SOLICITATION NOTICE
R -- MATERIAL AND SERVICES IN SUPPORT OF SHIPS COMMISSIONG AT NAS PENSACOLA FLORIDA, JANUARY 28TH 2006
- Notice Date
- 11/18/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- N00204 690 San Carlos Road Suite A Pensacola, FL
- ZIP Code
- 00000
- Solicitation Number
- N0020406QR002
- Response Due
- 12/2/2006
- Archive Date
- 1/1/2007
- Description
- PROVIDE ALL SERVICES, MATERIAL, EQUIPMENT DESCRIBED BELOW FOR COMMISIONING CEREMONY OF FORREST SHERMAN(DDG-98) JANUARY 28TH 2006. BIDS WILL BE ACCEPTED ONLY FOR ENTIRE REQUIREMENT. CONSIDERATION WILL BE GIVEN FOR COMPANIES EXPERIENCE IN ARRANGING/PROVIDING SERVICES FOR HIGH PROFILE SPECIAL EVENTS IN THE SELECTION PROCESS. Group 1: Command Post and Office Furniture/Equipment a. Command Post: An air-conditioned/heated trailer with bathroom facilities is required to serve as a command post and central planning location to handle protocol and set-up coordination for the advance team. NOTE: A 12' x 56' rental construction trailer. Access around the clock to accommodate late night work by the advance team is required. One team member will be on site commencing 0800, 09 January 2006 until 1200, 30 January 2006. Sewage (sewage pumped 3 times per week) and water service to the bathroom in the trailer is required. The command post is manned by an advance team, composed of Mr. Gale Shaw, for two weeks and Mr. Joe Hanna, Mr. Don Nash, Ms. Sherry Boman, Mrs. Janice Comber, Mr. Dave Raney, and Ms. Amy Lee for one week. b. Office Furniture and Equipment: 1) Eight desks (6 for people, 2 for equipment), 8 desk chairs and 8 stacking chairs 2) Twelve telephone lines, all with long distance access, conference call, call waiting, and call pick up NOTE: Each line must stand-alone without multiple access. The commissioning support team Provides the phone instruments. 3) RJ11 phone jacks to permit fax/modem hookups on all lines 4) Five NEXTEL cellular phones (5 for VIP Escorts/Drivers.) An estimated 210-min per phone is needed 5) A dedicated plain paper fax machine, provide one cartridge of extra toner 6) One portable water dispenser with 3 (5gal) containers of water and 300 cups. Hot and cold water. 7) One copier capable of sorting, stapling and zooming with extra toner. The copier is essential equipment. A Xerox Document Center 332DC or better is required and must be capable of duplexing and enlarging 8) Three laser printers for printing brochures. Hewlett Packard 4050 series or better. Provide extra cartridges 9) One case of 8.5" x 11" and one ream of 8.5" x 14" paper 10) One color printer for printing brochures Group 2. Pier Set-up/Layout NOTE: A senior on-site representative from the vending company must be assigned for tents, chairs and Public Address System who will be present each day, Mon-Sat. This representative should contact the set-up coordinator, Mr. Gale Shaw, via the Contract Officer to arrange a pier set-up/walk-through. This representative must understand that the set-up coordinator will only discuss items within the scope of the contract. Any item the vendors consider to exceed the scope of the contract must be reported to the Contract Officer for contract modification PRIOR to execution. The Contractor will certify that their company is in possession of a current, valid, and active State of Florida Contractor?s License, for the applicable specialty. In addition, no employee or representative of the Contractor will be admitted to the site of the work unless he furnishes satisfactory proof that he/she is a citizen of the United States or if an alien, his/her residence within the United States is legal. This certification must be submitted to the Contracting Officer within two weeks of the commissioning. a. 5000 Folding Chairs: Lay-out instruction for 4500 chairs on the pier is provided in enclosure (2), but is subject to change depending upon RSVP?s and attendance estimates. The remainder of the chairs is held in reserve for surge seating. The vendor must have a cadre of 3 personnel available on commissioning day to assist with set up of additional chairs or removal of extras. Standard folding chairs of all one color are preferred. In addition, 25 of highest quality stacking chairs without arms for VIP seating at the Platform Center. 1) Set up to commence at 0800, 26 January 2006 2) Set up must be complete by 1800, 26 January 2006 3) Strike down may commence at 1500, 28 January 2006 4) Strike down must be complete by 1200, 30 January 2006 NOTE: Stacking chairs required 0700, 24 January 2006 Surge seating is deployed at the direction of FORREST SHERMAN Head Usher on commissioning day. The two chair sections closest to the after brow must be removed immediately after the ceremony. b. Tents. One 20' x 20', one 40' x 60' and one 120' x 80' foot tents (canopy-type), without sidewalls, located per the pier/chair lay-out design provided as enclosure (2), but are subject to change. Tents must be anchored with concrete weights or water filled sturdy containers, not rely upon tent pegs driven into the pier surface, and be capable of surviving high winds/thunderstorms. 1) Set up may commence at 0800, 25 January 2006 2) Set up must be complete by 1800, 27 January 2006 3) Strike down may commence 1600, 28 January 2006 4) Strike down must be complete by 1200, 30 January 2006 c. Restrooms: Sixteen unisex portable toilets which include four toilets dedicated to handicapped access. The entire toilet unit shall be clean and free of graffiti or other markings, unit shall appear pristine and contain no commercial markings. Toilets will include ample supply of toilet paper and seat protection. When delivery is made, trash and sewerage are to be emptied. All latching mechanisms shall be operational. Portable toilets shall be of a one-piece molded fiberglass or plastic-type material. Portable toilets located per the pier/chair layout enclosure (2) + 4 handicapped portable toilets (12 + 4 = 16). (No service is required.) 1) Set up may commence by 0800, 26 January 2006 2) Set up must be complete by 1800, 26 January 2006 3) Strike down may commence at 1600, 28 January 2006 4)Strike down must be complete by 1200, 30 January 2006 d. Press Stand: Press stand to accommodate at least 15 photographers with their equipment. The use of a flat bed truck is recommended (jacked, blocked, boarded, rails carpet and steps). If a flat bed truck is not available; a sectional type stage with adjustable height is optional. The size of this type press stands should be 12' x 16'. Sectional stand is required to have side rails, steps, and carpet and should be blocked. Rails should be on the back and sides of the press stand. 1) Set up may commence by 0800, 24 January 2006 2) Set up must be complete by 1800, 25 January 2006 3) Strike down may commence 1600, 28 January 2006 4) Strike down must be complete by 1200, 30 January 2006 e. Folding Tables: Thirty (30) 3' x 8' folding tables are required with white skirts and covers for the sale of memorabilia and refreshments. 1) Table set up only may commence by 0800, 26 January 2006 2) Set up must be complete by 1800, 26 January 2006 3) Strike down may commence at 1600, 28 January 2006 4) Strike down must be complete by 1200, 30 January 2006 NOTE: To prevent soiling, the vendor is required to assemble table covers and skirts 1200, 27 January 2006 f. Trash Cans/Clean-Up: Provide 30 trash cans (empty 50-gallon drums or equivalent that will not blow over) with bunting or fresh white paint. Trash bags should be installed with 5 spares per can. Upon completion of the commissioning ceremony, the vendor will accumulate ALL waste material and/or rubbish resulting from the ceremony and dispose of off station. Clean-up is intended to restore the pier area to the pre-commissioning condition. 1) Set up may commence by 0800, 26 Januray 2006 (placement to be directed) 2) Set up must be complete by 1800, 26 January 2006 3) Strike down may commence at 1600, 28 January 2006 4) Strike down must be complete 1200, 30 January 2006 (and be prepared to dispose of trash) g. Stanchions & Line: Provide Twenty five (25) white self-standing stanchions. Stanchions should be 3 feet tall and be made of 4x4-inch wood or PCP material. A 1-inch hole drilled through the stanchion is required to pass line. This hole should be approximately 2? from the top. Provide 1000 feet of 3/8-inch white nylon line. 1) Delivery may commence by 0800, 26 January 2006 2) Delivery must be complete by 1800, 26 January 2006 3) Removal may commence at 1600, 28 January 2006 4) Removal must be complete by 1200, 30 January 2006 h. Provide approximately (50+/-10) hard cardboard waterproof signs (approximate size 1' x 2') for crowd control. Most sign titles (90%) will be provided prior to Wed, 11 Jan and the remainder will be provided by 1600, Fri, 20 January 2006 1) Delivery may commence by 0800, 23 January 2006 2) Delivery must be complete by 0800, 25 January 2006 i. Portable Public Address System: A portable PA system with sound technician is required for rehearsal on Monday, 23 January from 0700-1000. This system must be capable of addressing 240 crewmembers both standing on the pier and standing aboard ship, 510 feet in length. Portable microphones are preferred. j. Public Address System: A public address system with 6 speaker towers distributed on the pier and ship is required to provide undistorted (no echoes, sound delay, and feedback) sound amplification for an outdoor audience of 5000 people sitting and standing in an approximate area of 18,000 square foot surrounded by a warehouse and other structures. The vendor should be made aware that sitting is not concert-style, but will be open. 1) Microphones at Speaker?s Podium, XO?s podium and Band Location 2) Four lavaliere microphones to wire the ship?s OOD, Petty Officer of the Watch, Signalman, and one additional (TBD) 3) Power may be available at the press stands, and the vendor must provide a silent generator 4) Two mault box for press stands 5) Strike down may commence upon completion of ceremony on 28 January 2006 6) Strike down must be complete by 1200, 30 January 2006 Note: A fully rigged PA System with a certified and qualified sound technician and generator technician are required for rehearsal 0700-1000, Monday through Friday, 23-27 January 2006. During the week period commencing 23 January, technicians when not actually on-site shall be available (within two hours) when activities require their immediate presence. PA system should remain rigged with rain/dew protection for use on 28 January for the Commissioning Ceremony and Post Reception from 0800 until 1300. Because of crowd control and pedestrian traffic as well as personnel safety, all cabling runs shall be symmetrical and as unobtrusive as possible. k. Speaker?s Podiums: Provide two, executive, closed front wooden podiums on the ship?s Quarterdeck. 1) Set up must be complete by 0700, 24 January 2006 2) Removal may commence at 1600, 28 January 2006 3) Removal must be complete by 1200, 30 January 2006 NOTE: Podiums that are to be used for the ceremony should be identical and of excellent quality, with a shelf to place speaker notebooks. Vendor must provide rain/dew cover protection for Podiums. l. Golf Carts: Five electric/gas golf carts (one with the backseat capable of folding down) and three must have the capacity transport five passengers each. Golf carts requested for use 23-28 January 2006 for use in setting up the commissioning site and for transportation of elderly guests on commissioning day. m. Carpet: One 25' x 3' roll of red carpet. Must be bound on all edges. Provide one roll of double-sided carpet tape. FORREST SHERMAN will remove and keep carpet after the ceremony. 1) Delivery may commence by 1000, 26 January 2006 2) Delivery must be complete by 1800, 26 January 2006 n. Round Tables: Fifty (50) 8' round tables are required with white skirts and covers for refreshments. 1) Table set up only may commence by 0800, 26 January 2006 2) Set up must be complete by 1800, 26 January 2006 3) Strike down may commence at 1600, 28 January 2006 4) Strike down must be complete by 1200, 30 January 2006 NOTE: To prevent soiling, the vendor is required to assemble table covers and skirts 0700, 28 January 2006 o. Water: Provide five (5) portable water dispensers with ten (10) containers (5 gal) of water and 5,000 cups (4-6 oz), flat bottoms not the cones. 1) Delivery may commence by 1000, 27 January 2006 2) Delivery must be completed by 1800, 27 January 2006
- Record
- SN00934615-W 20051120/051118212240 (fbodaily.com)
- Source
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