SOLICITATION NOTICE
R -- Courier Service
- Notice Date
- 2/23/2006
- Notice Type
- Solicitation Notice
- NAICS
- 492110
— Couriers
- Contracting Office
- Department of the Treasury, Internal Revenue Service (IRS), Field Procurement Operations, Southeast Area (OS:A:P:F:SE), 2888 Woodcock Boulevard, Suite 300, (Stop 80N), Chamblee, GA, 30341
- ZIP Code
- 30341
- Solicitation Number
- TIRSE-06-Q-00016
- Response Due
- 3/13/2006
- Archive Date
- 3/28/2006
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is TIRSE-06-Q-00016, and is being issued as a Request for Quotation. The IRS will be entering into an unrestricted Commercial Item (CI) procurement using Simplified Acquisition Procedures (SAP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-08. This requirement is set-aside for small businesses for which the North American Industry Classification System (NAICS) Code is 492110, and the Small Business Size Standard is 1,500 employees. This will be an all or none award based on the lowest price quoted from a responsive, responsible quoter. Quotes will be considered only from quoters who are regularly established in the business relevant to the scope of work to be performed. Contractors must be registered in Central Contractor Registration (CCR) (refer to: Information to Be Returned to Contracting Officer, section K) to be considered for award of this contract. A. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 1. BACKGROUND The Internal Revenue Service (IRS) is in need of courier services for scheduled pick-up and delivery of mail containing tax related correspondence at multiple locations in the Indianapolis, IN area. Contractor will pick-up mail from Post Office (P.O.) boxes and deliver to multiple IRS addresses as described below. The P.O. box numbers will be provided to the Contractor by the IRS at time of contract award. From: United States Post Office, 456 N. Meridian Street, Indianapolis, IN 46204 To: Internal Revenue Service Offices located in Indianapolis, IN 575 N. Pennsylvania Avenue (Headquarters-Minton-Capehart Federal Building), 46204 3849 N. Richard Street (Call Site), 46226 7525 E. 39th Street, 46226. Contractor will be responsible for mail pick-up consisting of approximately 10 baskets, 5 priority bags and several boxes per day. Mondays and the day after a holiday could double. Ordinarily, individual mailings shall weigh no more than 6 pounds. Specifications for each Line Item: LINE 001. 1ST TRIP: The contractor shall deliver mail from the Post Office to the Mailroom-Room 527 at 575 N. Pennsylvania Avenue no later than 8:30 a.m. Then, picking up mail from this location and delivering it to stops at 3849 Richard Street (Call Site) and across packing lot to 7525 E. 39th no later than 10:00 a.m. The contractor then returns with mail from these 2 locations back to 575 N. Pennsylvania Avenue. The four (4) stops in this line item is considered to be one round trip. LINE 002. 2ND TRIP: Pick up Registered/Certified mail from 575 N. Pennsylvania Avenue between 2:00 p.m. ? 3:00 p.m. (mail will not be ready for pickup before that time of the day) and deliver to Post Office to be processed by U.S. Postal Service for Certified Delivery to taxpayers. Stamped receipts will be returned along with the delivery of regular mail the following morning to Pennsylvania Avenue Mailroom 527. This line item is considered one trip. LINE 003. 3RD TRIP: During the months of December through May (6 months) which is considered ?tax filing season? two (2) additional stops (or partial round trip) will be included for regular (not certified) mail by 12:00 noon between 575 N. Pennsylvania Avenue (Headquarters & Call Site) 3849 Richard Street and return to 575 N. Pennsylvania Avenue. This line item is considered one round trip. The Contractor will be required to complete a weekly Courier Service Work log provided by the COTR at the beginning of each work week. This log must be completed on a daily basis and the original will be submitted to the COTR each Friday at the end of the work day. TAKE EXTREME CARE WHILE HANDLING MAIL TO AVOID SPILLAGE OR SHIFTING DURING TRANSPORT. Offerors are hereby advised that all quantities listed within the solicitation are estimates only and are being provided for information purposes only. The Government does not to ordering services based upon the Estimated Quantities or Amounts listed in the Price Schedule attached. B. SPECIFICATIONS 1. Labor and Equipment Requirements The Contractor shall provide qualified employees, including an employee who has supervisory authority and responsibility, as needed to facilitate the safe, efficient, and timely pick-up and delivery of mail. The Contractor shall provide the appropriate number of dedicated vehicles and drivers for this courier service. All vehicles must be in good working order, mechanical defects, water tight, and with the doors(s) in workable condition, which can be secured and sealed after pick-ups. The Contracting Officer or designated representative may reject any equipment that does not meet these conditions. IRS security personnel will have the option to check the Contractor?s vehicles upon entries onto IRS property. The Contractor's name shall be clearly displayed on each company vehicle. Vehicles shall have a clean and professional appearance. The Contractor is responsible for ensuring all motor vehicles used to carry out the terms of this contract pass all state and federal mechanical inspection criteria, and all other regulatory requirements. The Contractor shall obtain all permits and licenses required for performing work under this contract. All costs to obtain permits and licenses shall be at no cost to the Government. IRS supports a smoke free work environment. CONTRACTOR'S EMPLOYEES ARE FORBIDDEN TO SMOKE ON IRS PROPERTY WHILE PERFORMING THE SERVICES UNDER THIS CONTRACT. C. Insurance ? Work on a Government Installation In accordance with FAR 52.228-5, Insurance - Work on a Government Installation; insurance of the following types and minimum amounts shall be procured and maintained during the entire period of performance under this purchase order: (a) Workman's Compensation and Employees Liability Insurance - as specified by applicable statute, but not less than $100,000. (b) General Liability Insurance - Bodily Injury Liability - $500,000 per occurrence. (c) Automobile Liability Insurance - $200,000 per person $500,000 per occurrence bodily injury, $20,000 per occurrence property damage. The Certificate of Insurance shall provide for at least thirty days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned INSURANCE clause. D. Bond Information Contractor must be bonded and provide proof of bond and insurance prior to award of the order. Contractor must be in possession of all applicable certifications to perform the services required in this statement of work. E. Background Investigations The contractor?s employees (drivers, supervisors, laborers, etc.) will be required to complete all appropriate IRS provided paperwork, forms, and/or fingerprinting necessary to process a National Background Investigation Check (NBIC) due to the nature of the sensitive tax data to be transported. Integrity letters for all employees/laborers may also be required from the successful contractor on company letter head (template will be provided by IRS). Any employee whose investigation is unsatisfactory will not be permitted to work on the sites indicated under this statement of work. Background Investigation packages will be provided to the successful contractor by the Contracting Officer?s Technical Representative (COTR) after award of the order. F. Supervision The Contractor shall arrange for satisfactory supervision of all contract work, including strict adherence to all Disclosure of Information provisions. Contractor and all contractor employees will be escorted by an appointed IRS employee when given limited inside access to the building (i.e, use of restrooms). The COTR shall be able to contact the Contractor or project manager at any time, when contract work is in progress, to provide notices, reports, or requests from the Contracting Officer or his/her representative. It is policy that Government direction or supervision of Contractor employees, directly or indirectly, shall not be exercised. G. Uniforms/Badging All Contractor employees shall wear distinctive uniforms (shirt considered to be the minimum requirement), consistent in color and design, bearing the Contractors name or emblem. Contractor employee(s) will be required to wear company ID badge with picture while performing services under this contract.. H. Qualification of Employees The Contractor may be required by the COTR to dismiss employees that are deemed incompetent, careless, unsuitable or otherwise objectionable, display signs of sexual harassment, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of national security. Each employee of the Contractor assigned to work on the contract shall be a citizen of the United States of America or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form I-1151, or, who presents other evidence from the immigration and Naturalization Services that employment will not affect his/her immigration status. Performance will be based on arriving daily at destination timely, meeting the daily requirement of round trips, ensuring that shipments are delivered in the same condition as received, and contractor service must adhere to disclosure requirements as set forth by IRS. Failure to meet any of these requirements may result in immediate termination of services. I. SITE INSPECTION The government shall provide the successful contractor access to the site for purpose of evaluating environment, operational procedures and safety requirements prior to start date. The contractor will be provided a contact name and telephone number to arrange for a site visit. J. WAGE DETERMINATION Department of Labor Wage Determination Number 1994-2193, Revision 30, dated 05/23/2005 is incorporated into the order. You may obtain this wage determination from Department of Labor at www.wdol.gov/. Contractor?s shall pay its employees no less than the prevailing wage rates as determined by the Secretary of Labor specified in the wage determination. K. INFORMATION TO BE RETURNED TO CONTRACTING OFFICER To submit a valid quote to be considered for award of this order, please submit the following completed information no later than close of business Monday, March 13, 2006. Responses can be faxed to (404) 338-9231. 1) Supplies or Services and Prices/Cost (Page B-6 and B7) 2) Section M ? Additional Information (Page B-8) 3) Representations and Certifications. Quoters must either a) complete the Representations and Certifications (Reps and Certs) electronically via the Online Representations and Certifications Application (ORCA) at www.ccr.gov, or b) submit a completed copy of the Reps and Certs under FAR provision 52.212-3, Offeror Representations and Certifications. Full text of the provision may be accessed at www.arnet.gov/far/. FAR 52.212-3 Offeror Representations and Certification--Commercial (access website: www.arnet.gov/far/) L. INFORMATION CONCERNING RFQ All questions concerning this request for quotation should be directed to Laverne M. Farrington, Contracting Officer, in writing via fax number 404-338-9231 or e-mail address laverne.farrington@irs.gov. Deadline for submission of questions is 12:00 noon (e.s.t.), Wednesday, March 1, 2006. SUPPLIES OR SERVICES AND PRICES/COSTS SEE Section A-Specifications for each Line Item PERIOD OF PERFORMANCE April 1, 2005 through 09/30/2006 Line 001 Base Period 1 EA $___________________ Pick-up and delivery of Mail Monday through Friday (excluding Federal Holidays) Quote price per round trip Line 002 Base Period 1 EA $___________________ Pick-up and delivery of Mail Monday through Friday (excluding Federal Holidays) Quote price per one trip Line 003 Base Period 1 EA $___________________ Pick-up and delivery of Mail Monday through Friday (excluding Federal Holidays) December 1 through May 31 Quote price per round trip PERIOD OF PERFORMANCE October 1, 2006 through September 30, 2007 Option I ? Line 1001 Pick-up an delivery of Mail 1 EA $___________________ Monday through Friday (excluding Federal Holidays) Quote price per round trip (service same as Line Item 001) Option I ? Line Item 1002 Pick-up and delivery of Mail 1 EA $___________________ Monday through Friday (excluding Federal Holidays) Quote price per one trip (service same as Line Item 002) Option I ? Line Item 1003 Pick-up and delivery of Mail 1 EA $___________________ Monday through Friday (excluding Federal Holidays) December 1 through May 31 Quote price per round trip (service same as Line Item 003) SUPPLIES OR SERVICES AND PRICES/COSTS SEE Section A-Specifications for each Line Item PERIOD OF PERFORMANCE October 1, 2007 through September 30, 2008 Option II ? Line 2001 Pick-up an delivery of Mail 1 EA $___________________ Monday through Friday (excluding Federal Holidays) Quote price per round trip (service same as Line Item 001) Option II ? Line Item 2002 Pick-up and delivery of Mail 1 EA $___________________ Monday through Friday (excluding Federal Holidays) Quote price per one trip (service same as Line Item 002) Option II ? Line Item 2003 Pick-up and delivery of Mail 1 EA $___________________ Monday through Friday (excluding Federal Holidays) December 1 through May 31 Quote price per round trip (service same as Line Item 003) COMMENTS: ___________________________________________________________________ Authorized Contractor Representative Name Title ________________________________________________________________________ Signature Date M. Additional Information Open Market? YES____ NO____ GSA Contract Number/Other Contract (if applicable):______________________ Expiration Date: _____________________________ Business size as listed on GSA Schedule (if different from listed below): ___________________________ Shipping Charges (indicate amount if applicable, otherwise put "N/A"): _______________________ Payment Terms: Net/10____Net/20____Net/30____ *Is your company a corporation? Yes____ No____ *Is your company a partnership, sole proprietorship, individual estate, trust or joint venture? Yes____ No____ .If yes, which one of the above? _____________ Business Size: ________Large ________Small Please check all that apply: ____ Small Disadvantaged ____ 8(a) ____ Small Woman-Owned ____ Small Veteran-Owned ____ Small Service-Disabled Veteran Owned ____ HUBZone Small Vendor's Mailing Address Vendor's Remit Address: _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ Phone: _________________ Fax: ____________________ Representative's E-Mail Address: ____________________________ Registered in the Central Contractor's Registration (CCR) database? Yes____ No____ Note: The Government can only do business with a company who has registered in CCR. If you are not registered, please go to the following website for registration: www.ccr.gov. You must have a DUNS number in order to register on the database. DUNS Number: ______________ Federal Tax Identification No.: ______________ Name & Title of Quoter: ___________________________ ___________________________ ___________________________ _______________ Signature of Quoter Date PROVISIONS/CLAUSES The provisions at 52.212-1, Instructions to Offerors -- Commercial, 52.212-3, Offeror Representations and Certifications -- Commercial Items, apply to this acquisition. Quoters are advised to include, as specified above in Paragraph J (2), a completed copy of the provision at 52.212-3 with its offer. The clauses at 52.212-4, Contract Terms and Conditions -- Commercial Items, and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, apply to this acquisition. The following are addenda to FAR 52.212-4, and are applicable to the acquisition: 52.204-7, Central Contractor Registration; 52.228-5, Insurance - Work on a Government Installation; IR1052-01-001, Electronic funds Transfer (EFT) Payments; IR1052-01-002, PAID SYSTEM. The following additional FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.219-6, Notice of Total Small Business Set-Aside; 52.217-5, Evaluation of Options; 52.217-9, Option to Extend the Term of the Contract; 52.222-3, Convict Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.225-13, Restrictions of Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer; 52.222-41, Service Contract Act; 52.222-42, Statement of Equivalent Rates for Federal Hires). 52.224-1 Privacy Act Notification; 52.224-2 Privacy Act. ANTICIPATED AWARD DATE. The anticipated award date is March 16, 2006 NUMBERED NOTE 1 APPLY TO THIS SYNOPSIS/SOLICITATION.
- Place of Performance
- Address: INTERNAL REVENUE SERVICE, Multiple addresses located in, Indianapolis, IN
- Country: United States
- Country: United States
- Record
- SN00993649-W 20060225/060223213112 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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