SOLICITATION NOTICE
63 -- INFANT SECURITY SYSTEM PURCHASE ICLUDING REQUIRING COMPLETE INSTALL TO MEDICAL TREATMENT FACILITY
- Notice Date
- 12/22/2005
- Notice Type
- Solicitation Notice
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMLC, 1681 Nelson St, FT Detrick, MD, 21702-9203
- ZIP Code
- 21702-9203
- Solicitation Number
- N62645-06-R-0009
- Response Due
- 2/3/2006
- Archive Date
- 3/3/2006
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued. The Request for Proposal number is N62645-06-R-0009. Provisions and clauses in effect through Federal Acquisition Circular 2005-03 are incorporated. NAICS 561621. (Essential Characteristics for Infant Security System) The Naval Medical Logistics Command (NMLC) seeks to purchase from a responsible vendor a complete Infant Security System that can be adapted to Navy Medical Treatment Facilities as specified. The system shall be an infant security system (ISS) installed at various U.S. Navy Medical Treatment Facilities. The system shall provide a means of protecting infants from abduction by providing alarms and physical security controls to prevent unauthorized movement of an infant patient through designated portals. The system shall conform to HIPAA, JCAHO and Federal medical regulations. The system network components that integrate in to the Medical treatment facility?s local area network (LAN) shall be Internet Protocol version six (IPv6) compliant or have a ?no cost? upgrade to IPv6 compliance by Fiscal Year 2008, while maintaining current IPv4 compliance. SECURITY TAGS The ISS shall include a means of tracking individual infants. Hereafter, this means is referred to as Security Tags, no matter how the means actually provided works: 1. Security tags shall provide continuous monitoring of both approach to portals and presence within the monitored zones; 2. Security tags shall be effectively protected from damage via water, urine, or other substances likely to be encountered in hospital nursery; 3. Tags shall be reusable with a required minimal reset time not to exceed 10 minutes between patient uses. The manufacturer shall provide cleaning/disinfection instructions for tags. 4. Sensor shall be impervious to damage from dropping from a height of at least six feet. 5. Security tags shall be safe for use when attached to an infant?s legs 6. Security tags shall be safe for use when attached to an infant?s arms. 7. Security tag strap or banding material, if used, shall be hypoallergenic, waterproof, and be pre-measured to a size appropriate for newborn infants, and premature infants; tags shall be secured enough to prevent slippage & accidental removal of bands/tags. 8. Security tags shall consist of not more than two loose parts, none of which shall be small enough to pose a choking hazard to infants or children. 9. Tags shall provide automatic coded indications of failure or warnings to the computer monitoring system. 10. The ISS shall have a means to indicate battery status or test battery charge level. 11. The ISS shall alarm if an attempt is made to remove the tag without deactivating in the central alarm station. CENTRAL ALARM SYSTEM The ISS monitor and control system, hereafter referred to as the Central Alarm System, regardless of the actual means of performing the functions, shall: 1. The ISS shall include a means of displaying the location of infants. 2. The ISS shall be able to track infants down to a radius area of 30 feet location and sense that the tag is actually on the infant 3. The ISS shall be able to integrate and not interfere with the existing security, fire systems and LAN infrastructure. 4. The ISS shall allow automatic transfer of an infant while in transition between designated areas recognized by the system. 5. The ISS shall alarm if someone tries to exit, without authorization, with a protected infant through a monitored door or elevator. 6. The ISS shall provide a user-specified ?timed alarm? when an authorized infant transport takes longer than the time authorized. 7. The ISS shall alarm if the infant tag has not been detected by the system within the secured area for a given time. The time shall be user defined and adjustable. 8. Protect patient identifying information from exposure to any party without a need to know. 9. The Central Alarm System shall permit multiple users simultaneously at the control stations. 10. The Central Alarm System shall include an alternate source of electrical power that will maintain system operation once power is interrupted in the facility. Vendor shall specify duration of time provided by alternate power. VIDEO MONITORING/RECORDING SYSTEM 1. Provide workstation display of alarm location. 2. Closed circuit TV (CCTV) and integrated digital recorder shall maintain a continuous 24-hour video record with an onboard digital video storage. 3. Color cameras shall cover potential exit routes, all exit/entry points of protected area and at exit and entry of each unit. Camera angles shall be positioned to capture facial area. 4. The CCTV recorder shall be located at the Security Dispatch office as designated by the Medical Treatment Facility. 5. Shall permit simultaneous users at each of the control stations. 6. The video monitoring/recording system shall include an alternate source of electrical power that will maintain system operation once power is interrupted in the facility. Vendor shall specify duration of time provided by alternate power. ACCESS CONTROL SYSTEM The ISS Access Control System shall include the following: 1. The ISS shall lock all designated exit portals, including elevators, if protected infant is removed from the designated areas. (The ISS shall only lock a specific location and not the entire ISS-protected wing.) 2. Portal exciters shall have audible alarms warning people that they are approaching unauthorized exits. The coverage field shall be adjustable and should cover a minimum range of 8 feet vertically and 10 feet horizontally. 3. Shall permit simultaneous users at each of the control stations 4. Doors and elevator doors shall be securable by the system, the elevator operation shall not be hindered by the alarm; only the protected door shall not open. PORTAL EXCITER Provide protection at each designated portal. Quantity shall be as required to provide each portal security from any unauthorized egress. The exciter shall initiate an alarm when an infant tag is sensed passing through its respective portal. Each exciter shall be able to: a) Test Procedure: self-diagnostic, polled by central processor. b) Hardware to accommodate wall or ceiling mounting. c) Detection Range: Shall be able to cover the entire vertical and horizontal plane of an exit door. AREA OF COVERAGE 1. Security system coverage shall be determined either by site visit or technical schematics of the various medical treatment facilities (MTF). 2. Workstations shall be placed as designated by MTF, each MTF may contain multiple security stations. 3. ISS Devices: Provide sufficient receivers and exciters to completely cover the designated space, and to meet requirements of the drawings and specifications. The contractor shall ensure the installation of a complete system, using equipment and software to provide the required coverage and functionality, whether or not specifically noted during the site visits or on the drawings provided. INSTALLATION AND TRAINING 1. Provide training of nursing and support personnel. Additional training shall be provided to 2 selected personnel that have administrative privileges on the system; shall also be able to provide a multimedia instructional/training video in a DVD or VHS format. 2. The completed ISS shall be connected to and interface with the new fire protection/alarm system so that the ISS system is fully functional and the fire protection system/ISS/building features still comply with the local building codes, Life Safety Code, and all other NFPA codes. Successful offeror shall submit schematic drawings to Facilities Management Department for approval by NAVFAC Fire Protection Engineers prior to installation. 3. All materials shall adhere to or exceed federal and local requirements. 4. 1 year warranty on parts and labor with 4 option years to renew. 5. Provide and install all necessary conduit, parts and material, and wiring from the points of connection approved by Facilities Management and make all electrical power supply connections so that the all aspects of the ISS system are fully functional upon completion of the installation. All electrical wiring and installation shall comply with the NFPA National Electric Code. WORKMANSHIP 1. Mounting: Hardware to accommodate in ceiling or surface mounting. 2. Frequency: Suitable frequency that shall not interfere with medical instrumentation or internal/external communication equipment 3. Bandwidth: Suitable bandwidth and throughput that shall not interfere with medical instrumentation, internal/external communication equipment and existing LAN infrastructure. 4. Dust Control: Comply with NMCSD Infection Control Policy for Construction/Maintenance when working above ceilings or disturbing walls in the areas identified on the NMCSD drawings as requiring special dust control measures for Infection Control purposes. 5. Fire/Smoke Barrier Penetrations: Seal penetrations created in Fire/Smoke Barriers (shown on the NMCSD drawings) resulting from removal of abandoned portions of the old ISS, reuse of abandoned portions of the old ISS, or installation of the new ISS. Fire and Smoke Barriers shall be sealed in accordance with UL, ASTM E 2174, JCAHO and NFPA 70 standards and guidelines. Penetrations and unused conduit shall be sealed using UL fire rated sealants and compounds. Install electrical cover plates on all electric junction boxes along Fire and Smoke Barriers. Firestop compounds shall be installed and applied in accordance with manufacturer?s instructions and guidance. To ensure compatibility and cohesion of repair, penetration deficiencies shall be corrected using the same manufacturer?s firestop compound. Document inspection and repairs in a logbook identifying location of penetration, number of penetrations created and sealed during the installation, and the method used to seal them. The Contractor shall submit the logbook to the KO and Facilities Manager for future use. 6. Upon completion of installation, MTF shall meet or exceed pre-installation conditions of appearance and safety. SUBMISSION CRITERIA Proposals may be submitted either electronically or in paper format. Either format of submission shall be separated into BUSINESS and TECHNICAL sections. THE BUSINESS SECTION WILL NOT BE EVALUATED AS PART OF THE TECHNICAL EVALUATION. All proposals shall be segregated into the technical proposal and the business proposal. The Business proposal shall specify costs of equipment and installation separately. The Business proposal shall not contain any data that the offeror intends to be evaluated for technical compliance. The Business proposal shall also include pricing for the Parts and Labors coverage for 4 Option Years Technical proposals shall be tabulated, either electronically or on paper into information regarding compliance with the minimum essential characteristics as specified in the solicitation, the information for each of the evaluation factors shall be submitted and clearly indicate a comply or a non-comply. Failure to include an answer to each requirement in the solicitation may result in a non-compliant submittal. Offerors shall submit all infant security systems sold within the last 3 years, including locations and points of contact, indicating which are the same make and model as the product proposed. Any information regarding any given evaluations factor the offeror wishes considered shall be included under the tab for that factor. Any information included elsewhere in the proposal but not also under the respective tab may not be considered. No pricing information shall be included in the technical proposal. TECHNICAL EVALUATION CRITERIA: A. Design Quality and Product Features B. Maintainability/Reliability C. Past Performance D. Human Factors [Includes, but not limited to, User-Friendliness, Ergonomics, Possibilities of Abuse] E. Price (Shall be split into Equipment and Installation as separate prices); Pricing of option years will be considered in the evaluation. The four technical factors combined are significantly more important than price, NMLC intends to award to Best Value using trade-off, prices on warranty options shall be evaluated. The government intends to award without discussions, but reserves the right to conduct discussions. The government reserves the right to award to other than the lowest offeror. The government reserves the right to award to other than the highest rated offeror. The government anticipates award of a Firm Fixed Price contract for the installation and warranty, plus warranty options. Companies shall submit firm-fixed pricing for the installation and all option years on warranty renewals, to include commercial price lists and any applicable discounts to the Government and if applicable, any GSA schedule numbers and pricing. In order to be determined responsible, companies shall be registered in CCR, provide DUNS number, Cage Code, and TIN. Companies interested shall send an email to rtaylor@nmlc.med.navy.mil and request a schematic of the Medical Center; only companies registered in CCR shall receive schematics. There will be a site visit to NMCSD scheduled for 10 January 2006 for contractor walk-through and familiarization of the facility. The Site visit will commence from the Materials Management Department, beginning at 0800 PST and will end approximately at 1400 but may end earlier situation permitting, located at NMCSD 34800 Bob Wilson Drive, San Diego, CA 92134-5000. The government will not reimburse any expenses for this visit; the company accepts all responsibility for the visit. Companies shall also comply with DFARS 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (JAN 2004). PROVISIONS at FAR 52.212-1, Instructions to Offerors---Commercial Items, apply to this acquisition with the exception of (d), (h), and (i) of the clause, which are RESERVED. Offeror shall include a completed copy of provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with their proposal. Offeror shall include a completed copy of provision at DFARS 252.212-7000, Offeror Representations and Certification-Commercial Items. Addenda to this provision includes DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate; 252.225-7006, Buy American Act-Trade Agreements-Balance of Payments Program Certificate; and 252.225-7035, Buy American Act--North American Free Trade Agreement Implementation Act--Balance of Payments Program Certificate. FAR 52.212-4, Contract Terms and Conditions---Commercial Items, applies to this acquisition. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. In compliance with said clause, the following FAR clauses apply: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era. DFARS 252.212-7001, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders---Commercial Items, applies to this acquisition. In compliance with said clause, following additional DFARS clauses apply: 252.205-7000, Provision of Information to Cooperative Agreement Holders; 252.219-7005, Incentive for Subcontracting with Small Business, Small disadvantaged Businesses, Historically Black Colleges and Universities and Minority Institutions, Alternate I; 252.225-7001, Buy American Act and Balance of Payment Program; 252.225-7007, Trade Agreements; 252.225-7012, Preference for Certain Domestic Commodities; 252.225-7036, North American Free Trade Agreement Implementation Act; 252.247-7024, Notification of Transportation of Supplies by Sea. Proposals shall be submitted by email only to Richard Taylor at rtaylor@nmlc.med.navy.mil. Proposals are due by 3:00 p.m. EST on 03 FEB 2006. All questions shall be addressed to Richard Taylor by email only NLT 3:00 P.M. EST on 19 Jan 2006. No phone calls will be accepted.
- Place of Performance
- Address: NAVAL MEDICAL CENTER SAN DIEGO, 34800 BOB WILSON DRIVE, SUITE 8, SAN DIEGO CA
- Zip Code: 92134-1008
- Country: USA
- Zip Code: 92134-1008
- Record
- SN00957184-W 20051224/051222212606 (fbodaily.com)
- Source
-
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