MOD | 99 | Provision of Audio/Visual Equipment & Services

FBO DAILY ISSUE OF OCTOBER 16, 2005 FBO #1420
MODIFICATION

99 -- Provision of Audio/Visual Equipment & Services

Notice Date: 10/14/2005
Notice Type: Modification
NAICS: 334310 — Audio and Video Equipment Manufacturing
Contracting Office: Department of the Air Force, Air Combat Command, 55 CONS, 101 Washington Sq Bldg 40, Offutt AFB, NE, 68113-2107
ZIP Code: 68113-2107
Solicitation Number: Reference-Number-F3HTG15279A100
Response Due: 10/18/2005
Archive Date: 11/1/2005
Point of Contact: Eric Sullivan, Contract Specialist, Phone 402 294-9605, Fax 402 294-7280,
E-Mail Address: eric.sullivan@offutt.af.mil
Small Business Set-Aside: Total Small Business
Description: *This is an amendment to the combined synopsis/solicitation. The POC information for the Holland Performing Arts Center was incorrect. Please see below for the corrections.* (Original) Solicitation Issue Date: 13 OCTOBER 2005 Due Date: 18 OCTOBER 2005 From: 55th Contracting Squadron 101 Washington Square Omaha, NE 68113 Attn: 2Lt Eric Sullivan Note: This is a total small business set-aside; numbered note #1 applies This is a COMBINED SYNOPSIS/SOLICITATION (NOT A PURCHASE ORDER) Please review the Statment of Work listed below and respond to this combined Synopsis/Solictation by returning one (1) copy to the 55th Contracting Squadron by E-mail: eric.sullivan@offutt.af.mil or to our FAX No: 402-294-7280. The Statement of work is available in MS Word format. Call 402-294-9605 or email eric.sullivan@offutt.af.mil to request a copy. Quote Must Remain Valid for 90 Days Please direct questions to Eric Sullivan at the email address listed above or by phone(402-294-9605) *Award is subject to the availability of funds* STATEMENT OF WORK FOR PO# F3HTG15279A100 Heartland of America Band Lighting/Video requirements for: 26-27Oct05 Holland Performing Arts Center 1. Description of Services Vendor must be an established video/lighting provider and will coordinate audio/video requirements with Heartland of America Band Production NCOIC. 1.1 Vendor shall provide: QTY Description 5 12" x 12" x 10' UT Truss 1 Grand MA Lighting Console (For Catalyst) 1 Grand MA NSP Back Up 10 Studio Spots 575 CMY 3 CM-1 Ton Chain Hoist 1 Rigging Package 1 4ot Feeder Package 1 Multi Package 1 Control Snake Package 3 HES Catalyst 1 Master Electrician (2 Days) 1 Catalyst Programmer (2 Days) 1 Lighting Programmer (2Days) 1 Systems Tech (2 Days) 1 Trucking 1 WYSIWYG (Pre Programming-15 hrs) 1 Catalyst Pre Production-6hrs 1.2 Vendor shall provide own transportation and movement of required personnel/equipment. 1.3 Vendor shall be available for production assistance and system coordination at preliminary production meetings with the Heartland of America Band (times TBD). 1.4 Vendor will coordinate with Holland Center POC to evaluate provided lighting system and implement contracted lighting package into provided lighting system. Holland Performing Arts Center POC: Edward Hurd, Director of Operations Phone: (402) 345-0202 ext.8411 Fax: (402) 345-0222 E-Mail: ehurd@omahaperformingarts.org 1.5 Vendor shall provide all professional and trained personnel and equipment necessary for setup, strike and run of equipment. 1.6 Vendor shall provide trained professionals for WYSIWYG pre-programming and Catalyst Pre Production. 1.7 The vendor will adhere to the following itinerary, subject to change by the Heartland of America Band: 26Oct05 0800 Production Team and video/lighting vendor report to Holland Performing Arts Center 0830 Video/lighting load-in 1030 Vendor will have lighting equipment flown/positioned 1130 Vendor will have Catalyst/video presentation gear in place and functioning NOTE: Vendor will have adequate personnel on hand all day for changes in lighting design and troubleshooting 27Oct05 0830 Report to Holland Center 0930 Tech-dress reh with lighting/video/audio/production 1330 Full dress rehearsal with concert band 1500 Finalize tech video/lighting 1930 Performance 2200 Strike and load-out 1.8 All lighting/video production shall be accomplished in accordance with the best commercial practices. 1.9 Vendor shall be responsible for making all meal, travel and lodging arrangements and shall be responsible for all associated expenses. 1.10 Vendor will provide any needed gels and gobos for all lighting fixtures. 2. Acceptable Equipment List for Lighting and Video: See HOA Band lighting requirements 27Oct05-Holland Center or above listing. 2.1 Substitutions to the above equipment list shall be presented for approval to the Air Force Band Production Manager via a detailed list. A list of equipment required is provided in “HOA Band lighting requirements 27Oct05-Holland Center”. 3. Minimum Qualifications of Personnel. The contractor shall meet the minimum qualifications as identified below: 3.1 Only qualified personnel specially trained for professional lighting systems, the Grand MA lighting console, Catalyst systems and multiple stream video may be used for this production. 52.212-1 -- Instructions to Offerors -- Commercial Items. As prescribed in 12.301(b)(1), insert the following provision: Instructions to Offerors -- Commercial Items (Jan 2005) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show -- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) “Remit to” address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(j) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and— (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications Section Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925) Facsimile (202 619-8978). (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) The DoD Index of Specifications and Standards (DoDISS) and documents listed in it may be obtained from the-- Department of Defense Single Stock Point (DoDSSP) Building 4, Section D 700 Robbins Avenue Philadelphia, PA 19111-5094 Telephone (215) 697-2667/2179 Facsmilie (215) 697-1462. (i) Automatic distribution may be obtained on a subscription basis. (ii) Order forms, pricing information, and customer support information may be obtained— (A) By telephone at (215) 697_2667/2179; or (B) Through the DoDSSP Internet site at http://dodssp.daps.mil. (6) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication or maintenance. (j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $25,000, and offers of $25,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same parent concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://www.dnb.com. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. (k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (1) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of Provision) 52.212-2 -- Evaluation -- Commercial Items. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) *Note: this procurement is subject to the availability of funds* FAR 52.232-18 -- Availability of Funds. Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to consider and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. The ombudsman may not serve as an advocate for any party. (b) Before consulting with an ombudsman, concerned parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen: Colonel David Glowacki, ACC Ombudsman 130 Douglas Street, Suite 210, Langley AFB VA 23665-2791, phone: (757) 764-5371 fax: (757) 764-4400 email: david.glowacki@langley.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (14-OCT-2005); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
Web Link: Link to FedBizOpps document.
(http://www.fbo.gov/spg/USAF/ACC/55CONS/Reference-Number-F3HTG15279A100/listing.html)
Place of Performance: Address: Holland Performing Arts Center 1200 Douglas St. Omaha, NE; Zip Code: 68102; Country: USA
Record: SN00916342-F 20051016/051014213843 (fbodaily.com)
Source: FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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99 -- Provision of Audio/Visual Equipment & Services