Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 09, 2005 FBO #1413
SOLICITATION NOTICE

R -- Package assembly and mass mailing of letters

Notice Date

10/7/2005
 

Notice Type

Solicitation Notice
 

NAICS

561110 — Office Administrative Services
 

Contracting Office

Department of Health and Human Services, Indian Health Service, Acquisitions Management Branch, 12300 Twinbrook Parkway, Rockville, MD, 20852
 

ZIP Code

20852
 

Solicitation Number

236-06-Q-0001
 

Response Due

10/21/2005
 

Archive Date

11/30/2005
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, a written quote is being requested and a written solicitation will not be issued. This Request for Quatation (RFQ) Number 236-06-Q-0001 from the Indian Health Service in Rockville, Md. is for a Simplified Acquisition is for the purchase of packageing services and mass mailing of letters from the Rockville, Md. area to locations around the United States.Request for Quotation 236-06-Q-0001. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. This is a 100% Small Business Set-Aside. IHS Scholarship package assembly and mass mailing project scope of work. PURPOSE: The Indian Health Service is requesting quotes for the mass mailing service which includes the assembly of scholarship material, stuffing packet envelopes, labeling, mailing and tracking service. The mass mailing service is necessary to ensure that IHS Scholarship applications reach Indian students and schools for FY 2006 timely. The successful contractor?s mailing service shall be completed after receipt of all package material. Propsoals are due by COB, Oct. 21, 2005 (5:00 PM local time) SCOPE OF WORK: The mass mailing service will include the assembly/collation, stuffing, sealing, labeling, mailing (individual & bulk mailing) and mail tracking service of approximately 30,000 Scholarship application packets which weighs approximately 8.5 oz. Offers submitted shall include all cost i.e., labor, supplies, transportation, etc. necessary to perform the mass mailing service: 1. Assemble/Collating ? Scholarship packets will require assemble/collating of the following material into a 12? envelope package: a. Area Office Scholarship Coordinator?s cover letter - (a letter from each of 13 Area Coordinators) b. IHS HQE Scholarship Coordinator?s cover letter c. Application Instruction Book ? 8 ?? x 11? with thickness of 1/8?. d. Application for Participation ? (Purple bubble booklet) ? 4 pages (8 back to back) e. Return envelopes shall be blank, size 9 1/2? x 12? and folded 2. Labeling envelopes a. IHS will provide an Excel address document identifying the names and addresses of individual and organizations to receiving individual or bulk mailing packets. b. The Excel address document will also identify which individual/organizational recipient will require First or Fourth class mailing. c. The Excel sheet will identify number of bundles packets required. d. The contractor shall ensure that all address labels correctly reflect the address provided in the Excel address document. 3. Tracking system ? The contractor shall provide a tracking system to document mailing dates, addresses, delivery date, receipt information and utilize in verifying if returned packets were due to contractor address typing error or IHS incorrect addresses error. REPORTING REQUIREMENTS: The contractor shall provide the following reports: DESCRIBE REPORT TITLE, CONTENTS OF REPORT AND FORMAT. The report should include the following categories Number of individual packets mailed Number of Organizational packets mailed Number of packets mailed to Area Coordinators Number of undelivered scholarship packets Number of undelivered scholarship packets due to labeling error verified through tracking system Firms ahving the ability to provide the services listed above shall provide clear and comprehensive information supporting its claim, inclusive of references listing contact person(s) and phone number(s),technical information, and pricing. Any questions or inquiries must be submittes electronically in writing to either Larry Pope or Yolanda Reyan at fax no. (301)443-1329 or email:lpope@hqe.ihs/gov & yreyna@hqe.ihs.gov. Must reference RFQ number. The award will be made upon the basis of the best value to the government. The work will commence approximately Nov.11, 2005
 

Place of Performance

Address: Rockville, Md.

Zip Code: 20852

Country: US
 

Record

SN00912742-W 20051009/051007212747 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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