Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 18, 2006 FBO #1573
MODIFICATION

63 -- Infant Security System, including installation, to Navy Medical Center San Diego

Notice Date

3/16/2006
 

Notice Type

Modification
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

Department of the Navy, Bureau of Medicine and Surgery, NMLC, 1681 Nelson St, FT Detrick, MD, 21702-9203
 

ZIP Code

21702-9203
 

Solicitation Number

N62645-06-R-1009
 

Response Due

3/29/2006
 

Archive Date

4/13/2006
 

Small Business Set-Aside

Total Small Business
 

Description

AMEND 2 THE FOLLOWING ARE THE AMENDED ESSENTIAL CHARACTERISTICS: ACCESS CONTROL SYSTEM HAS ADDED: 5. Vendor shall include and install biometric overrides at each of the locked portals, such that designated personnel can enter and/or exit during an alarm condition. Override occurrences shall be recorded by an ISS component. 6. System shall include a manual switch/pushbutton at each nurses station in the North, East, and West wings to override the securing mechanisms for that wing. AREA OF COVERAGE NOW READS: 1. Security system coverage shall be determined by technical schematics . 2. Workstations shall be placed as designated by MTF. There shall be 6 workstations, (1 NICU#1, 1 NICU#2, 1 L&D, 1 Three North, 1 Three East, 1 Security Office) 3. ISS Devices: Provide sufficient receivers and exciters to completely cover the designated space, and to meet requirements of the drawings and specifications. (The designated space does not include the staff locker rooms.) The contractor shall ensure the installation of a complete system, using equipment and software to provide the required coverage and functionality, whether or not specifically noted on the available drawings. WORKMANSHIP HAS ADDED: 7. NMCSD is not subject to regulatory control by the city, county, or state with respect to construction. Construction material disposal containers exterior to the medical center are coordinated with the facilities manager. 8. Upon completion of installation, contractor shall remove the previous system, including any wiring. Conduits can be reused, or abandoned, but any firewall penetrations shall be sealed. IN ADDITION TO THE ABOVE REVISIONS TO THE ESSENTIAL CHARACTERISTICS, THE FOLLOWING ARE FREQUENTLY ASKED QUESTIONS: 1. On the map, there is still confusion as to the locker room area in the OB Surgery and Laboratories section. Is the intent to secure the doors with available resources and allow access only to personnel with need to access? This is the access path to the South passage (Catwalk to Bldg 3). This could be included in the area of coverage by installing an alarm sensor at the intersection of the catwalk and the back of the Lab area. Please clarify. ANS: Locker rooms are already secured by NMCSD. Only NICU & FAU personnel have access to that area. Sensors shall cover the main hallway with the windows, before and after the automated doors. 2. In the service elevator room/hallway (central triangle area), there are 2 elevators and 6 entrance ways into that area. Does NMCSD wish to secure the six normal doors with lock and key method? Or does NMCSD intend that vendor secure the elevator doors with their installed system? ANS: (see answer as part of question 3) 3. In the same service elevator area, is an alarm sensor be added to cover the access to the elevators? If vendors secure the elevator doors, would the Automatic robot cleaning device that uses those elevators interact/override the door locks? ANS: NMCSD does not require locking the doors on the service elevators. Therefore, an alarm sensor that shall alarm if a protected infant enters the lobby area of the service elevators is required. Additionally, a camera is required in the area. 4. We wish to know if the distance for alarm sensors to engage door locks should be 10 feet from the doors on the inside of the wings. Is this acceptable? (If Nuisance alarms are anticipated, a Do-not-pass line could be applied to the floor at the 10-foot boundary.) ANS: The offeror shall determine the best means and distance of providing the desired result based upon the design of their system. Nuisance alarms are a concern, therefore a means to minimize them are the responsibility of the offeror. 5. Installers Wages: is this a Prevailing Wage Project? And if so, please send us the rates to be used. ANS: Wage parameters are not set by this solicitation, or by the resultant contract. This is for the purchase of the ISS Equipment, the installation is incidental. Winning bidder must comply with local, state, and Federal regulations regarding wages. 6. Provide Bidders List. ANS: Once vendors submit a bid, their identity is protected as procurement sensitive. 7. Please send Full Size Copy of Floor Plans for 3rd Floor Infant Area for both bidding & asbuilts. ANS: Floor plans are available as PDF files, these drawings are only floor plans, and do not contain any of the information normally found in architectural drawings. The PDF files are available upon request by emailing rtaylor@nmlc.med.navy.mil. Only CCR registered companies will be granted access to these files. 8. Confirm installation - Cabling above ceilings & floors can be Plenum rated, exposed areas to either be EMT Conduit or Wire Mold ANS: The walls of the third floor are plasterboard and metal studs. Installation of wiring/conduit on the exterior of the walls is not acceptable. PLENUM rated cables are acceptable where regulations and codes permit. Wires that run down must be encased in conduit. 9. Existing Security System: Provide the company names who installed the existing system & if there are items to be reused such as door holders, cameras, sensors, keypads etc. I wish to have model numbers / cut sheets. I wish to have Equipment Submittals, & existing asbuilts, this may help to save money on the installation for the Owner. ANS: CEI (Construction Electronics, Inc.) and RFT (RF Technologies, Inc.) are incumbent contractors for the existing system. See answer 48 for details. Model numbers/ cut sheets are not available. All existing equipment (cameras, doors, etc.) is the property of the government and can be reused if it is in accordance with FAR 52.211-5 (e), with government approval. Materials/equipment must be of New, Reconditioned, or Remanufactured condition. 52.211-5 -- Material Requirements. http://www.arnet.gov/far/ 10. Confirm that where existing CPU Server on 3rd Floor, Janitors Closet, that this room can be used to mount New Security Equipment. From there vendor can use the existing LAN for communications from our new panels to New Monitor Station / Server at the 1st Floor Security Room. ANS: Janitor closet mentioned is a wet area, it is strongly suggested that another location would be more appropriate to locate electronic components. It is recommended that the utility closet on 3 East, room number 3R-R3.2 be used. The ward clerk has direct line of sight on this room and it is located right next to the unit LPO's office. 11. Confirm New Door Sensors at the new door locations to work within a 10 ft radius of the doors. ANS: Door sensors shall operate so as to comply with the requirements of the solicitation. 12. Are there going to be Security Cameras in the elevators? ANS: Not as part of the Infant Security System install. 13. Need sequence of operation of security door locks at new door locations (double doors) how do you want them to interface with existing fire alarm MAG door holders? ANS: ISS installation must interface with the fire protection system and comply with the NFPA Codes. All interfaces with the Fire Protection System would be designed by the ISS contractor, approved by NMCSD Facilities Management and NAVFAC Fire Protection Engineers, installed and tested by the ISS Vendor. The offeror shall propose a solution that meets both sets of requirements. 14. Confirm the quantities of work stations, door locks, cameras, alarm sensors & exciters shown on the map given to us on the job walk 1/10/2006. ANS: NMCSD requires work stations in the following areas: NICU 1 - 1; NICU 2 - 1; L&D (3 West) - 1; 3North - 1; 3East - 1; Security office - 1 Total of 6 security stations in total. Door locks - There shall be sufficient door securing devices to cover all the egress points of the secure area. The information is the responsibility of the offeror to determine based upon the drawings available/provided of the area. Number of cameras and camera placement - There shall be sufficient cameras to cover all the egress points of the secure area. The information is the responsibility of the offeror to determine based upon drawings available/provided of the area. The camera placement shall comply with the Essential Characteristics as posted in N62645-R-06-1009. Alarm sensors - There shall be sufficient alarm sensors to cover all the egress points of the secure area. The information is the responsibility of the offeror to determine based upon the drawings available/provided of the area. Alarm sensors shall be placed in designated third floor elevator lobbies. Exciters - There shall be sufficient exciters to cover the entire square footage of the secure area without any dead zones. The information is the responsibility of the offeror to determine based upon the drawings available/provided of the area. 15. Vendors need clarification on the different elevator rooms that we are to protect. a. It is stated in section marked Access Control System point 1 {The ISS shall lock all designated exit portals, including elevators, if protected infant is removed from the designated areas. (The ISS shall only lock a specific location and not the entire ISS-protected wing.)} b. Then in the same section point 4 it states {Doors and elevator doors shall be securable by the system, the elevator operation between the non-protected floors shall not be hindered by the alarm; only the protected door(s) leading to each elevator from the protected area shall not open.} c. Which doors need to be clarified. There are sections that have elevators that have no door leading into the area so they cannot be locked to protect the elevators and other area that have too many doors leading into the area which would make it cost prohibitive to protect. ANS: In response to (a, b, c), in the protected area of 3rd floor, vendors need to prevent access to the patient elevators and secure designated exit doors. NO ELEVATORS CARS SHALL BE PREVENTED FROM NORMAL OPERATION MOVING AMONG THE NON-PROTECTED FLOORS. OUTER DOORS OF EACH ELEVATOR IN THE PROTECTED AREA WHERE ALARM ACTIVATES SHALL BE SECURED ON THE PATIENT ELEVATORS ON THE THIRD FLOOR. The service elevators do not require securing, only monitored with alarm sensor and camera in the 3rd floor service elevator lobby area. 16. The following describes the 3 ways an elevator can be protected (Vendor Comments): a. 1 - Bank style control, which, if a tag enters the area in front lobby area of the elevators which are protected, the system will see it and enter into alarm instantly and can or will control the elevator cars (dependant on what the elevators are capable of) by either locking the elevator(s) down if they are on the floor or bypassing the floor if they are not on the floor. This requires 1 controller per bank of elevators b. 2 - Individual Elevator Control by Car, which, is mounted around or at each elevator individually and when a tag is detected and the door to the elevator is open the alarm would sound and the car would lock in place (dependant on what the elevators are capable of). This requires a controller per car being protected. c. 3 - Individual Elevator Control by Car, which, is similar to above with the exception a controlling device is mounted on top of each car, which rides the car from the basement to the roof and will detect when a tag enters the car and it will lock only that car down, not affecting the other cars. You will require one device per elevator car ANS: None of the above. The movement of the elevator cars shall NOT be hindered, Vendor shall provide a means for securing/locking the doors from opening on the third floor main patient elevators. Do not take control of the elevators, vendors shall secure the doors. 17. All of these ways of controlling the elevators would require a tie in with the elevator company in either just controlling the door hold open on the car or a full mounting and installation on the car. We will all need clarification on how you would like the elevators controlled. ANS: See answers to 15 and 16. 18. Under ACCESS CONTROL SYSTEM, Item 4, the statement is made that "Doors and elevator doors shall be securable by the system, the elevator operation between the non-protected floors shall not be hindered by the alarm; only the protected door(s) leading to each elevator from the protected area shall not open." ANS: Do not lock the elevators down. If a sensor tag enters the prescribed area near the door, the protected door(s) shall secure and the alarm shall activate. 19. Is the sophisticated Automated Guided Vehicle (AGV) system integrated closely with the operational control of the service elevators, including elevator door operation. a. Is it your intent to integrate the Infant Security System with this sophisticated AGV/service elevator control system? b. If so, will preventing the protected elevator door from opening adversely affect AGV system operation? ANS: In response to (a and b), in the central area of 3rd floor, do not interface the ISS with the AGV. These are service elevators and do NOT require securing devices. 20. Clarify how you would like vendors to handle security protection for the service elevator bay. ANS: Protect the perimeter with an alarm sensor that would detect if a sensor entered the lobby area. 21. Who is the elevator maintenance company and what is their contact information? ANS: Current elevator service company - Chugach McKinley is the current Prime Contractor for elevator maintenance. The contact number is (619) 234-0552. 22. Please define the elevator coverage. To appropriately cover the service elevators, the hospital should either have all 6 exits points covered (very costly) or have one controller in the area that will allow the elevators to bypass the floor if a tag is in the field, or at least alarm if the tag is in the field. Another option would be to have individual elevator controls. If a tag enters an elevator car, there would be a warning sound. If the tag does not exit the car, an alarm will sound in 10 seconds and the door remains locked open until reset. The other car would still be operational unless a tag enters that one. ANS: See answers 15-20. 23. Where do you want the monitor for elevators, elevator lobby area or within the elevator? ANS: Vendor shall place the exciters in the hallway/lobby before the elevators. 24. Where do you want the monitor for service elevators, elevator lobby area or within the elevator? ANS: Service elevator lobby area. 25. Is the winning bidder required to remove the existing infant security system as part of there bid and if so to what extent do you want the system removed (all wiring in the ceiling, all controllers, receivers, keypads on walls and existing computers if applicable), also any holes or damage to walls that is necessary when the removal occurs, is that to be patched and fixed by the facility itself or is Vendor required to do this. ANS: Yes, the winning vendor shall ensure that existing system components are removed and that any new fire or smoke barrier penetrations are sealed as specified in the solicitation. All fire or smoke barrier penetrations created or caused by removal of the old system cables, conduit, or components shall be sealed by the winning vendor. No wiring shall be abandoned in place. Vendor shall follow Workmanship characteristics for post-installation condition and appearance. 26. Please define the birth census at the facility? It was noted that is was between 250 & 300 births per month and that you would require 90 tags? please confirm. ANS: 300 per month 27. How many tags, and of what type (i.e. infant, mother, pediatric, etc.), are required? ANS: only infant - 90 tags 28. As dust containment is a requirement for this installation please forward the NMCSD Infection Control Policy regarding dust containment. As discussed, it may only be needed in the patient wards. Define your requirements per wards and hallways. ANS: See posted Infection control documents in FBO (as amendment) and use with PDF files. 29. Are there any areas with asbestos to be concerned about and if so who will be doing the abatement? Will the facility have this done or will you require vendor to issue a quotation for it? ANS: The only known asbestos is in the mastics used for flooring and coving. 30. You have stated that we are required to complete and submit a copy of forms: Provision FAR 52.213-3 and DFARS 252.212-7000 and others, where do we get these forms? Is there a web site that we can go to, to obtain them? ANS: http://www.arnet.gov/far/ 31. Question for staff training, how many personnel will be requiring training for the healthcare staff, security staff, maintenance, facilities, housekeeping and any other staff you may require? We need this to determine days of training required. ANS: NURSING: There are two 12 hr shifts (days and nights)? vendor can catch majority of staff if training days are held on Tues and Thurs. NMCSD has 4 different units to train? NICU (60 staff), L&D (60 staff), 3E (30 staff), 3N (40 staff) 32. How many doors need to be protected in the OB Surgery area? There was a question as to whether or not there was a door that leads out of the locker room. ANS: That door is cover by the FACU staff. It leads directly to the nursing station, which is continuously manned. OB has one back south exit, one exit/entrance to FAU, one exit/entrance to PACU, and the main double door entrance/exit (a total of 4 doors in all). 33. Please supply floor plans and current specs for cameras. Can camera system for the third floor be independent of the other hospital cameras, or do they need to integrate? ANS: There are no specifications in addition to those provided by the solicitation. This is a performance specification, and the offeror is expected to propose a solution based upon available technology. ISS cameras are independent from other hospital cameras. 34. Can you please give me the minimum requirements of the DVR and Cameras? a. For instance: How many days of recording, frames per second. Lux on the camera, TV Lines etc. ANS: This is a performance specification, and the offeror is expected to propose a solution based upon available technology. 35. Where do you want cameras located? How many? ANS: Cameras are to be placed at all entrances/exits of units. Placement shall be in accordance with the Essential Characteristics. 36. What are the recording device requirements? (i.e. frames per second, total recording time etc.) ANS: This is a performance specification, and the offeror is expected to propose a solution based upon available technology. 37. What brand of camera and recording device is required? ANS: No brand specified. 38. Will the hospital still supply the 110 VAC at each exit point to power the controllers or will we be utilizing the existing closets the current system are residing in? ANS: The successful vendor shall install all electrical conduit/wiring. Facilities will work with the contractor to identify the electrical panels to which they can connect for electrical power. 39. Where can we obtain information regarding local permit fees? ANS: The NMCSD is not subject to local or state permit requirements. However, this does not exempt an employer from complying with applicable state and local laws (taxes, occupational health and safety, etc.). 40. Question: The drawing you sent has a large {X} across the left side. Does this mean that this section is deleted from the scope of work? ANS: No, the {X} was a scribbled note. No change to SOW. 41. How we are to become CCR registered? ANS: You may become CCR registered by visiting www.ccr.gov and following the instructions online. You shall need a DUNS number to get started, that information is also available on CCR. It is recommended registering online, rather than by phone. You must be CCR registered before a government contract can be awarded and in order to get paid. 42. Where can we locate the NMCSD Infection Control Policy regarding dust containment? ANS: See Question 28. 43. Is this going to be awarded to one prime vendor, or several vendors to perform each piece? If one prime vendor, then can we utilize sub contractors? ANS: Award will be to one Prime Vendor. Subcontracting is allowed. 44. GSA only award or can some of the offering be open market? ANS: The government will consider all offers from responsible vendors. 45. Are site summery mandatory, if not can we receive site documentation? (Floor plan, etc...) ANS: Site summery (site visit?) is not mandatory. Documentation will be provided as per solicitation. 46. Are items 1, 2, and 7 in the Central Alarm System section required, or just suggested? ANS: Items 1 and 7 are requirements of the government. Non-compliant products will not be considered. Item 2 in the Central Alarm System states {radius area of 30 feet} is a preferred distance; the government will consider alternate ranges that are within a reasonable variance. 47. Is a waterproof Band a requirement? ANS: Yes, infants receive baths and the tag is required to be waterproof. 48. Is the procurement for full and open competition? Is this a new requirement or is there an incumbent contract in place? If there is an incumbent, could you provide me the following information or direct me to where I could obtain it: Awardee, Award Date, Contract, Contract Value, and Contract Duration. Also, is there a Program Manager point of contact? ANS: No, 100% Total Small Business Set-Aside Incumbent CEI & RFT CEI Contract Number: N00259-03-M-7600 Contractor: Construction Electronics, Inc. Address: 13715 Stowe Dr., Poway, CA 92064-6836 Duration: Not Available RFT Contract Number: N00259-00-F-6906 Contractor: RF Technologies, Inc. Address: 3125 North 126th St., Brookfield, WI 53005-3115 Duration: Not Available 49. What constitutes an alarm, baby detected near monitored door or baby detected near monitored door with door open? ANS: Alarm activates when tag approaches a portal whether the door is open or closed. 50. Referencing the amended essential characteristics in the access control section states that you now require Biometric readers - Questions: a. Are you looking for these to replace the keypads or card swipes that were currently being interfaced to? ANS: Vendor shall install Biometric readers without regard for existing keypads/ cardswipes. Existing keypads/cardswipes shall be removed in accordance with the specifications. b. What is the name, make and model of the biometric system that you are either installing or looking for us to install? ANS: The government is not specifying any name, make, or model that Vendor shall install. c. What type of biometrics are we talking about, finger, retinal, palm, voice, please clarify? ANS: Vendor shall propose any Biometric reader that meets the requirements of this performance specification, and propose a solution based upon available technology. 51. Reviewing the conduit guide lines, are we to mount conduit everywhere the low voltage cat 5 is to go or can we utilize cable trays and J hooks where possible to cut down on the labor and expense of the system - or is the conduit required only for 110 volt electrical. ANS: Wires that run down must be encased in conduit. 52. Is there a specific electrical company that has to be utilized for installing the 110 volt power? ANS: NMCSD does not have a specified electrical company. Subcontractors are contractor responsibility.
 

Place of Performance

Address: NAVAL MEDICAL CENTER SAN DIEGO, 34800 BOB WILSON DRIVE SUITE 8, SAN DIEGO CA

Zip Code: 92134-1008

Country: USA
 

Record

SN01008132-W 20060318/060316212556 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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