Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 02, 2005 FBO #1437
MODIFICATION

R -- Test Administrator - Non-personal services in support of U.S. Air Force education program.

Notice Date

10/31/2005
 

Notice Type

Modification
 

NAICS

611691 — Exam Preparation and Tutoring
 

Contracting Office

Department of the Air Force, Air Mobility Command, 6th Contracting Squadron, 2606 Brown Pelican Ave., MacDill AFB, FL, 33621-5000
 

ZIP Code

33621-5000
 

Solicitation Number

FA4818-06-A-0004
 

Response Due

11/10/2005
 

Archive Date

11/25/2005
 

Point of Contact

Stevie Carmack, Contracting Specialist, Phone 813-828-7484, Fax 813-828-3667,
 

E-Mail Address

stevie.carmack@macdill.af.mil
 

Small Business Set-Aside

Total Small Business
 

Description

STATEMENT OF WORK Non-Personal Services Contract for Human Resource Services Test Administrator This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this procurement is FA4814-06-A-0004 and is a Request For Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2001-13. This procurement is set-aside 100% for small business and falls under North American Industry Classification System (NAICS) classification 611691 (size standard $6,000,000.00). The Government intends to issue a Blanket Purchase Agreement (BPA) for the following: 1. DESCRIPTION OF SERVICES: Non-personal services in support of U.S. Air Force voluntary off-duty education program to include the Defense Activity for Non-Traditional Education Support (DANTES), Professional Military Education (PME), and Career Development Course testing programs. 2. PERIOD OF PERFORMANCE: Contract start date is _15 November 2005_ through _30 September 2006_. The selected contractor/individual must have at least one year remaining at the current duty station to provide for continuity. 3. QUALIFICATIONS: Must have a baccalaureate degree from an accredited college recognized by the U.S. Department of Education. Excellent customer service and verbal communication skills are essential. Knowledge of/experience with standardized educational and military testing programs is highly desirable. Knowledge of/experience with AF terminology, office procedures, and education programs plus familiarity/facility with WINDOWS NT, Microsoft Word, PowerPoint, Excel and Access is highly desirable. Applicant must obtain a Dunn & Bradstreet number prior to registering as a government contractor (www.bpn.gov). Resumes and transcripts shall be submitted with bid packages to the base contracting office. 4. SPECIFIC TASKS: The Test Administrator is responsible for administering the following categories of tests to eligible military and civilian personnel and their dependents as authorized by DANTES, AFIADL, ACC and local regulations (NOTE: additional tests may be added as needed): a. All DANTES-approved examinations (to include but not be limited to): college entrance exams (ACT, SAT, MAT); tests for college credit (CLEP, DSST, Regents, GRE Subject); professional certification exams (PRAXIS, ASE); interest batteries (SII) and career assessment inventories (CAI). b. All AF AFIADL end of course (EOC) tests including Career Development Courses and non-resident professional military education. c. Any tests specifically required by an education institution for admission or for course enrollment, including placement tests. d. Tests requested to be administered by eligible personnel, such as correspondence course and qualification/certification exams. e. Any test required by the Air Force that is not normally administered through the local military test control officer. f. Other tests used in local advisement or guidance programs, to include career assessment and interest inventories, as requested by the ESO. NOTE: Tests will be administered in accordance with instructions provided in testing handbooks, test examiner guides, and TCO/ATCO instructions to ensure no possibility of test compromise. 5. WORK HOURS/DAYS: The government will determine the number of units (scheduled appointments for at least five (5) but no more than fifteen (15) authorized examinees for the services identified in this Statement of Work) required each week and will notify the contractor with the intended schedule no later than 24 hours prior to the designated work unit. Authorized examinees who may be tested include active duty military; DOD, NAF and DODDS civilians, and US military retirees, plus adult family members of same. Non-DOD civilians may be tested on a space available basis. In addition, each unit will include testing and applicable administrative time. The contractor will be available to perform on an on-call basis. The TCO/ATCO or his/her designee prior to initiating a call for service must schedule a minimum of five examinees. Normally a maximum of 2 units will be performed in one calendar day. Units will generally be scheduled on separate days (Monday through Friday). The Test Administrator is responsible for checking the test log 24 hours in advance of each scheduled test session to insure five examines have signed up. If a scheduled test session must be canceled due to emergency, a 24-hour notification prior to the start of the session must be provided by the test administrator to allow time to contact and reschedule those registered. It is estimated that from four (4) – eight (8) units will normally be required per week and that each unit will require approximately 4 hours. Units will not be worked on Federal holidays. Exact days and times of services will determined by the government representative in advance and may be modified according to changing program needs. Three to four morning sessions _0800-1200_ and two to four afternoon sessions _1230-1630_ may be typically scheduled each week, depending on student demand. Contractor will arrive at least 15 minutes prior to start of test session to insure sessions begin promptly and will provide constant visual supervision throughout the entire session. Changes to the test schedule must be approved by the TCO/ATCO and must be advertised at least 2 weeks in advance. Tests are not scheduled when neither the TCO nor the ATCO is available to be present during testing. 6. RELATED ADMINISTRATIVE TASKS: The following tasks are elements of performance in the non-personal services contract, which must be performed in conjunction with and in addition to the actual test administration. a. Check room prior to testing to ensure proper spacing between desks and that adequate lighting, heat, and air exist. Ensure testing office and testing room are kept in a condition conducive to good test performance, and that an adequate circulation of fresh air is available. b. Withdraw all scheduled test exams from safe prior to start of each test session. c. Require all examinees to present official picture identification before allowing them to test. d. Check test materials for marks/missing pages before issuing them to students. e. Maintain official log for all tests, showing the individual’s name, the test title and the start and stop times for all test intervals. Ensure each examinee signs this log prior to departure. f. Instruct all examinees at the beginning of each session as follows: 1) To read carefully and follow instructions exactly as they are printed in the test booklet. 2) To adhere to any prescribed time limits. The contractor will ensure that all timing limits are adhered to and the examinee is aware of the time requirements for each test. g. Review each answer sheet as it is submitted by the examinee to ensure proper completion. h. Check each reusable answer booklet as it is returned for marks and erase them completely. Check all booklets for missing pages and enter the time they are returned in the test log. i. Complete safe and test office security forms at close of each test session. Ensure no money, supplies, forms, envelopes, inventories, brochures or booklets are stored in the safe. j. Lock the safes and testing office doors and windows before leaving the testing office. k. Prepare completed answer sheets, tests, checks/money orders, and any unused tests that may need to be returned, for mailing to the various testing agencies, according to the instructions for each type of test. All documents required for mailing will be fully completed by the contractor, except for the TCO/ATCO signature, prior to final check and sealing by the TCO/ATCO. l. Inform TCO/ATCO immediately of any irregularities, which may represent the potential for a test compromise or complaint from a testing candidate. m. Check examinations upon receipt and enter required information in AFAEMS inventory module, ensuring that entries are made no later than the first duty day after tests are received. Update DANTES inventory sheets monthly via computer or by typing a new one. n. Inventory contents of the safes (accountable DANTES and materials) each time they are opened. Assist TCO/ATCO with weekly, monthly and quarterly inventories and AFIADL quarterly reports. o. Identify all newly arrived AFIADL tests on the envelope, showing the name of the student, test identification number, date received, and expiration date. Enter all in stock AFIADL tests into the data file in the established format. Contact the squadron training NCO using the form provided to schedule testing ASAP. p. Prepare DANTES order forms for TCO/ATCO signature and advise of under or over-stocking of any test related item. Ensure adequate numbers of tests and answer sheets are maintained at all times based on prior usage patterns, student inputs and TCO recommendations. q. Notify students when tests have arrived, first by mail and later by phone if needed. File score reports in student records and enter score manually on front of student’s AF186. r. Discard obsolete materials within 7 days of receipt of new publications and ensure dated exams are returned by expiration deadlines. s. Maintain The DANTES Examination Program Handbook (DEPH), ensuring currency of all test instructions and policies. t. Maintain a file of special order tests and handle all follow-up associated with these tests. u. Maintain statistical data related to test administration as required by ESO and assist with reports and PowerPoint slides as requested. Such data will include (but not necessarily be limited to) monthly statistics on types of tests administered and to whom (by rank and service) and any additional test related data required for semi-annual and annual reports. v. Maintain all document and correspondence files in a neat and orderly manner. Separate files by calendar year. Contractor will be responsible for making file labels and setting up the file for each new calendar year. w. Process all necessary paperwork required for optimum operation of testing program. x. Refer all questions on schedule changes or testing policy to the TCO/ATCO and all questions on interpretation or application of test results to the counselors. y. Maintain currency of all testing related tables in AFAEMS 7. GUIDELINES: Provisions of AFI-36-2306, AFIADL Catalog, and the DANTES Examination Program Handbook apply. 8. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS a. Security Training. The contractor receives initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". b. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained including for personal/privately owned vehicles. Military family members typically possess adequate identification. c. Traffic Laws. The contractor shall comply with base traffic regulations. d. Key Control. (IF APPLICABLE) The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. e. Lock Combinations. (IF APPLICABLE) The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers. 9. SPECIAL REQUIREMENTS: a. Contractor must inform the ESO of anticipated absence from a scheduled unit at least 24 hours prior to scheduled arrival. If desired, longer absences may be scheduled with the coordination of the ESO. Such absences should not exceed two weeks at a time or four weeks in one fiscal year. Extended absences will not be scheduled when quarterly reports are due or when either the Test Control Officer or his/her alternate is on scheduled leave or TDY. b. Contractor must successfully complete (95% right) the Examination for DANTES Testing Personnel and DANTES Test Administrator’s Instructional Course within two weeks of assuming position. c. In performance of contract requirements, contractor is authorized access to DANTES and PME/AFIADL examinations and to the security container in which they are held. d. Contractor must remain physically present during the entire test session unless relieved by an appropriate authority. e. The contractor must initiate a request for a National Agency security check. 10. MATERIALS AND EQUIPMENT: The government will provide all necessary equipment, supplies and materials to include workstations, computer (with internet access), telephone and other materials and equipment mutually agreed to fulfill the requirements of this contract. 11. TERMINATION: Contract may be terminated in accordance the termination clauses contained within the contract. A 30 day written termination must be given. 12. DEADLINE: All resumes’ and bid/quotes will be accepted at the 6 Contracting Squadron, 2606 Brown Pelican Ave., MacDill AFB Fl 33621, Attn TSgt Stevie J. Carmack, or by email stevie.carmack@macdill.af.mil NO LATER THAN 10 November 2005, 1400 (2:00 pm) EST. Service shall be performed at the MacDill AFB Education Center 8102 Condor Street Bldg 252 Education and Training Flight Agreement will start 15 Nov 05 (based on the availability of funds). Provision at FAR 52.212-1, Instruction to Offerors Commercial Items applies to this acquisition. The following addenda is provided to this provision: Request for Quotation should be submitted and shall contain the following information: SOLICITATION NUMBER; NAME; ADDRESS; TELEPHONE NUMBER OF OFFEROR; PRICE, ANY DISCOUNT TERMS AND ACKNOWLEDGEMENT OF ALL SOLICITATION AMENDMENTS. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. EVALUATION/AWARD: IAW FAR 52.212-2, Evaluation-Commercial Items. All offerors MUST BE CENTRAL CONTRACTOR REGISTERED (CCR). Information concerning CCR registration requirements may be viewed via the internet at http://www.ccr.gov/ or by calling the CCR Registration Centers at 1-888-227-2423. The following listed FAR clauses apply to this solicitation and are incorporated by reference. All FAR Clauses may be viewed in full text by viewing the Federal Acquisition Regulation Table of Contents via the internet at Http://farsite.hill.af.mil/. The following provisions apply to this acquisitions FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52.212-2 Evaluation- Commercial Items, FAR 52.212-3 Alt I (Offerors must include a completed copy of FAR 52.212-3, Offeror Representation and Certifications Commercial Items with offer which can be found at http://farsite.hill.af.mil/vffara.htm); FAR 52.212-4 Contract Terms and Conditions- Commercial Items, FAR 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes Apr 2001 or Executive Orders-Commercial Items (Deviation), FAR 52.219-6 Notice of Total Small Business Set-Aside, FAR 52.222-21 Prohibition of Segregated Facilities, FAR 52.222-22, Previous Contracts and Compliance Reports, FAR 52.222-26 Equal Opportunity, FAR 52.222-41 Service Contract Act of 1965 (As Amended), FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, FAR 52.222-44 Fair Labor Standards Act and Service Contract Act-Price Adjustment, FAR 52.223-5 Pollution Prevention and Right-to-Know Information, FAR 52.232-36 Payment by Third Party, FAR 52.233-3 Protest After Award, FAR 52.237-1 Site Visit, FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation, FAR 52.237-3 Continuity of Services, FAR 52.246-1 Contractor Inspection Requirements, FAR 52.252-1 Solicitation Provisions Incorporated by Reference, FAR 52.252-2 Clauses Incorporated by Reference, FAR 52.252-5Authorized Deviations in Provisions, FAR 52.252-6 Authorized Deviations in Clauses. The following are also applicable to this acquisition, DFARS 252.204-7003 Control of Government Personnel Work Product, DFARS 252.204-7004 Alt A Required Central Contracting Registration Alternate A, DFARS 252.243-7001 Pricing of Contract Modifications, NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (31-OCT-2005); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link to FedBizOpps document.
(http://www.fbo.gov/spg/USAF/AMC/6CS/FA4818-06-A-0004/listing.html)
 

Place of Performance

Address: 6th Contracting Squadron, 2606 Brown Pelican Ave., MacDill AFB FL 33621

Zip Code: 5000

Country: USA
 

Record

SN00924175-F 20051102/051031212553 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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