MOD | R | Contractor shall recover existing, usable, unapplied credits, overpayments, duplicate payments and other delinquent debts from past and current suppliers of medical/non-medical items, goods and services that are owed to the MEDCOM.

FBO DAILY ISSUE OF MARCH 03, 2006 FBO #1558
MODIFICATION

R -- Contractor shall recover existing, usable, unapplied credits, overpayments, duplicate payments and other delinquent debts from past and current suppliers of medical/non-medical items, goods and services that are owed to the MEDCOM.

Notice Date: 3/1/2006
Notice Type: Modification
NAICS: 541211 — Offices of Certified Public Accountants
Contracting Office: ACA, Fort Sam Houston , Directorate of Contracting, 2107 17th Street, Bldg. 4197 , Fort Sam Houston, TX 78234-5015
ZIP Code: 78234-5015
Solicitation Number: W9124J-06-T-0017
Response Due: 3/9/2006
Archive Date: 5/8/2006
Point of Contact: osvaldo.vela, 210-221-3716
E-Mail Address: ACA, Fort Sam Houston
(osvaldo.vela@samhouston.army.mil)
Small Business Set-Aside: Total Small Business
Description: Purpose of this modification to the solicitation is to provide the following information: 1. Can you tell us what the total collections were the last few years? $500,000 was collected in about 4 ½ years. 2. Does this include inpatient and outpatient services? This was for the purchase of medical supplies. No distinction was made between inpatient/outpatient. 3. Does the contractor have to provide this support on Post or can it be performed from the Contractor's site? Off site specified and non-intrusive. That means at the Contractors site. 4. Is the scope of the service to determine what is owed MEDCOM by certain suppliers and then proceed to collect what is owned or is MEDCOM going to provide a detail list of suppliers with past due debt that must be collected? No knowledge of what is owed. Each medical treatment facility procures on their own. This office does not have corporate visibility of those contracts and purchases. This office will provide a list of every company (approximately 1500) that we know MEDCOM has done business with in the last few years. The company that gets the contract will need to contact them and determine what is owed by reviewing their accounts payable and then collect the legitimate amounts owed to the MEDCOM. Companies should contact other medical companies that m ay not be on our list. While our list is thorough, we expect some companies to be inadvertently overlooked. The word Audit probably means very specific things in the finance world. We are asking the winning contractor to work with the companies and determi ne if there is a legitimate open accounts payable to the MEDCOM and then collect it on our behalf. 5. Does the scope require the selected contractor to perform audit work to determine what is owed MEDCOM? If the scope requires audit work to be done, will you provide a detail synopsis of the required audit procedures and experience? See answer to #4 6. Item 4.2 states Request submission of appropriate accounting records that will be examined and analyzed by the contractor. The contractor will examine and analyze these accounting records to determine what? Are you asking for an audit of the records? Se e answer to #4. 7. In order for us to adequately determine pricing we need the following information: How old is the debt? Number of Accounts/Supplier? Age of debt is unknown. In the previous contract some collections were as old as 6-8 years. However 90% were 3 years or less. Also, see answer to #4. 8. Description of Debt? Money owed to the MEDCOM by a company but not paid. Reason for debt is numerous: tax refund, damaged products, met competitors' price, return products, volume discount, over billings, etc.. 9. Will MEDCOM provide a supplier listing to the contractor? What is included in the listing? See answer #4. Will provide company name, address, phone zip, POCs when they are known. List is about 3 years old so I am sure there have been company mergers an d the POCs have changed. 10. Can we get a more detail description of Medical/Non-Medical items? Medical supplies are pharmaceuticals, consumable and durable medical products and medical equipment used in a medical treatment facilities. What is meant by Non-Medical items is things like office supplies, furniture, computers, cleaning supplies, badges , etc. that are needed to make a facility operate but are not directly related to the care of a patient. 11. I assume that the value of the contract is more than the $50,000 shown for each year of the contract. I understand this is a place holder for the system? $50,000 is only an estimate per year amount. If more is recovered, then we will increase the amoun t. 12. It is stated that the contractor shall provide a list of MEDCOM Activities to perform this SOW for. Do you have an initial idea of what regions or MTFs are scheduled for the first year? I will provide the contractor a list of every MTF/clinic that I kn ow of at the start of the contract. 13. Is MEDCOM w iling to consider a hybrid pricing program where some base costs are covered, the remainder of the fees can be invoiced under a contingency plan? No. 14. How many different debtor referral accounts are expected to be referred per year? Will not provide any debtor accounts. Will provide the contractor a list of every company that I know we did business with in the past few years. It will be up to the con tractor to contact these companies to determine if there is a legitimate accounts payable to the MEDCOM. 15. What is the projected $ to be referred per year? See question #14. We have averaged $100K of collections each year. 16. What is the amount of spending on goods and services that would be audited under this contract? The MEDCOM spends between $400M and $500M on pharmaceuticals and MEDSURG items each year. 17. What is the total per year estimated value of the contract? We have averaged collecting $100K per year for the last 5 years. 18. Does this include the recovery of aged TPC (Third Party Collection) aged receivables? No. 19. What is total transaction volume under review? The MEDCOM does between $400K - $500K of pharmaceutical and MEDSURG business a year. The amount of credits to be recovered is unknown. 20. Is all data in a single database? If not, how many? There is no data base per se. Multiple individuals at each MTF order fairly independently of each other. There is no central MEDCOM database of this data. It is up to the winning contractor to conta ct each of the manufactures and determine if there is an account payable to the MEDCOM. 21. How will lists of vendors be supplied to contractor? Email List is one EXCEL spread sheet of about 1500 companies. It has company names, addresses, zip codes and POC's (if I know them). NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (01-MAR-2006); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
Web Link: Link to FedBizOpps document.
(http://www.fbo.gov/spg/USA/DABK/DABK33/W9124J-06-T-0017/listing.html)
Place of Performance: Address: ACA, Fort Sam Houston Directorate of Contracting, 2107 17th Street, Bldg. 4197 Fort Sam Houston TX; Zip Code: 78234-5015; Country: US
Record: SN00997641-F 20060303/060301215302 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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R -- Contractor shall recover existing, usable, unapplied credits, overpayments, duplicate payments and other delinquent debts from past and current suppliers of medical/non-medical items, goods and services that are owed to the MEDCOM.