SOLICITATION NOTICE
23 -- All-Purpose Remote Transport System (ARTS) Trailers
- Notice Date
- 3/2/2006
- Notice Type
- Solicitation Notice
- NAICS
- 336212
— Truck Trailer Manufacturing
- Contracting Office
- Department of the Air Force, Air Force Materiel Command, AAC - Air Armament Center, AAC/PK 205 West D Avenue, Suite 433, Eglin AFB, FL, 32542-6864
- ZIP Code
- 32542-6864
- Solicitation Number
- Reference-Number-F1TEAV6046B001
- Response Due
- 4/4/2006
- Small Business Set-Aside
- Total Small Business
- Description
- The Air Armament Center (AAC), Eglin AFB, Florida intends to solicit, negotiate, and award a Firm-Fixed Price contract to purchase seventy four (74) each trailers capable of transporting the All-Purpose Remote Transport System (ARTS) and attachments by air or land. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The announcement number is F1TEAV6046B001. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation F1TEAV6046B001 is issued as a request for proposal (RFP). This is a 100% Small Business Set-Aside requirement. The Government contemplates award of one Definite Quantity Indefinite Delivery type, Firm-Fixed Price contract resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-08, Effective 05 Jan 2006. The North American Industry Classification System (NAICS) code for this acquisition is 336212, with a small business size standard of 500 employees. Please identify your business size in your response based upon this standard. The Small Business Competitiveness Demonstration Program does not apply to this acquisition. The requirement consists of the following items: Trailers for the transportation of the All-Purpose remote Transport System (ARTS), Quantity: seventy-four (74). SCOPE: This purchase description establishes the requirements and functional characteristics of the trailer for the All-purpose Remote Transport System (ARTS). APPLICABLE DOCUMENTS: Government Documents, Drawings and Publications TACOM drawing 10891263-1 - Cable Assembly, Spec; NON-GOVERNMENT DOCUMENTS: American Welding Society D1.1 ? Structural Welding Code ? Steel American Welding Society D1.2 ? Structural Welding Code ? Aluminum SAE J560 - Seven-Conductor Electrical Connector for Truck-Trailer Jumper Cable; SYSTEM DESCRIPTION: The ARTS trailer shall be a commercial trailer for transporting the ARTS and its attachments. For highway use the trailer will be towed by conventional truck and the baseline load the trailer will transport is the ARTS, box rake, Alternate Control System (ACS), spares, and Improved Operator Control Station (IOCS) with IOCS equipment case. For airlift the baseline load will be the box rake, backhoe, forks, dragon with improved dragon mount, ACS, and IOCS with IOCS equipment case. Dimensions of load items are : ARTS (113 Length (in) , 68 Width (in), 78 Height (in), 8,100 Weight (lbs)); Backhoe (101 Length (in), 70 Width (in), 85 Height (in), 1,760 Weight (lbs)); Dragon with Mount (56 Length (in), 45 Width (in), 29 Height (in), 900 Weight (lbs)); Box Rake (85 Length (in), 102 Width (in), 40 Height (in), 2,360 Weight (lbs)); Selected Spares: - ACS Spare Spool ( 27 Length (in), 27 Width (in), 25 Height (in), 100 Weight (lbs)); - Fiber-Optic Repair Kit (13 Length (in), 6 Width (in), 12 Height (in), 5 Weight (lbs)); ACS (30 Length (in), 35 Width (in), 26 Height (in), 195 Weight (lbs)); Forks (50 Length (in), 61 Width (in), 48 Height (in), 300 Weight (lbs)); IOCS (22? Length (in), 7? Width (in), 18 Height (in), <175 Weight (lbs)); IOCS Equipment Case (32? Length (in), 9 Width (in), 20⅞ Height (in), <175 Weight (lbs)); FORM: It is desired that the trailer have no rails, fenders, wheels or other protrusions above the deck level that would interfere with flat forklift loading from the sides. DRIVE ON/OFF PROVISIONS: The trailer shall have provisions for driving the ARTS on and off the trailer such as tilt bed, beavertail, or integrated ramps, etc. These provisions shall be rated to bear the heaviest drive-on configuration, which is the ARTS tractor with the box rake, and ACS. AIRLIFT CERTIFICATION PROVISIONS: The trailer shall be airlift certifiable for C-130, C-141, C-17, and C-5 aircraft while carrying the baseline airlift load given above. The ARTS trailer shall meet the following requirements: Maximum tire pressure: 100 psi; Maximum trailer width: 103 inches at ground level to 12 inches high, 110 inches from 12 inches on up; Maximum length: length should be minimized but still meet ARTS transport requirements; Maximum tongue load on jack when parked: 2000 lbs total and 50 psi; Tire spacing: left side to right side of trailer a minimum of 30 inches apart and a maximum of 100 inches apart to fit on airlifter treadways; Maximum deck height: threshold of 42 inches, objective of 30 inches; Minimize shoring needed to on/off load from airlifter: minimize distance from pintle hook to front axle, minimize distance from rear axle to back of trailer, and maximize ground clearance. Use Figure 2 and Figure 3; Suspension should have a minimum rating of 125 percent of maximum airlift load (i.e., 8,000 pound load requires 10,000 pound suspension) (desired). Sleeper shoring may be used if suspension requirement cannot be met to meet airlift requirements; if needed, sleeper shoring will be shipped with trailer and be included in the total weight of trailer and airlift load HIGHWAY PROVISIONS: The trailer shall be able to safely transport the baseline highway load given above on public roads, both improved and unimproved. Specific highway transport requirements are: DOT licensable in all US states and territories; Tire load: rated at 55 mph minimum; Minimum load rating: 14,000 lbs; Minimum clear deck width: 84 inches; Minimum clear deck length: 216 inches. TIE DOWN POINTS: The contractor shall be responsible for determining the appropriate number of ?solid bar? tie down points (10,000 pound minimum with a safety factor of 1.25 or greater) needed to meet highway load and airlift requirements with maximum airlift load. Assume tie downs to aircraft are at 30 degrees to horizontal, and must meet the following requirements: 3 g forward, 2 g up, and 1 ? g side-to-side. TOWING: Trailer shall be outfitted with a lunette ring to allow towing by a vehicle equipped with a pintle hook. The lunette ring height shall be adjustable to allow towing by vehicles with pintle hook heights between 15 inches and 35 inches above the ground. The smallest pintle hook the lunette ring must be compatible with is McMaster-Carr part # 2853T1. BRAKES: Trailer shall be outfitted with an independent braking system that is not reliant on tow vehicle mechanicals. A parking brake is desired but not required; if a parking brake is not provided then wheel chocks must be provided. ELECTRICAL CONNECTIONS: Trailer lights will have provisions for connecting to 12V tow vehicle and for connecting to military 24V tow vehicle. 12V trailer plug shall be 7-pin SAE J560, and 24V trailer plug shall be 12-pin NSN 6150-01-167-6522 (TACOM drawing 10891263-1). STORAGE BOX: The trailer shall have an integrated, weather-resistant lockable storage box capable of storing the IOCS and the IOCS equipment case with additional room for miscellaneous hand tools and tie down straps. SPARE TIRE PROVISIONS: Provisions for a full-size, identical spare tire with matching tool set of jack and lug wrench is desired but not required. ENVIRONMENT: The trailer shall be required to operate from 0?F to +120?F ambient temperature and be stored from -20?F to +140?F. WEIGHT: The weight of the trailer should be minimized, but shall not exceed 13,000 pounds per axle spaced 48 inches apart (maximum airlift load, C-130 is the limiting aircraft). CORROSION RESISTANCE: Trailer will have industry standard coatings and corrosion resistance for outdoor operation for a 15-year life in a coastal environment. WOOD TREATMENT: To expedite entry of trailer into countries that have pest-free wood requirements, any non-manufactured wood that is used in the trailer shall be free of bark and have no evidence of pest infestation. Any coniferous wood shall also be treated using one of the following methods: (1) Heat ? Heated to a time-temperature schedule that achieves a minimum wood core temperature of 56?C for a minimum of 30 minutes. (2) Fumigation ? Fumigated with methyl bromide with wood at a minimum temperature of 11?C with methyl bromide concentration minimum 48 g/m? for a minimum of 30 minutes, or equivalent treatment. Coniferous wood shall be permanently marked, signifying the treatment method. DECK SURFACE: A non-slip surface for the deck is desired but not required. WELDING: All welds shall meet requirements of American Welding Society (AWS) D1.1 for steel and D1.2 for aluminum as appropriate. QUALITY AND WORKMANSHIP: Delivered systems shall be free of foreign matter and fabrication debris. Systems shall be of a uniform quality and free from irregularities and defects that could adversely affect performance or durability. TECHNICAL DATA: Technical documentation shall consist of a commercial manual containing the following desired information: contact information, illustrated parts breakdown, Original Equipment Manufacturer (OEM) part number list, parts ordering information, preventive maintenance schedule and procedures, corrective maintenance procedures, operating procedures, and safety considerations. SUPPLY SUPPORT: The parts shall be available through local commercial parts suppliers under the part number specified in the commercial manual. SUPPORT EQUIPMENT: No special equipment, special tooling, or special test equipment will be required to support the maintenance of the trailer. WARRANTY: The trailer shall include a warranty that is not less than what is offered by the manufacturer to commercial customers. The contractor shall be responsible for the administration of standard commercial warranty procedures. TRANSPORTABILITY: The trailers will be prepared for shipping in accordance with commercial practices. COMMERCIAL PARTS: The contractor shall use standard, common commercial parts in the design and fabrication of the trailer to the maximum extent possible without adversely affecting performance. IDENTIFICATION PLATE: Each trailer shall have a permanent identification plate with the following information as a minimum: manufacturer, manufacturer Commercial Activity/Government Activity (CAGE) code, trailer weight, trailer model number, and unique trailer serial number that is different for each trailer. NOTE: For a copy of the complete Purchase Description to be attached to the contract, which includes: 1. Product description. 2. ARTS and attachment table. 3. Allowable Trailer Tire Spacing for Airlifter Treadways illustration. 4. Cargo Overhang limits illustration. 5. Ramp Crest Clearance illustration. 6. ARTS Trailer Representative Highway loads illustration, 7. Glossary of Terms, contact Tessie Dunaway at tessie.dunaway@eglin.af.mil or Chris Asbill at ellen.asbill@eglin.af.mil. DELIVERY INFO: First 2 trailers to be ordered at contract award and required within 60 days of order. Subsequent trailers required ASAP following receipt of order but at a rate of at least 6 per month beginning 60 days after receipt of subsequent order. A notional schedule for issuance of subsequent orders is 44 trailers ordered 90 days following contract award, 30 trailers ordered 180 days following contract award. CONTRACT PROVISIONS AND TERMS: The provision at 52.212-1 -- Instructions to Offerors -- Commercial Items (Jan 2006), applies to this acquisition. This provision contains the following addenda: Quotes must include: (1) descriptive or commercial product literature, any specifications, and the commercial manual for the closest commercial product produced, (2) design and descriptive information concerning modifications proposed to meet the requirement, including proposed manufacturing methods and materials, manufacturer part numbers, etc., (3) a detailed comparison of how the product offered meets or exceeds the requirements of this combined synopsis/solicitation. (4) delivery schedule, (5) description of production capability, (6) warranty, to include warranty repair process, location of warranty repair and response time, (7) at least 3 references for similar contracts requiring commercial modifications, to include point of contact name, address, phone number, and contract number, 8) pricing FOB Origin in at least the following quantity ranges, 1-2, 3-10, 11-30, 31-50. Complete proposal package shall not exceed 20 pages. The provision at 52.212-2 Evaluation -- Commercial Items (Jan 1999) applies to this acquisition. Paragraph (a) is completed as follows: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: (1) Technical capability of the item offered to meet the Government requirement, (2)Past performance (see FAR 15.304), (3) Price, (4) Production capability, (5) Proposed delivery schedule. All factors other than cost and price, when combined, are significantly more important than cost or price. The provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Mar 2005) applies to this acquisition. Offerors shall complete only paragraph (j) of this provision, if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of 52.212-3 and include a completed copy with their offer. To obtain an electronic copy of 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Mar 2005), visit the following website: http://farsite.hill.af.mil or contact Tessie Dunaway at this email address: tessie.dunaway@eglin.af.mil . The provision at 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Sep 2005), applies to this acquisition. The clause at 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Feb 2006) applies to this acquisition. All clauses cited at 52.212-5 are applicable to this acquisition and will be checked in the award document; The clause at 252.212-7001 -- Contract Terms and Conditions required to implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Dec 2005) applies to this acquisition. All clauses cited at 252.212-7001 are applicable to this acquisition and will be checked in the award document; DFARS 252.232-7010- Levies on Contract Payments (Sep 2005); The following clauses are applicable to this acquisition as addenda to 52.212-4: 52.216-18 - Ordering (Oct 1995) (a) Award ? 30 September 2007; 52.216-19 - Order Limitations (Oct 1995) (a) 2 (b1) 44 (b3) 60; 52.216-20 -Definite Quantity- (Oct 1995) (d) 30 November 2007; 52.247-29; 52.252-2-Clauses Incorporated by Reference (Feb 1998); DFARS 252.211-7003 -Item Identification and Valuation (June 2005); DFARS 252.246-7000 Material Inspection and Receiving Report (Mar 2003); 252.232-7003 Electronic Submission of Payment Requests (Jan 2004); Eglin AFB Local Clause (J2): Wide Area Workflow DODAAC and Email Distribution Table, SF1449. The following codes will be required to route your invoices and additional emails correctly through WAWF: Invoice Type: INVOICE AND RECEIVING REPORT (COMBO); Contract Number: See Block #2 of the award; Delivery Order: See Block #4 of the award if applicable; Issue Date: See Block #3 of the award; Issue DODAAC: See Block #9 of the award; Admin DODAAC: See Block #16 of the award; Inspected By DODAAC/Ext: See Block #16 ; Ship To Code/Ext: See Contract Line Item; Ship From Code: See Block 17a; Pay DODAAC: See Block #18a of the award. ADDITIONAL EMAIL NOTIFICATIONS: (1) Inspector: Government (2) Acceptor: Government (3) Contract Administrator: tessie.dunaway@eglin.af.mil (4) Contracting Officer: ellen.asbill@eglin.af.mil. Payment may be expedited electronically via the Internet through the Wide Area Work Flow (WAWF) system. WAWF may be accessed at https://wawf.eb.mil/ . WAWF Training may be accessed online at http://www.wawftraining.com/ . Payment information may be accessed using the DFAS website at http://www.dod.mil/dfas/. Your purchase order/contract number or invoice will be required to inquire about the status of your payment. To visit the clauses and provisions in full text, visit the website (http://farsite.hill.af.mil). Vendors must be registered in Central Contractor Registration (www.ccr.gov) before award can be made. All responses must be received no later than 4:00 pm, Central Standard Time. Eglin AFB, Florida, USA on 04 April 2006. Offerors may submit proposals by facsimile IAW provision 52.215-5, Facsimile Proposals (Oct 1997) or by email to the contacts listed below. When faxing your proposals, please note the solicitation number on the cover page. Authorized company officials must sign all proposals. The facsimile number is 850-882-9381. For clarification, explanation, and/or additional information regarding this acquisition, please contact Tessie Dunaway at 850-883-3527 or E. Chris Asbill at 850-883-3519. An Ombudsman has been appointed to address concerns relating to this acquisition. The Ombudsman does not diminish the authority of the program director or contracting officer, but communicates contractor concerns, issues, disagreements, and recommendations to the appropriate Government personnel. When requested, the Ombudsman will maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process. Matters of a routine or administrative nature concerning this acquisition should not be addressed to the Ombudsman but rather the Contracting Officer or Contract Specialist previously identified. For any other concerns, interested parties may call the Air Armament Center Ombudsman, Mr. Dennis Love at (850) 882-0312, AAC/XP, 101 West D Avenue, Suite 131, Eglin AFB, FL 32542-5495. NOTICE: Any contract awarded to any offeror who, at time of award was suspended, ineligible, or debarred from receipt of contract with U.S. Government agencies, or in receipt of proposed debarment from any U.S. Government Agency, is voidable at the option of the U.S. Government. Numbered Note Number 1 applies to this solicitation.
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