SOLICITATION NOTICE
X -- Hotel Services for May 2006 for VISTA PSO
- Notice Date
- 3/10/2006
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Corporation for National and Community Service, Procurement, Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA, 19107
- ZIP Code
- 19107
- Solicitation Number
- AT-05-01-06-PSO
- Response Due
- 4/5/2006
- Archive Date
- 4/20/2006
- Description
- The Corporation for National and Community Service, wholly Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, conference space, and meals for AmeriCorps *VISTA Pre Service Orientation. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. This event will take place in the San Juan Area, May 1st through May 4th 2006. Only hotels without a casino will be accepted. Compliance: The facility must comply with the American with Disabilities Act and be on the Hotel-Motel National Master List of FEMA/United States Fire Administration. The bid must include the following: Bidders? EIN number DUNS (Dun and Bradstreet) number Proof they are registered in the Business Partner Network Central Contractor Registration (CCR) system. You can register in the CCR at the following web site: http:/www.bpn.gov. FAILURE TO PROVIDE THE ABOVE INFORMATION WILL AUTOMATICALLY DISQUALIFY YOU. Specifications for this event include the following: Registration: Two (2) large covered tables set up in the assigned registration area or outside the main meeting room beginning at 10:00 am May 1st, 2006 and remaining until the conference conclusion, May 4th, 2006 at 4:00 pm. A message board should be set up and left in the registration area throughout the duration of the conference. Sleeping rooms: Forty four (44) double rooms for three nights (May 1-3, 2006) OR Thirty one (31) triple rooms for three nights (May 1-3, 2006). Meeting Space: May 1st (10:00am-2:00pm) one general session room with U Shape set up for sixteen (16) attendees. May 1st (3:00pm-9:00pm) one general session room with round tables of 10 for ninety (90) attendees. May 2nd (8:00am-9:00pm) one general session room with round tables of 10 for ninety (90) attendees and one breakout room for twenty-five (25) attendees in rounds May 3rd (8:00am-9:00pm) one general session room with round tables of 10 for ninety (90) attendees; 1 breakout room forty-five (45) attendees in rounds of 10 May 4th (8:00am-5:00pm) one general session room with round tables of 10 for ninety (90) attendees; 1 breakout room forty-five (45) attendees in rounds of 10 Meals: May 1st, 2006 A.M. Break and Lunch for 16 attendees PM Break and Dinner for 90 attendees May 2nd, 2006 Breakfast, Lunch and 111 attendees (includes supervisors training); Dinner for 90. Times will be assigned. May 3-4, 2006 Breakfast, Lunch and Dinner for 90 attendees. Times will be assigned. Equipment: May 1-4 (8:00 am-9:00 pm) One (1) projector screen in general session room One (1) projector screen in the breakout room One sound system with wireless microphone in general session room One Data Projector for breakout room on May 2nd 2006 Rental expenses for A/V equipment must be included in your proposal. Miscellaneous: In submitting a bid, please present inclusive pricing. Only sleeping room rental, meeting room rental, and scheduled meeting costs for these guests should be included in this solicitation. Guests will be responsible to pay for any incidental or personal expenses such as telephone calls, room service, etc. Special requirements: Meeting rooms and at least 20% of sleeping rooms must be accessible to physically challenged individuals. At least 20% of each of the meals will be vegetarian or vegan. Responses to this RFQ are due at the office listed at the bottom of this RFQ by COB 4/5/2006. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The NAICS Code for this requirement is 721110 and the small business size standard is $5M. The provisions at 52.212-1, Instructions to Offerors-Commercial, applies to this Acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items with its offer. This is best value procurement and evaluations of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52212-5(b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52-222-41; 52.225-3; and 52.232-34. Bid proposals MUST include the following information to be considered: 1.) Per night sleeping room rate for single and double occupancy these cost should fall within the federal per diem cost for lodging for your area 2.) Cost PER PERSON for all catering (due to our status as a federal corporation we will only consider food costs which fall within the federal per diem for your area). 3.) Charges for meeting space and audio-visual equipment. 4.) A description of the shuttle service available and any costs associated with shuttle transportation and parking costs. The solicitation number is AT-05-01-06-PSO and is issued as a request for a quotation (RFQ). Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Proposals sent by fax and/or e-mail WILL NOT BE CONSIDERED. Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your quotation will arrive in time to be considered. Therefore we suggest they you use USPS Priority mail services or a commercial overnight delivery service. Any proposals received after the due date will not be considered. Bids should be submitted to Contracting Officer, Atlantic Service Center, Corporation for National and Community Service, 801 Arch Street, Suite 103, Philadelphia, ,PA 19107, (215) 597-0740 (voice); Not later than: 04/05/2006. Only facilities within the San Juan area need apply. Contract award is subject to availability of funds Responses to this RFQ are due at the above office by COB 04/05/2006.
- Place of Performance
- Address: San Juan, Puerto Rico
- Country: Puerto Rico
- Country: Puerto Rico
- Record
- SN01003753-W 20060312/060310211612 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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