SOLICITATION NOTICE
89 -- Catered Meals
- Notice Date
- 1/12/2006
- Notice Type
- Solicitation Notice
- NAICS
- 722320
— Caterers
- Contracting Office
- USPFO for Montana, P.O. Box 4789, Helena, MT 59604-4789
- ZIP Code
- 59604-4789
- Solicitation Number
- W9124V-06-B-0002
- Response Due
- 1/31/2006
- Archive Date
- 4/1/2006
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation number is W9124V-06-B-0002 and is issued as a Invitation to Bid (IFB). The solicitation document and incorporated provisions and clauses are those in effect though F ederal Acquisition Circular 2005-06, Effective 30 Sep 2005 & Class Deviation 2005-o0001. The proposed contract is 100 percent set aside for small business concerns; the associated NAICS code is 722320 and SIC code is 5812 with the size standard of $6.0 Mi llion. The Service Contract Act of 1965, as Amended and the corresponding Department of Labor Wage Determination No. 1996-0305, Revision No.14 are applicable. Funds are not presently available for this requirement. The Government's obligation under this requirement is contingent upon the availability of funds. SITE VISIT TO TAKE PLACE January 20, 2006, 10:00a.m., AT THE TRAINING SITE HEADQUARTERS DINING FACILITY, FORT HARRISON, HELENA, MT 59602 STATEMENT OF WORK 1. SCOPE The contractor shall provide all labor, equipment, supervision, and supplies, to include any required travel, necessary to provide catered meals for the Montana Army National Guard (MTARNG). These meals will feed soldiers who are in one of two statuses; one status is Inactive Duty Training (IDT), a soldier attending the typical weekend drill and the other status is Active Duty Training (ADT), a soldier attending a school or class. 2. PURPOSE / REQUIREMENTS 2-1. The contractor is to provide meals and condiments, to include salt, pepper and sugar, flatware, plates, hot & cold beverage cups/glasses, and napkins. 2-2. The Contractor is required to have appropriate state, county and or city licensing as a caterer of foods for human consumption. Certification of Serve Safe training or equivalent of food sanitation training is required. Requirements of Headquarter s, Department of the Army, Technical Bulletin, Occupational and Environmental Health Food Sanitation, 30 October 2002, (TB MED 530) are to be enforced as appropriate to this contract. The meals are to be served at Fort Harrison in the Training Site Headq uarters Dining Facility, Bldg #1011. Meals. To ensure safe handling of the prepared food the Contractor is allowed to use the Convection ovens, Steamer, Soup pot, Fryers, Flat top grills, Six burner range, Freezer, Walk in refrigerators, Steam line, Toas ter, Coffee Urn, Milk Dispenser, Juice and Soda Dispenser, Dishwasher area with equipment and Dry Storage Area as Government Furnished Equipment. 2-3. MT ARNG Training Site Headquarters personnel shall provide guidance and instruction on inventory and facility policies and responsibilities. The Contractor is responsible to comply with cleanliness, clean equipment standards, facility cleanliness an d maintenance as required by TB MED 530 under this contract. The Contractor and MT ARNG shall conduct an inventory and walk-through of the Training Site Headquarters Dining Facility one day before and one day after each catered meal event. The Contractor will have key control during meal events. Training Site retains the right to have the Contractor remove all Contractor owned equipment and product with 24 hour notice. The Contractor is responsible for the building and equipment, which is to be found acce ptable prior to each MT ARNG payment for catered meals. 2-4. Quarterly meal counts will be provided to the contractor; these meal counts will be approximate. The MT ARNG Point of Contact (POC) is to work closely with the contractor to establish firm counts prior to each event. At a minimum the MT ARNG POC is to provide a head count to the contractor after the first meal on the first day of each event. The Contractor will adjust accordingly. For billing purposes, after each event the Contractor and the MT ARNG POC are to reconcile and verify the number of ADT and/or IDT meals served. 2-5. Quarterly meetings will be established and held with the Contractor, MT ARNG POC and Contracting Officer. 3. MENU 3-1. The Contractor shall serve nutritional meals consistent with favorable offerings served to commercial clientele. The Montana Army National Guard uses the Armys General 20 Day Menu Information when preparing soldier meals with Army cooks. It is offered as a guide and general standard and can be found at. http://montanaguar d.com/USPFO_Home.htm. The meals served should include similar portions and servings of all food groups, beverages, and condiments indicated in the 20 Day Menu. Contractors are encouraged to replace meals from the 20 Day Menu with nutritional meals theyv e tailored and developed for commercial clientele as long as the integrity of the 20 Day Menus meals are maintained; as an example, a contractors specialty flat bread can be used in place of wheat bread called for in the Army Menu. 4. PERFORMANCE PERIOD 4-1. The period of performance for the base period shall start on 01 February 2006 and continue each month through September 30, 2006; there will be up to four option periods under this contract, each period to be 1 October through 30 September; the las t option period is October 1, 2009, through September 30, 2010. 5. MNIMUMS AND MAXIMUMS 5-1. Anticipated minimums and maximums for the base year and subsequent option years are: Minimum- 1,074 Breakfast Meals 3,675 Lunch Meals 1,130 Dinner Meals Maximum- 6,150 Breakfast Meals 9,950 Lunch Meals 5,450 Dinner Meals 6. HOURS OF OPERATION 6-1. Hours of operation will be established by the MTARNG POC prior to each event. 7. CASH COLLECTIONS 7-1. Officers and Active Guard and Reserve (AGR) soldiers are required to pay for their meals furnished by the Contractor at the established meal rate. MTARNG unit/activity headcount personnel will have these individuals sign the headcount sheet, colle ct cash for these meals, turn the cash over to the Contractor and have the Contractor sign for receipt of the cash. The Contractor shall not invoice for meals served to Officers or AGR personnel. 8. CONTRACTOR INVOICES / PAYMENT 8-1. The Contractor shall invoice for ADT and IDT meals against the respective contract line item (CLIN). Each invoice shall include the CLIN number, type event (ADT or IDT), event date, type and number of meals served. The Contractor is encouraged to submit invoices within seven days of each completed meal event. 8-2. Five days prior to each event the MTARNG POC will provide the Contractor an estimated headcount for each meal to be served; this headcount will be used by the Contractor to prepare and invoice for meals for the first three days of an event. After the second day the MT ARNG POC and the Contractor will establish an adjusted headcount to be used for the remainder of the event. 9. PROHIBITIONS 9-1. The Contractor at no time, under any circumstance is allowed usage of Government Furnished Property to prepare meals for commercial/civilian or military clientele outside of this contract. 10. CLEANLINESS, QUALITY CONTROL, INSPECTIONS 10-1. The Contractor is responsible to comply with cleanliness, clean equipment standards, facility cleanliness and maintenance as required by TB MED 530 under this contract. The Contractor will meet or exceed the standards contained in the following c hapters of TB MED 530. Chapter 2:? Management and Personnel; Chapter 3:? Food, Temperatures of potentially hazardous foods; ? Chapter 4:?? Equipment and Utensils, Section VII 4-40-8; and Chapter 6: Construction and Maintenance of Food Establishments, Section V 6-15 and 6-16. 10-2. The MTARNG Occupational Health Nurse will perform periodic inspections in accordance with TB MED530. Page 12-11 is the Routine Food Establishment inspection report that indicates the type of inspections that are to occur during the performance period. 11. UTILITIES 11-1. The Contractor shall reimburse the Montana Department of Military Affairs (DMA) for utility costs for the kitchen and serving area in the Training Site Mess/Dining Facility. Reimbursement is based upon the square footage of the Training Site Mess Facility and the cost of utilities for that area. The utility cost reimbursement is $00.15 (fifteen cents) per meal based on actual number of meals served for the base year. The utility cost reimbursement will be re-evaluated for each option year. Rei mbursements shall be made quarterly, beginning after the first complete quarter providing service. 12. ENTRY TO FORT HARRISON 12-1. Fort Harrison, Helena, Montana is a restricted entry installation. Contractor personnel while working on the installation will obtain a temporary visitors pass at the Front Gate; each individual must have an accepted form of photo identifi cation. The provision of FAR 52.212-3 Alt I, Offeror Representations and Certifications-Commercial Items (Mar 2005) Alternate I and DFAR 252.212-7000 Offeror Representations and Certifications- Commercial Items (Jun 2005) apply to this IFB. These two provisions need to be completed and submitted with any offer. 52.212-2, Evaluation, Commercial Items (Jan 1999). The Government will award a contract resulting from this solicitation to the responsive offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). The following factors shall be used to evaluate offers: Price, Past Performance and Technical Capability. Past performance and technical capability, when combined, are significantly more important than cost or price. Vendors are requested to submit: past performance information to include persons of contact on their two most recent contracts for similar products; copies of appropriate licensing; and a sample seven day menu, typical of catered meals to be served under this contract, detailing food, food products and beverages. The Government reserves the right to order equivalent selections from each competitors menu for comparison. The following Federal Acquisition Regulation (FAR) and its supplements DFAR and AFAR provisions and clauses apply to this acquisition: PROVISIONS; 52.212-1 Instructions to Offerors- Commercial Items (JAN 2005), 52.212-3 Alt I Offeror Representations and Certifications- Commercial Items (MAR 2005) Alternate I, 52.233-2 Service of Protest (A UG 1996), 52.237-1 Site Visit (APR 1984), 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country (SEP 2004), 252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable t o Defense (SEP 2005), 252.225-7000 Buy American Act- Balance of Payments Program Certificate JUN 2005, CLAUSES: 52.203-3 Gratuities APR 1984, 52.204-7 Central Contractor Registration OCT 2003, 52.212-4 Contract Terms and Conditions-Commercial Items SEP 200 5, 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation) SEP 2005, 52.216-18 Ordering OCT 1995, 52.216-19 Order Limitations Oct 1995, 52.216-22 Indefinite Quantity, OCT 1995, 52.217-5 Evaluation of Options JUL 1990, 52.217-9 Option to Extend the Term of the Contract MAR 2000, 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns JUL 2005, 52.219-6 Notice Of Total Small Business Set-Aside JUN 2003, 52.219-8 Utilization of Small Business Concerns MAY 2004, 52.2 19-14 Limitations On Subcontracting DEC 1996, 52.222-3 Convict Labor JUN 2003, 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JUN 2004, 52.222-21 Prohibition Of Segregated Facilities FEB 1999, 52.222-26 Equal Opportunity APR 2002, 52.22 2-35 Equal Opportunity For Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans DEC 2001, 52.222-36 Affirmative Action For Workers With Disabilities JUN 1998, 52.222-37 Employment Reports On Special Disabled Veterans, Veteran s Of The Vietnam Era, and Other Eligible Veterans DEC 2001, 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees DEC 2004, 52.222-41 Service Contract Act 1965, As Amended JUL 2005, 52.222-42 Statement of Equivalent Rates for F ederal Hires MAY 1989, 52.225-13 Restrictions on Certain Foreign Purchases MAR 2005, 52.228-5 Insurance- Work On a Government Installation JAN 1997, 52.232-18 Availability of Funds APR 1984, 52.232-36 Payment by Third Party MAY 1999, 52.233-3 Protest After Award AUG 1996, 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984, 52.252-2 Clauses Incorporated by Reference FEB 1998, 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A NOV 2003, 252.225-7001 Buy Amer ican Act And Balance Of Payments Program JUN 2005, 252.225-7012 Preference For Certain Domestic Commodities JUN 2004, 252.243-7002 Requests for Equitable Adjustment MAR 1998, 252.247-7023 Transportation of Supplies by Sea MAY 2002. The Service Contract Act of 1965, as Amended and the corresponding Department of Labor Wage Determination No. 1996-0305, Revision No.14 are applicable. Local Clause 52.0000-4003 Required Insurance, APR 2004: INSURANCE MINIMUM AMOUNTS Kind Amounts (FAR 28.307) Workmans Compensation $100,000 (1) Comprehensive General Liability $500,000 per occurrence for bodily injury Comprehensive Automobile Liability $200,000 per person & $500,000 per accident for bodily injury & $20,000 property damage (1) Except in states with exclusive or monopolistic funds that do not permit workers compensation to be written by private carriers. NOTE: Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall be contained in an endorsement to the eff ect that any cancellations or any material change adversely affecting the Governments interest shall not be effective: (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Office, whichever period is longer. The Contractor shall maintain a copy of all subcontractors proofs of required insurance and shall make copies available to the Contracting Officer upon request. Technical Bulletin MED 530 is attached as a separate to this combined synopsis/solicitation. You may also obtain a copy by contacting Aletha H. Massengale as indicated below. You can visit the website at http://farsite.hill.af.mil/ for the provisions and clauses needed for this synopsis/solicitation. Offers must be submitted by hard copy, fax or emailed to the USPFO for Montana, Contracting, 1900 Williams Street, Helena, Monta na 59602, or Post Office Box 4789, Fort Harrison, Montana 59636-4789, Fax Number 406-324-3471, email to aletha.h.massengale@us.army.mil, Voice Number 406-324-3410, the bid due date is no later than January 31, 2006, 12:00 pm.
- Place of Performance
- Address: Training Site Dining Facility BLDG #1011 Fort Harrison MT
- Zip Code: 59602
- Country: US
- Zip Code: 59602
- Record
- SN00965671-W 20060114/060112213604 (fbodaily.com)
- Source
-
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