (in accordance with the specifications stated in the solicitation): LANCETS, FINGER STICK, SAFETY. SPECIFICATIONS 1. Single Use. 2. Disposable 3. Sterile Tip 4. Retractable Needle Tip 5. Needle Locks to Prevent Re-use. 6. Single Unit Construction 7. Penetration Depths 1.0 to 3.0. 8. Easy to Use. 9. Easy to dispose of (in Disposal Container, Biohazard) 10. Instruction For Use Must Be Included. 11. Fully Shielded Blades 12. Sharp Blade Point Intended Use: Single use for finger puncture in preparation for capillary blood glucose measurement. Exclusion: Lancets that are to be inserted into a device before use are excluded from this procurement. ITEM # EST ANNUAL QTY LANCETS, FINGER STICK, SAFETY 8,350,650 01- Base Year: 8,350,650 EA $____________Total $__________________ 02-Option Year 1: 8,350,650 EA $____________Total $__________________ 03-Option Year 2: 8,350,650 EA $____________Total $__________________ 04-Option Year 3: 8,350,650 EA $____________Total $__________________ 05-Option Year 4: 8,350,650 EA $____________Total $__________________ Grand Total (Including Options) $____________Total $__________________ (NOTE: IF SPACE FOR PRICES IS INSUFFICIENT, SUBMIT ON A SEPARATE SHEET) Offeror shall propose a unit of issue price per each box. Offerors must submit a price for the base year and all option periods to receive consideration of their offer. Deliveries under the resulting contract will be made directly to any medical center within the 50 states, D.C., and Puerto Rico, upon issuance of a delivery order. Deliveries to medical centers shall be a FOB Destination. Deliveries direct to medical centers shall be in accordance with the following time frames: Regular delivery shall be made within ten (10) days after receipt of a delivery order, expedited delivery within 3 days, and emergency delivery within 24 hours. The Government agrees to pay the difference between normal and expedited freight for expedited and emergency delivery. Any additional delivery requirements shall be specified on the individual delivery order. Acceptance will take place at the delivery point. POINTS OF CONTACT INFORMATION: If you have any questions regarding this Request for Proposal (RFP), contact Loretta Hendrix (708) 786-4933, or Loretta.Hendrix@med.va.gov The contractor must be registered in the Central Contractor Registration (CCR) database, http://www.ccr.gov 52.252-2 Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following addresses: FAR clauses, http://farsite.hill.af.mil/vffara.htm VAAR clauses, http://www1.va.gov/oamm/vaar/index.htm The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items (Jan 2005), (acceptance time is tailored from 30 days to 120) applies to this acquisition and the following clauses and provisions are applicable to this acquisition and are incorporated by reference as an addenda to this clause 52.233-2 Service of Protest, (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Loretta Hendrix, VANAC (049A1N3MS), P.O. Box 76, Hines, IL 60141. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. 852.233.70 Protest Content, 852,233-71 Alternate Protest Procedures, 52.214-34 Submission of Offers in the English Language and 52.214-35 Submission of Offers in U.S. Currency. Offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. 52.212-2 Evaluation-Commercial Items (JAN 1999) EVALUATION OF PROPOSALS AND METHOD OF AWARD Failure of the product literature or product samples to show that the offered items conform to the required specifications will require rejection of the offer. VA requires strict compliance with these specifications and will not consider any deviation to be immaterial or minor, nor will VA discuss any failure to meet a specification, nor will any revision to the product submitted be allowed. (a) The Government will award a maximum of one contract resulting from this (i) solicitation to the responsible offeror with an acceptable past performance history whose offer conforms to all technical specifications and is evaluated as the lowest price. The following shall be used to evaluate offers: The Government is evaluating this procurement using the lowest price technically acceptable source selection process as outlined in FAR Part 15.101-2. The following shall be used to evaluate offers: (i) Technical Acceptability of the item offered upon review of product literature, and physical inspection of the items to determine that the offered items meet the specifications shown in this solicitation (Shown below the schedule of supplies); Offeror's samples will be either acceptable or unacceptable. (ii) Price Evaluation. Only one award will be made. Offers will be evaluated for award purposes by adding the total price (i.e. price multiplied by the estimated quantity) for the base year contract period to the total price for all option years. (iii) Past Performance - The Government may use information from its own files, database sources available for government use, public internet sources, references provided by the offerors listed in the proposal, or any other source the Government deems appropriate. The Government will determine whether the offeror has, or possesses the capability to consistently demonstrate adherence to the government's requirements of the contract, and/or a referenced contract's terms and condition, and shown a commitment to customer service (e.g. quality of products provided, business related performance of referenced contract accuracy and timely responses to reports, and customer's contract related questions or concerns, and any other business, or performance related matters that the Government deems appropriate.) Past performance can also include performance and industry reputation of an offeror's business affiliate(s) that are directly involved in the performance of the awarded contract. Statement(s) of experience and training provided by all public agencies, educating and assisting Small Business Concerns will be considered past performance. List a minimum of 10 references of your largest accounts and accounts similar in nature of the requirements of this solicitation. Reference list will include names, agency, contact information, contract number, product associated and dollar amount/quantities delivered. (b) Options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s) (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer (acceptance time of offer: 120 days (tailored), unless offeror notes otherwise), shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt unless a written notice of withdrawal is received before award. Offers from distributors/dealers (i.e. non-manufacturers) that do not submit a letter of commitment, or other evidence of uninterrupted sources of supply to satisfy Government's requirement may be rejected. The letter must be from the manufacturer on company letterhead. If award is made on initial offers, the Government reserves the right not to technically review all offerors' samples, but rather may only review items to determine whether they meet VA's specifications. Therefore, offerors should provide their best prices with their initial offer. Offerors responding to this requirement must include a completed copy of the provision at FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Mar 2005) (Annual certifications and representations may be completed on http://orca.bpn.gov/). Clauses and provisions may be accessed via the internet, http://farsite.hill.af.mil or http://www.arnet.far.gov . The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2003) applies to this acquisition and the following clauses are applicable to this acquisition and are incorporated by reference as addenda to this clause: 52.216-18 Ordering (October 1995), any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through the end of the contract. 52.216-21 Requirements (Oct 1995); provided that the Contractor shall not be required to make any deliveries under this contract after 30 days of contract's expiration date. 52.217-9 Option to Extend the Term of the Contract (Mar 2000), The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any option under this clause, shall not exceed five (5) years. 52.232-17 Interest (June 1996) 52.247-34 F.O.B. Destination (Nov 1991) 852.270-4 Commercial Advertising (Nov 1984) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items (Jul 2005), applies to this acquisition and the addition FAR clauses cited in this clause are applicable to this acquisition as follows: 52.203-6 (Alt. 1) Restrictions on Subcontractor Sales to the Government. 52.219-8 Utilization of Small Business Concerns. 52.219-6 Notice of Total Small Business Set Aside *52.219-27 Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. 52.222-3 Convict Labor. 52.222-19 Child Labor-Cooperation with Authorities and Remedies. 52.222-21 Prohibition of Segregated Facilities. 52.222-26 Equal Opportunity. 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. 52.222-36 Affirmative Action for Workers with Disabilities. 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees. 52.225-1 Buy American Act-Supplies. 52.225-13 Restrictions on Certain Foreign Purchases. 52.232-34 Payment by Electronic Funds Transfer-Other than Central Contractor Registration. 52.232-36 Payment by Third Party. *THIS CLAUSEONLY APPLICABLE TO SDVOSB SET ASIDES **THIS CLAUSEONLY APPLICABLE TO SMALL BUSINESS SET ASIDES CONTRACTOR'S REPORT OF SALES The Contractor shall provide a quarterly report of sales totaled by medical center by line item, no later than 60 calendar days after the end of each calendar quarter ending March, June, September and December. Reports shall be sent electronically to the contracting officer at (Loretta.Hendrix@med.va.gov). In order to track compliance, VA requires the contractor to submit the quarterly report of sales in the attached prescribed format. At time of award, VA will provide the contractor with an electronic copy of the template that shall be used for all quarterly report of sales. The contractor agrees by submitting a quotation that he shall adhere to this requirement. In addition to direct sales with VA facilities, the Contractor shall also include in the quarterly sales report any sales made under VA's Medical/Surgical Prime Vendor Program. Prime Vendors may charge you a fee for keeping track of the sales on your contracted products. Product samples shall be submitted and returned at no expense to the Government, except for the successful offerors product samples will not be returned and will become the property of the Government. Unsuccessful offerors are expected to arrange to have their product samples returned within one week of notification by the Contracting Officer that the samples are no longer needed. Samples that have not been returned within 30 days of this notification will become the property of the Government. Lancets, Finger Stick, Safety samples must be delivered at the dock. Send samples to: Department of Veterans Affairs, Centralized Acquisition Analysis Division (049A5S), ATTN: Carl Hunter, Building 37, First Avenue - One Block North of Cermak Road (22nd Street), Hines, IL 60141, Dock #14. Samples will only be accepted between the hours of 7:00 a.m. to 2:00 p.m., Central Standard Time (CST), Monday through Friday only. Samples must be delivered on or before the due date for proposals. For additional information regarding contract issues, please contact Loretta Hendrix (708) 786-4933 or Ronald Jenkins (708)786-4929. For questions regarding the delivery of Lancet samples only, contact Carl Hunter (708) 786-7783. Proposals must meet all instructions put forth in this combined synopsis/solicitation. Award will be made to a single source. Reference the solicitation number in the Proposal. PLEASE PROVIDE TWO (2) BOXES OF EACH PENETRATION DEPTH OF LANCETS TO MEET THE SPECIFICATIONS. Six (6) sets of literature and documentation for the products submitted. A minimum of two (2) of these sets of literature and documentation must be cross-referenced to show where compliance with each of the product specifications is referenced. If there is no reference to a given product specification in the literature, the offeror must submit documentation showing that the spec is met and how it is met. This should be submitted on the letterhead of the offeror with signature, title, e-mail address and phone number of the preparer. See Numbered Note 29
- Place of Performance
- Address: Veterans Affairs, National Acquisition Center
- Zip Code: 60141
- Country: United States
- Zip Code: 60141
- Record
- SN00899317-W 20050922/050920211848 (fbodaily.com)
- Source
-
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