MODIFICATION
Q--Q -- Portable MRI Services
- Notice Date
- 10/12/2005
- Notice Type
- Modification
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, Contracting Officer, (90C), 830 Chalkstone Avenue, Providence, Rhode Island 02908-4799
- ZIP Code
- 02908-4799
- Solicitation Number
- 00241-06-00768
- Response Due
- 10/24/2005
- Archive Date
- 11/23/2005
- Small Business Set-Aside
- N/A
- Description
- This is a solicitation for the contractor to provide Portable Magnetic Resonance Imaging (MRI) services at various VISN1 facilities. Some of the facilities require construction of a pad to support the MRI Equipment. Central Contractor Registration at http://www.ccr.gov is a mandatory requirement to be completed by all offerors. There is also an option to include canopies at some of the locations. Offerors are required to comply with all terms, conditions, and evaluation factors (completion of additional requiremnents at the end of the solicitaion regarding financial capabilities and references)in preparation of proposals. STATEMENT OF WORK SCOPE Vendors are requested to submit proposal for mobile MRI services at 5 VA Facilities located in VISN 1. These facilities are the VA Centers in Providence, Rhode Island; West Haven, Connecticut; White River Junction, Vermont; Togus, Maine; and Manchester, New Hampshire. Proposal will be for a daily rate 8am-5pm. Proposals will be turnkey projects that include development of MRI pads at each facility. (Refer to Preparation of Site Section below) Service will be provided Monday-Friday between the hours of 8am-5pm on the following days, excluding Federal Holidays. Additional days of service may be added in the future, as workload necessitates, if the vendor has availability of a similar or better system. VA Providence Monday and Tuesday VA Connecticut Wednesday, Thursday and Friday VA Togus Monday and Tuesday VA White River Junction Wednesday and Friday VA Manchester, NH Thursday Vendor will be responsible for transporting the MRI Systems to/from each location. Vendor is responsible for maintenance of the system. Vendor will supply technical staff certified by the ARRT and will supply documentation of current ARRT and CPR certification to the VA prior to start of the contract. Vendor will assure that certification of staff assigned to the VA will be maintained at all times during the contract. Vendor will provide monthly workload volume reports to each facility as well as to the COTR and a copy to the Chief, Diagnostic Imaging Svc at each facility. Vendor will provide (1) CD per patient to each site in addition to sending images to the PAC's systems or printers at each facility. Modality Engineer will establish network and printer connectivity at each site in coordination with local IT Staff. Preparation of Site Vendors will be required to perform site visits with each of the 5 facilities and meet with MR Prep teams from each site. Prep teams, at a minimum, should include representatives from Imaging Service, Facilities and IRM Departments. Based on site selection and facility specific needs (ie network drops), the vendor will prepare a quotation and construction of a suitable pad for the mobile MR unit. The site will be prepared to meets the Recommended Specifications for an AK MRI coach (see attached). All site development and preparation costs will be included in the proposal. Development and installation of all utilities to the van will be included in the proposal. Proposals will include 2 telephone lines (one for phone; one for fax) and network jacks as indicated by each facility representative and inflatable air bag between the building and the van. Vendor will include as an option heated canopied entrances from the Building to the van. Equipment: Vendor will provide a state of the art 1.5T that includes the following software or software with the same capabilities as software listed below which is part of the standard configuration for a Siemens 1.5T Avanto System: * Syngo based software * 1D/2D PACE * ADC Mapping * Neuro Suite * Angio Suite * Cardiac Suite * Body Suite * Onco Suite * Ortho Suite * 50CM max FOV * EPI * Time to peak maps for perfusion analysis * 3D isotropic resolution * T1 3D MPARGE/3D Flash * T2 Dark fluid 3D TSE, * 2D and 3D MEDIC * 3D Myelo * 3D HASTE * 3d True FISP * CE MRA * CareBolus * D2D and 3D TOF * 2D/3D Phase Contrast * MIP * Non-contrast MRA * Turbo FLASH * Phoenix * iPAT * Segmented IR Diffusion * Single Shot EPI * Diffusion * MTC * TONE * GMR * Inline diffusion * Dicom Worklist * DICOM SCU and SCP Compliance Coils: * Head matrix * Neck matrix * Spine matrix * CP Flex Large * CP Flex Small * Flex Coil interface * Body matrix * Shoulder array * CP Extremity * Small extremity coil for hand/wrists/elbow System should also include: Contrast Injector Minimum of 425 lb load table limit Gradient noise level of 99db or below without reducing performance Ability to plug in multiple coils which can be used simultaneously. Equipment will be capable of sending images to a minimum of 3 destinations (printer, Pac's, Hospital RIS System, etc) CD Burner on van Monitoring equipment, pulse oximeter, portable oxygen Viewing/Reading Requirements: In additional to provision of (1) CD containing patient studies requirements at each site for viewing are as follows and should be included in the vendors proposal: VA CT - Connection to Network only VA Providence - Connection to network only VA WRJ - Connection to network and networked printer VA Manchester - Connection to network and networked printer VA Togus - Connection to network and networked printer Responsibility of VA Facilities: * Maintenance of the site which meets the requirements for the system. * Provision of utilities including electricity, telephone service and network.. * Provision of a radiologist to oversee procedures, to review studies for appropriateness according to ACR Requirements. * VA Staff to respond medical emergencies. * VA will be responsible for scheduling of patients to maximize patient throughput and will provide clerical support for scheduling, patient registration and other administrative responsibilities related to the MRI Schedule. * Provision of medical staff when required for procedures (RN assistance, anesthesiologists, etc) * Transportation of patients to/from their medical ward or escort of patients from the waiting area to the MRI van * Provision of medical supplies necessary to perform the procedure such as gadolinium, injector kits, laundry, and other necessary medical supplies necessary to complete the procedure. * Provision of film media (film, CD's, MOD's) specific to each site's needs * Provision of standard protocols for MR technical staff and availability of radiologist to confer with regarding non-standard protocols. * VA physicians will obtain any written consent that may be required in accordance with VA regulations. RECORDS AND CONFIDENTIALITY Records created by the Contractor in the course of treating VA patients under this agreement are the property of the VA and shall not be accessed, released, transferred or destroyed except in accordance with applicable federal laws and regulations. Whenever possible records and reports will be made available in digital form. The treatment and administrative records created by, or provided to, the Contractor under this agreement are covered by the VA system of records entitled "Patient Medical records- VA (24VA136). In responding to VA Patient requests that copies of their patient records be released to a third party, the Contractor shall refer the VA patient/family to the Release of Information Act (ROI), located within the VA Business office for response. TORT CLAIMS The Federal Tort Claims Act does not cover the Contractor and/or its employees. When the group or its employees has been identified as a provider in a tort claim, the Group or Group Employee is responsible for notifying their own legal counsel and/or insurance carrier. Any subsequent settlement or judgment arising from a group or Group employee's act or omission under this agreement is the responsibility of the Group, Group employee and/or insurance carrier unless such act or omission was at the direction of the VA clinical staff member or other VA employee. STATEMENT OF NON-EXCLUSIVITY The requirements set forth in this agreement shall be considered non-exclusive in nature as they relate to the VA's ability to also utilize other Contractors for the provision of services stated herein. This shall not however reduce or modify any other obligation established herein or mitigate either party's responsibility to comply with any and all Federal, State and or Local law regulating the provision of health care services in State of Nevada and/or other applicable accreditation standards. DELIVERY The completed exams will be uploaded to the VA SNHS PACS network for professional interpretation by VA staff and/or contract Radiologists. When requested by designated individual, films of examinations will be given to Imaging Service within one (1) hour of completion of examination. QUALITY CONTROL All studies shall conform to VA protocol established by VA Radiologists prior to any examination being performed. Studies will be performed according to VA SNHS protocols. VA estimates 14-16 MRI exam to be completed daily by Contractor. INVOICES As full and complete compensation for all services provided by the Contractor to VA patients under this agreement, the VA agrees to make payment on a timely basis for services rendered, upon receipt of properly prepared invoices submitted by the Contractor as outlined. VA agrees to pay the rates specified by this agreement and any rate otherwise agreed upon through modification of this agreement. Rates are inclusive of all mediations, medical supplies, technical fees, facility fees, and interpretative charges for the term of this agreement. Payment shall be made by electronic transfer of funds. All payments will be made monthly in arrears, after receipt of a properly executed invoice. Contractor shall submit an itemized monthly statement. All invoices shall contain the following information: a. Contract Number b. Obligation Number c. Veteran's name and last 4 digit of social security number d. Type of service provided (by line item as shown in the schedule of supplies/services) e. Quantity of each line item f. Cost per type of service provided g. Date service provided Invoices shall be mailed to: Financial Service Center P.O. Box 149971 Austin, Texas 78714 Payment from the VA for services provided under this agreement shall be considered payment in full. The Contractor, unless specifically authorized by the VA, shall not pursue any further collection activities from any other source. The Contractor shall not bill other third party insurance sources (including Medicare) for services rendered to VA patient under this contract. TECHNICAL QUESTIONS Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing; Verbal questions will not be addressed. All responses to questions, which may affect offers, will be incorporated into a written amendment to the solicitation. Note: the Government is not obligated to request any additional information from an offeror who does not provide sufficiently detailed information so that an accurate evaluation can be made of the proposal. All quantities listed are estimates only for price evaluation purposes.
- Place of Performance
- Address: Various
- Zip Code: Various
- Country: United States
- Zip Code: Various
- Record
- SN00914468-W 20051014/051012212114 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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