SOLICITATION NOTICE
X -- GSA Annual Child Care Conference
- Notice Date
- 9/28/2005
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Center for Management Support and Administrative Services (PH), General Services Administation P.O. Box 821635, North Richland Hills, TX, 76182-1635
- ZIP Code
- 76182-1635
- Solicitation Number
- GS-00P-05-CYM-0006
- Response Due
- 10/12/2005
- Archive Date
- 10/27/2005
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration intends to block single occupancy sleeping rooms, procure meeting space and meals for their 17th Annual Child Care Conference. DATES : Weeks of July 10th, July 17th, July 24th, Or July 31st (not in order of date preference ? we will consider ANY of these dates). Preferably Tuesday-Thursday for main conference space but will consider Wed-Friday MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Monday-Friday Staff Office for 10ppl Conference style plus room for perimeter tables. Tuesday 8am-5pm Registration Area for 4 staff 9am-12noon Coordinator?s Meeting for 25 ppl u-shape 9am-12noon SSA Meeting for 50 ppl classroom 12noon-2pm Opening Luncheon for 350-400ppl with 12x24 stage & 2 screens 2pm-4pm Breakout rooms (6) each for 50-150ppl classroom style 4pm ? 5pm Regional Meetings (8 ) each 50-75 ppl classroom style 5:30- 7pm Opening Reception and Awards Program for 350-400ppl in rounds of 10 (may re-use luncheon room. Wednesday 7:30 am - 5 pm Registration 7:30 ? 8:30 am Continental Breakfast for 350-400 ppl rounds of 10 8 am-5 pm Display area (foyer) for10-15 tabletop exhibits (8 ft) 8am-5pm General Session for 400ppl theatre style (exact times not known at this date) 8 am-5pm Breakout rooms (6 each) 50-150 ppl 12:00 - 2:00 pm Luncheon for 350-400 ppl rounds. Thursday 7:30am-12noon Registration 7:30 ? 8:30 am Continental Breakfast for 350-400 ppl rounds of 10 8 am-12noon Display area (foyer) for10-15 tabletop exhibits (8 ft) 8am-12noon General Session for 400ppl theatre style (exact times not known at this date) 8 am-12noon Breakout rooms (6 each) 50-150 ppl 12:00 - 2:00 pm Luncheon for 350-400 ppl rounds. Prefer meeting space on one-two floors only. Registration area should be located within close proximity to General Session/Luncheon Room. Breakout locations should be easily accessible to registration/GS/luncheon room, but most importantly they should be located together. Mid morning and afternoon breaks will be provided daily for events held at hotel, time not established. Provide catering menu price list for reception, breakfasts, lunches, and refreshment breaks. Indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. Downtown Chicago only. 2. Accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within or less than Government per diem allowance (rate for this time period is $127/night). 4. Hotel located in safe, well-lighted area. 5. Rate must be offered three (3) days pre and post the proposed conference dates. LODGING REQUIREMENTS: Saturday 25 rooms Sunday 25 rooms Monday 150 rooms Tuesday 325 rooms Wednesday 325 rooms Thursday 100 rooms Friday 25 rooms Saturday 25 rooms. 1. Cutoff date 3 weeks prior to arrival. 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. 3. No additional charge for double occupancy or children 4. Hotel to agree to a DO NOT WALK policy for all attendees. MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and laptop computer. 4. Break out rooms shall include adequate space to accommodate a screen, LCD projector and laptop computer. 5. Equipment to be provided by either the Government and/or an A/V company that may or may not be the hotel on-site A/V company (to be procured separately). 6. Registration table set up outside general session room to accommodate 4 people in L shape with office and/or storage space located nearby. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. PROCUREMENT HISTORY: 2005 ? Seattle - Westin 2004 ? Boston ? Seaport Boston 2003 ? Denver ? Adams Mark 2002 ? Philadelphia ? Marriott 2001 - Las Vegas ? Bally?s 2000 ? New York ? Marriott Marquis 1999 ? San Diego - Marriott Marina CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Appropriate size/location of General Session/meals space. Layout and location of Breakout Rooms. Lodging Rate - $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Room - $_______________/room/day Reception Room - $______________ Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE by 5pm, Wednesday, October 12th, local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. The contract shall require that tax exempt forms be accepted, if applicable. TO SUBMIT OFFER, YOU MUST FILL OUT REPRESENTATIONS & CERTIFICATIONS. IF YOU NEED THIS FORM, EMAIL lisa.daniels@gsa.gov FOR A COPY.
- Place of Performance
- Address: Downtown Chicago, Illinois
- Record
- SN00905929-W 20050930/050928212206 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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