MODIFICATION
R -- DFAS ASL Sign Language Interpreter Services
- Notice Date
- 10/24/2005
- Notice Type
- Modification
- NAICS
- 541930
— Translation and Interpretation Services
- Contracting Office
- Other Defense Agencies, Defense Finance and Accounting Service, Contract Services Directorate, Columbus, 3990 East Broad Street Bldg #21, Room 2B218, Columbus, OH, 43218
- ZIP Code
- 43218
- Solicitation Number
- HQ0423-05-R-0004
- Response Due
- 11/15/2005
- Archive Date
- 11/30/2005
- Small Business Set-Aside
- Total Small Business
- Description
- Title of Requirement: HQ0423-05-R-0004 Amendment 04 for Interpreting Services Issue Date: October 24, 2005 Issued by: Point of Contact: Teresa Knotts DFAS Contract Services Directorate 3990 E. Broad Street Bldg. 21, Room 2B218 Columbus, OH 43213-1152 Telephone Number: (614) 693-1974 Facsimile Number: (614) 693-5674 Email Address: teresa.knotts@dfas.mil The purpose of this amendment is to update the Statement of Work, update the Evaluation Criteria, revise the CLIN structure of the RFP, and to change the response date. All questions should be in writing and can be sent to the issuing point of contact. Furnish quotes to this POC on or before the closing time/date of 12:00 p.m. EST on November 15, 2005. Facsimile and e-mail quotes are acceptable and preferred. Quotes are to be valid for a period of 60 days. You are strongly encouraged to contact the Government point of contact to ensure receipt of your proposal. 1. The revised Statement of Work for this requirement is as follows: Interpreting Services Statement of Work for Interpreting Services Indefinite Delivery Indefinite Quantity (IDIQ) 1. BACKGROUND It is the policy of the Defense Finance and Accounting Service (DFAS), a federal agency, to provide equal employment opportunities for its employees, former employees, as well as applicants for employment with DFAS. The DFAS agency wide Interpreter Services contract is from October 2005 through September 2010 (five years) for all DFAS sites where there are employees requiring the accommodation. Current sites are: Arlington, VA Cleveland, OH Columbus, OH Charleston, SC Denver, CO Indianapolis, IN Kansas City, MO Norfolk, VA Oakland, CA Pensacola, FL San Diego, CA Dayton, OH Limestone, ME Omaha, NE San Bernardino, CA Lexington, KY Lawton, OK Rome, NY Seaside, CA St. Louis, MO Rock Island, IL Orlando, FL San Antonio, TX Patuxent River, NJ All of the above locations except Cleveland, OH; Columbus, OH; Indianapolis, IN; Limestone, ME; and Rome, NY are in a BRAC situation so the needs of those that are being considered for BRAC are subject to change. II. PURPOSE DFAS?? policies and practices are in full compliance with the laws and regulations governing equal employment opportunity. Interpreting services are required on an as needed basis. Interpreting services will be provided for Deaf/Hard of Hearing employees located agency wide throughout DFAS. This contract is intended to provide interpreting services to DFAS locations when required. III. DESCRIPTION AND SCOPE OF WORK Requirements under the micro-purchase threshold (currently $2,500.00) shall be contracted by Government credit card (IMPAC card) holders using the terms and conditions (including prices) established in the contract to which this Statement of Work is incorporated. Upon notification of an interpreting requirement that will exceed the $2,500.00 IMPAC card limit, the EEO POC will contact the Contract Services Directorate (CSD) POC within time to meet the requirements and provide the following information: ?h Identify type of interpreters required (American Sign Language and/or Oral). ?h Dates of the event to include daily start and end times. ?h POC at department that requested interpreter (name, telephone number, location). ?h Forward copy of approved DD Form 1262. ?h Name(s) of Deaf/Hard of Hearing employee(s). ?h Type of interpreting event(s). ?h Length of time for the event(s). ?h Location of the interpreting event(s). The Contract Services Directorate (CSD) will then contact the contracted interpreting vendor within one business day. Upon receipt of the telephone request from the CSD POC, the interpreting vendor will respond within two business days concerning availability/acceptance of the assignment. Within 24 hours, the CSD contracting officer will then contact the EEO POC to advise that a task order has been executed. The EEO POC shall provide the following information to the vendor immediately upon notice of approval of the task order: ?h Directions to the site and instructions regarding restricted entry, if any. ?h Name and telephone number of the on-site POC. ?h Parking arrangements at the site. ?h Any other site-specific information. The Site POC or requestor is responsible for ensuring that interpreters are sign-in upon arrival, escorted to the event(s) where the service is needed, and ensuring the interpreter(s) is escorted to the check-out location, as necessary. The individual requesting the interpreting service must request interpreter(s) services as follows: ?h Seven business days in advance of any single event. ?h Fourteen days in advance for a large or long (more than 24 interpreting hours) work/training session. ?h Emergency requests will be handled based upon the availability of interpreting service(s). The EEO POC is responsible for payment of the following charges: ?h Additional charges if the Business Unit fails to request an interpreter(s) in sufficient time for processing request. ?h Cancellation fees if the EEO POC does not timely cancel an interpreting request. The interpreting agency is responsible for ensuring interpreters have complete and accurate job information prior to day of assignment. Interpreter(s) must arrive approximately 30 minutes before scheduled assignment to clear security, where required. The contract will not include a provision for reimbursement of an interpreter??s travel time. Billed time begins with security check in and concludes with the conclusion of the event. For multi day events, the second and subsequent days will be billed for the actual hours of the event. Time taken for meals shall not be billed. Other breaks are billable. Interpreter(s) must contact the identified on-site POC upon arrival for assistance with accessing the facility. Interpreter(s) must notify the on-site POC if an assignment is canceled or completed early. If this occurs, the on-site POC reserves the right to reassign the interpreter(s) to another assignment at the site. Interpreter assignment will end when the contracted time expires or when the on-site POC releases the interpreter(s). IV. INTERPRETER VENDOR RESPONSIBILITIES The interpreter(s) shall provide the following resources at no additional cost to the Government: ?h All equipment and related materials (if required), and ?h All office supplies, if required. The interpreter(s) shall bear responsibility for the cost of: ?h Administrative support services (if used), ?h Travel and subsistence costs incurred in the performance of the interpreting, in accordance with the following for special interpreting situations. V. TRAVEL While the contractor has discretion in assigning personnel, unless prior approval has been obtained from the COR, the principle of minimizing costs to the Government is controlling. No travel or per diem will be reimbursed for local travel. Government travel information can be accessed at the following websites: http://www.gsa.gov/Portal/home.jsp and http://www.govexec.com/travel. VI. QUALIFICATION The Americans with Disabilities Act requires the provision of qualified interpreters in a variety of settings. To satisfy this requirement, the interpreter must have the proven ability to effectively communicate. One way to demonstrate an interpreter??s proven ability is by initially obtaining and then maintaining professional interpreter certification. Certification is obtained by taking and passing an assessment of skills. The Registry of Interpreters for the Deaf (RID) offers the NAD-RID National Interpreters Certification and various RID certifications. To be considered nationally certified, an interpreter must complete and pass one of RID??s written and performance tests and participate in a maintenance program to maintain their certification. Proven ability may, on a case by case basis, also be demonstrated by a record of professional level interpreting service in a variety of settings over the period of at least one-year. Non-certified interpreters may be evaluated by the agency??s Interpreter Coordinator to determine level of ability and proficiency. Proficiency may also be evaluated based on the customer comments received from the dear and hard of hearing employee. VII. BILLING POLICY AND POC The EEO POC will act as the technical POC for the Government. He/She will initiate all requests and monitor all vendor performance. The EEO POC??s authority is limited to technical reviews and does not authorize him/her to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the contracting officer. The EEO POC for this contract is Lloyd Stout, (317) 510-7349. The alternate EEO POC is Mary Legree-Ford, (317) 510-2165. Invoices shall be submitted to the EEO POC in accordance with the rate/prices established in this contract. The EEO POC is responsible for certification of invoices and forwarding invoices for payment. Payment will be made in accordance with the Prompt Payment Act. VIII. PERIOD OF PERFORMANCE The period of performance shall be one base year plus four one-year option periods. In the event that an option year is exercised, the contractor will be responsible for updating all materials in conjunction with DFAS Subject Matter Experts (SME), working through the COR. IX. GOVERNMENT FACILITY ENTRANCE All contractor personnel or any representative of the contractor entering any government facility or government leased facility shall abide by all security regulations and be subject to security checks. Access to a DFAS site must be coordinated with the local point of contact to ensure that any site-specific requirements are met. Security and Privacy Act Requirements: All work-performed relative to the tasking identified in the SOW are unclassified or carry a Privacy Act Classification. System security shall be in accordance with DoD Directive 5200.28, Security Requirements for AIS. Security Investigation Requirements: No classified work will be required. However, the contractor will be working with sensitive information which is covered by the Privacy Act and which is category ADP/AIS II. Contractor must ensure sensitive (privacy act) information is properly safeguarded at the work site and not removed from the work site. Also, the contractor will be required to comply with the security requirements associated with access to the DFAS enterprise network. This requires individuals who perform duties at the ADP/AIS II category to have a favorable determination of requisite investigation IAW the specifications of the DoD Personnel Security Program as provided for in the DoD 5200.2-R. If declared, the contractor may be requested to undergo a higher level of investigation. The Government will not incur the investigation expenses caused by contractor employee turnover or replacement within a year??s time. The National Agency Check (NAC) includes the following: ?h Standard Form 85P - Questionnaire for Public Trust Positions ?h FD 258 - Finger Print Card All contractor personnel requiring access to the DFAS systems will complete a National Agency Check (NAC). The SF 85P will be completed using the Electronic Personnel Security Questionnaire (EPSQ). EPSQs are available for downloading on the Defense Security Service (DSS) Web Site at www.dss.mil\epsq. Completed EPSQs, to include a copy on a disk and a signed hard copy, will be provided to the Contract Officer??s Representative (COR) or Government Point of Contact (GPOC) elsewhere named in this award. All 85Ps must be accompanied with a copy of the contractor??s birth certificate for citizenship verification. Foreign Nationals must submit appropriate documentation from the Immigration and Naturalization Service (INS). Employment of non-US citizens requires a fully completed and favorably adjudicated background investigation prior to beginning DFAS work. The COR/GPOC will notify the contractor when contractor employees have been approved for access to the facility. The NACs should be completed before the contractor employee begins work. However, on an exception basis and if an emergency situation exists, a US citizen contractor employee may begin once the NAC has been reviewed, initiated, and there is no derogatory information and the COR/GPOC obtains contractor badges. Those US citizen contractors needed to begin work prior to receipt of a favorable NAC must have a waiver of pre-appointment investigative requirements approved by the proponent Business Line Executive, Client Executive, or Corporate Director. All contractor employees must receive a favorable NAC. Unfavorable NAC findings will require individual determinations by the cognizant DFAS security office prior to allowing contractor employee access to the facility. X. CONTRACTING OFFICER'S REPRESENTATIVE (COR): COR: Lloyd Stout Defense Finance and Accounting Service ATTN: EEO Office, Room 208S 8899 East 56th Street Indianapolis, Indiana 46249 Alternate COR: Mary Legree-Ford Defense Finance and Accounting Service ATTN: EEO Office, Room 217B-1 8899 East 56th Street Indianapolis, Indiana 46249 2. The Evaluation Criteria are Staffing Plan, Past Performance, and Price as follows: Staffing Plan: Offerors are allowed to submit up to a maximum of three pages of information on their staffing, not including resumes. All pages after the first three pages regardless of whether the first three pages are tittle pages, table of contents, etc., will not be evaluated. Offerors must include at least one resume for each of the DFAS sites but shall not submit more than three resumes for any site. These pages shall be properly identified at the top of each page as Staff Plan Information. Past Performance: Offerors are allowed to submit up to maximum of three pages of past performance information. Past performance information should reflect recent and relevant experience to the work being requested in the Statement of Work. All pages after the first three pages regardless of whether they are title pages, table of contents, etc., will not be evaluated. These pages shall be properly identified at the top of each page as Past Performance Information. Price: Offerors shall complete the pricing tables below. Prices must be submitted for every location in order to be considered for evaluation. The overall total will be used in the evaluation of offers (not by location). All quotes will be evaluated to determine that the offered price(s) reflect a technical understanding of the requirement and those considered unrealistic may be rejected. Options will be evaluated at time of award. The Government will evaluate offers for award purposes by adding the total price for all option to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Offerors are allowed to submit up to a maximum of one page of supporting information on their prices; however, this is not required. All pages after the first page regardless of whether they are title pages, table of contents, etc., will not be evaluated. These pages shall be properly identified at the top of each page as Pricing Support Information. *These are estimates only of the hours anticipated per year. Base Year ?V Date of Award through September 30, 2006 ASL Interpreter Services Location Estimated Quantity* Unit of Issue Unit Price Extended Price Arlington, VA 40 Hours Cleveland, OH 1,000 Hours Columbus, OH 1,000 Hours Charleston, SC 50 Hours Denver, CO 750 Hours Indianapolis, IN 1,000 Hours Kansas City, MO 100 Hours Norfolk, VA 200 Hours Oakland, CA 40 Hours Pensacola, FL 500 Hours San Diego, CA 300 Hours Dayton, OH 100 Hours Limestone, ME 40 Hours Omaha, NE 50 Hours San Bernardino, CA 250 Hours Lexington, KY 40 Hours Lawton, OK 75 Hours Rome, NY 300 Hours Seaside, CA 40 Hours St. Louis, MO 500 Hours Rock Island, IL 125 Hours Orlando, FL 40 Hours San Antonio, TX 250 Hours Patuxent River, NJ 40 Hours 1st Option Year - October 1, 2006 through September 30, 2007 ASL Interpreter Services Location Estimated Quantity* Unit of Issue Unit Price Extended Price Arlington, VA 40 Hours Cleveland, OH 1,000 Hours Columbus, OH 1,000 Hours Charleston, SC 50 Hours Denver, CO 750 Hours Indianapolis, IN 1,000 Hours Kansas City, MO 100 Hours Norfolk, VA 200 Hours Oakland, CA 40 Hours Pensacola, FL 500 Hours San Diego, CA 300 Hours Dayton, OH 100 Hours Limestone, ME 40 Hours Omaha, NE 50 Hours San Bernardino, CA 250 Hours Lexington, KY 40 Hours Lawton, OK 75 Hours Rome, NY 300 Hours Seaside, CA 40 Hours St. Louis, MO 500 Hours Rock Island, IL 125 Hours Orlando, FL 40 Hours San Antonio, TX 250 Hours Patuxent River, NJ 40 Hours 2nd Option Year - October 1, 2007 through September 30, 2008 ASL Interpreter Services Location Estimated Quantity* Unit of Issue Unit Price Extended Price Arlington, VA 40 Hours Cleveland, OH 1,000 Hours Columbus, OH 1,000 Hours Charleston, SC 50 Hours Denver, CO 750 Hours Indianapolis, IN 1,000 Hours Kansas City, MO 100 Hours Norfolk, VA 200 Hours Oakland, CA 40 Hours Pensacola, FL 500 Hours San Diego, CA 300 Hours Dayton, OH 100 Hours Limestone, ME 40 Hours Omaha, NE 50 Hours San Bernardino, CA 250 Hours Lexington, KY 40 Hours Lawton, OK 75 Hours Rome, NY 300 Hours Seaside, CA 40 Hours St. Louis, MO 500 Hours Rock Island, IL 125 Hours Orlando, FL 40 Hours San Antonio, TX 250 Hours Patuxent River, NJ 40 Hours 3rd Option Year - October 1, 2008 through September 30, 2009 ASL Interpreter Services Location Estimated Quantity* Unit of Issue Unit Price Extended Price Arlington, VA 40 Hours Cleveland, OH 1,000 Hours Columbus, OH 1,000 Hours Charleston, SC 50 Hours Denver, CO 750 Hours Indianapolis, IN 1,000 Hours Kansas City, MO 100 Hours Norfolk, VA 200 Hours Oakland, CA 40 Hours Pensacola, FL 500 Hours San Diego, CA 300 Hours Dayton, OH 100 Hours Limestone, ME 40 Hours Omaha, NE 50 Hours San Bernardino, CA 250 Hours Lexington, KY 40 Hours Lawton, OK 75 Hours Rome, NY 300 Hours Seaside, CA 40 Hours St. Louis, MO 500 Hours Rock Island, IL 125 Hours Orlando, FL 40 Hours San Antonio, TX 250 Hours Patuxent River, NJ 40 Hours 4th Option Year - October 1, 2009 through September 30, 2010 ASL Interpreter Services Location Estimated Quantity* Unit of Issue Unit Price Extended Price Arlington, VA 40 Hours Cleveland, OH 1,000 Hours Columbus, OH 1,000 Hours Charleston, SC 50 Hours Denver, CO 750 Hours Indianapolis, IN 1,000 Hours Kansas City, MO 100 Hours Norfolk, VA 200 Hours Oakland, CA 40 Hours Pensacola, FL 500 Hours San Diego, CA 300 Hours Dayton, OH 100 Hours Limestone, ME 40 Hours Omaha, NE 50 Hours San Bernardino, CA 250 Hours Lexington, KY 40 Hours Lawton, OK 75 Hours Rome, NY 300 Hours Seaside, CA 40 Hours St. Louis, MO 500 Hours Rock Island, IL 125 Hours Orlando, FL 40 Hours San Antonio, TX 250 Hours Patuxent River, NJ 40 Hours Ensure that you provide your cage code and company name when responding. Note that in order to do business with the Government, companies must be registered in the CCR (Central Contract Registration). You also must have an assigned Cage Code that can be obtained when you do your CCR registration. The web site is www.ccr.gov. Offeror Information: Cage Code: Company Name: Point of Contact: Telephone Number: Email Address: TIN (Taxpayer Identification Number):
- Place of Performance
- Address: DFAS continental United States locations as specified in the SOW.
- Record
- SN00920220-W 20051026/051024212130 (fbodaily.com)
- Source
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