SOLICITATION NOTICE
J -- GREASE TRAP MAINTENANCE
- Notice Date
- 4/18/2006
- Notice Type
- Solicitation Notice
- NAICS
- 562998
— All Other Miscellaneous Waste Management Services
- Contracting Office
- Other Defense Agencies, Defense Commissary Agency, Contracting Business Unit Support Services/Supply and Revenue Branch, 1300 E Avenue, Building P-11200, Fort Lee, VA, 23801-1800
- ZIP Code
- 23801-1800
- Solicitation Number
- HDEC05-06-T-0014
- Response Due
- 4/17/2006
- Small Business Set-Aside
- Total Small Business
- Description
- POC: Janice Moore Fax: 804-734-8669; Phone: 804-734-8027; Place of Performance: Quantico MCCDC, Virginia; 100% Small Business Set Aside; Classification Code: J; FSC Code: J045; NAICS Code: 562998; SIC Code: 7699; Size Standard: $6;million; Description: Maintenance of Grease Traps A) This is a combined synopsis and solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. B) The solicitation number for this procurement is HDEC08-06-T-0014 and is issued as a Request for Quotation (RFQ). C) This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-08, DFARS Change Notice 2006-03-21, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition. D) For information purposes the Standard Industrial Classification Code is 7699. The North American Industry Classification systems (NAICS) code is 562998. The Size standard is $6 million. E) Contract Line Item Numbers (CLINS)?Provide Pricing in the following format (Periods of Performance are shown in Paragraph F): Location: Quantico MCCDC, 3400 Russell Road, Quantico, VA 22134-5082 Base Year: June 1, 2006 thru May 30, 2007 0001AA Grease Trap Pumping & Disposal, accomplish every 3 months $____ x 4 quarters = $___________; 0001AB Hydroflushing main line; $___________ x 1 each (est.) per year = $____________; 0001AC Unscheduled Service/Emergency Calls; Hourly Rate $_________ x 40 est. hrs = _________A Normal duty hours, Mon-Fri prior to 5:00 PM); Hourly Rate $_________ x 10 est. hrs = _________B (Other than normal duty hours (Holidays & weekends after 5:00 PM) Trip Charge $_________ x 5 est. trips = _________C (Round trip) If not applicable, enter N/A A+B+C = $________(Total) For evaluation purposes, the sum of A+B+C shall equal the total estimated unit price for CLIN 0001AC 0001AD Repair Parts Cost Material Handling: _________% NOTE: Do not estimate amount for repair parts. At time of award, the government will insert the not to exceed (NTE) unit price and amount which will include an estimated dollar amount for repair parts. For evaluation purposes, the percentage of material handling will be added to the NTE amount. 1001AA Option Year 1: same as above* 2001AA Option Year 2: same as above* 3001AA Option Year 3: same as above* 4001AA Option Year 4: same as above* F) *The period of performance is June 1, 2006 thru May 30, 2007 Base period; and is further explained below: There will be a base period of twelve months and four consecutive one-year (12-month) options. Provide pricing for each of the five years. G) Provision at FAR 52.212-1, Instruction to Offerors - Commercial Items applies to this acquisition along with the following Addendum: Addendum to FAR 52.212-1 Instruction to Offerors ? Commercial Items Quotes shall contain the following information: RFQ NUMBER (see Paragraph B); TIME SPECIFIED FOR RECEIPT OF QUOTES (see Paragraph R); NAME, ADDRESS, FAX NUMBER OF OFFEROR; E-MAIL (optional) OF OFFEROR; UNIT PRICE, EXTENDED PRICE PER CLIN ITEM AND TOTAL PRICE (in the format specified in paragraph E); ANY DISCOUNT TERMS; and IF your firm accepts credit card payments provide NAME; PHONE #; FAX # of the Point of Contact in your Accounts Receivable department. Quotation shall also contain all other documentation specified herein. Quotations must be SIGNED. Quotation shall include a STATEMENT specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and acknowledge all amendments to the solicitation (as applicable). PERIOD OF ACCEPTANCE OF QUOTES: The quotation shall state the agreement to hold the prices contained therein firm for 120 calendar days from the date specified for receipt, unless another time period is specified in an addendum or amendment to the Request for Quotation. LATE QUOTES: Request for Quotations or modifications of quotes received at the address specified for the receipt of Quotes after the exact time specified for receipt WILL NOT be considered (except in accordance with paragraph f of FAR 52.212-1) . The listed Federal Acquisition Regulation (FAR) clauses apply to this solicitation and are incorporated by reference. H) EVALUATION/AWARD: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a purchase order resulting from this RFQ to the lowest priced quote which meets the requirement specified herein. If no offers match the government?s specifications exactly as stated, then Alternative Solutions will be evaluated as to their feasibility and award made to the lowest priced feasible Alternate Solution. However, Alternative Solutions will only be evaluated should no conforming offers be received. This is a 100% small business set-aside procurement. All responsible sources may submit a quote which shall be considered. J) QUOTERS SHALL INCLUDE A COMPLETE COPY OF THE PROVISION AT FAR 52.212-3, QUOTER REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (Jan 2005)(as applicable) WITH THEIR QUOTE, which may be completed electronically at http://orca.bpn.gov. Quoters that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration. All FAR & DFARS Clauses may be viewed in full text via the Internet at http://farsite.hill.af.mil/. K) FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition along with the following Addendum: Addendum to 52.214-4 (Contract Terms and Conditions ? Commercial): STATEMENT OF WORK STATEMENT OF WORK SCHEDULED MAINTEANCE AND REPAIR SERVICES FOR DEBRIS REMOVAL FROM GREASE TRAPS QUANTICO MCCDC COMMISSARY STORE 1. GENERAL: The contractor shall provide all personnel, supervision, equipment, tools, parts, lubricants, transportation, and other items and services necessary to perform the removal of debris from grease traps in the commissary meat department. 2. APPOINTMENT: The store director or the designated representative is hereby designated to participate in the administration of this contract to ensure the contractor's compliance with its technical requirements, including inspection and acceptance of the service for the Government at the performance sites. All service technicians will check in with the store director or the designated representative prior to performing any service and after completion of the job. 3. PERSONNEL, SECURITY & SAFETY: Contractor personnel must be recognizable while in the commissary by means of uniform or identification badge or patch. The contractor shall be responsible for obtaining installation access, if required, for vehicles and personnel needed at the work site. Contractor personnel shall observe all personnel security directives in place at the commissary, such as entrance/exit doors, sign-in/sign-out procedures, etc. Also, must comply with U.S. Department of Labor and DeCA Occupational Safety and Health (OSH) guidance and regulations. 4. WORK SCHEDULE: Day and time of all work performed under this contract must be arranged in advance with the store director or the designated representative to prevent interference with patrons and normal operation of the commissary. At the contractor's convenience, and with the approval of the store director or designated representative, the contractor may work extended hours to ensure timely completion of work at the contractor's regular time rate quoted in this contract. 5. AVAILABILITY OF UTILITIES: Water and electricity are available at the job site and may be utilized by the contractor, at no cost, in quantities necessary to perform the work herein. Contractor will be responsible for all temporary connections necessary for operations and for their removal prior to final acceptance of work. 6. SCHEDULED CLEANING: Work performed shall be in accordance with standard industry practice (at a minimum of once every three months) and shall include, but not be limited to the pumping and disposal of approximately 1,500 gallons of waste from drains and grease traps. Hydro flushing of the main line from the meat department to the grease traps may also need to be accomplished as required no more than once per year. This is an estimate only. 7. REPAIR SERVICES: Repair services will consist of responding to emergency calls within two hours. Repair service shall provide emergency grease trap maintenance which would prevent unsanitary conditions. 8. PARTS: Except as noted below (Hardware Items), all parts and materials furnished or used while performing repairs will be reimbursed by the Government. Cost for replacement parts will be no greater than that charged the contractor?s commercial customer and shall be billed at actual cost plus the predetermined percentage listed in the schedule. Replacement parts shall be broken out, itemized and invoiced to show contractor?s cost and material handling rate separately. The Government shall retain possession of parts removed for repair/replacement, unless trade-in credit is deducted from the cost of the replacement part(s). HARWARE ITEMS: Minor parts (common items costing less than $1.00 each, such as nuts & bolts, lubricants, etc.), will be provided free of charge to the Government. 9. CLEANING: Prior to departing the commissary, the contractor will clean the work area of any material or debris, which results from performing his work. 10. COMPLIANCE WITH ENVIRONMENTAL PROTECTION AGENCY (EPA) AND ASSOCIATED FEES: Under Executive Order 13101, the contractor shall comply with all applicable EPA guidelines and procedures during the performance of this contract. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations. The contractor is responsible for complying with local, state, and federal regulations concerning use, removal, transportation, handling, and disposal (off the installation) of oil, parts, or other hazardous waste items resulting from the performance of this contract. The Government will assume no liability or responsibility for the contractor?s compliance or noncompliance with such responsibilities. The Government shall reimburse environmental fees imposed on the contractor for performance of unscheduled service calls only. Environmental fees for preventive maintenance shall be included in the PM cost. The contractor shall list all environmental fees as a separate item on the invoicing. 11. CONTRACTOR CALLBACK: Monitoring of repairs and services will be accomplished on a 100% inspection basis immediately after completion. This will normally be within one day of use. When the store director determines that equipment was not properly cleaned or that necessary repairs were not made, the contractor will be notified. This shall be considered a callback and the service shall be at the contractor's expense. Response time for call back service shall be a maximum of twenty-four hours from the time the commissary contacts the contractor of the problem. 12. SERVICE TICKET: The contractor will furnish a prepared service ticket each time service is provided. Service tickets shall list all work performed and all parts used for each type of equipment. The service ticket must also include date and time the contractor began and completed service, along with the total hours needed to perform the required maintenance. A signature of the store director or designated representative shall validate the service described on the ticket. 13. INVOICES: Send invoices to the address in block number 15 of the award. 14. TRIP CHARGES: A trip charge is defined as the cost of transportation from the contractors place of business, to the commissary, and return. Contractor shall not charge for additional labor time during travel. (c) Changes: ADMINISTRATIVE MODIFICATIONS: The Government may issue unilateral written administrative modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data. (i) Payment. The Government may make payment by an authorized Government Credit Card user for the services received. No authority is granted to the contractor to make automatic charges to the credit card number. No advance payment is authorized.    M) FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEV) applies to this acquisition and the following clauses are hereby incorporated by reference: 52.233-3 Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract Claim; FAR 52.222-3 Convict Labor; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212); FAR 52.222-36 Affirmative Action for Handicapped Workers (29 U.S.C.793); FAR 52.222-37, Employment Report on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); FAR 52.232-36 Payment by Third Party; FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation; FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989); FAR 52.222-41 Service Contract Act of 1965, As Amended. N) Additional requirements: All Quotes shall be marked with the RFQ NUMBER (shown in paragraph B) and CLOSING DATE (shown in paragraph R). Facsimile Quotes WILL BE accepted at fax #: 804-734-8669. However it is highly recommended that fax transmissions be made and confirmed one working day prior to the date specified for receipt of Quotes in accordance with FAR Clause 52.212-1(f) ?Late Submissions.? All prospective awardees MUST BE CENTRAL CONTRACTOR REGISTERED (CCR) prior to receiving an award. If your firm has not registered yet, you are highly encouraged to do so NOW. Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Centers at 1-888-227-2423. 52.217-4501 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRTACT (OCT 1995) a. The Government may extend the term of this contract by written notice to the Contractor at least 25 days prior to expiration of the current contract period; provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. b. If the Government exercises this option, the extended contract shall be considered to include this option provision. c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months. 52.217-4505 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the contract performance period. 52.228-4500 LIABILITY TO THIRD PERSONS (APR 1997) The contractor shall be responsible for and hold the Government harmless from all claims on the part of persons not a party to this contract for personal injury, death, and property loss or damage caused in whole or in part by the fault or negligence of the contractor, his officers, agents, or employees in the performance of work under this contract. 52.204-4500 INSTALLATION ACCESS REQUIREMENTS (DEC 2001) The contractor is responsible for ensuring compliance with installation access procedures for both personnel and vehicles. 52.222-4503 CONSOLIDATED WAGE DETERMINATION AND EQUIVALENT RATES FOR FEDERAL HIRES (SEP 1997) The DOL wage determinations required for this solicitation and any resulting contract are incorporated by reference with full force and effect as required by FAR 52.222-41, Service Contract Act of 1965, as Amended (for commercial items see FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders?Commercial Items, paragraph ?(1)). The applicable wage determinations are listed in the attached consolidated wage determination. If there is any discrepancy between the consolidated wage determination and the DOL wage determination, the DOL wage determination shall prevail. Complete copies of the DOL wage determinations are available from the issuing office. DOL-Wage Det #/Revision 94-2103 Rev (34) (Quantico MCCDC, VA) Labor Category Labor Rate Refuse Collector $11.69 Truckdriver, Medium Truck $17.09 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION Employee Class Monetary Wage-Fringe Benefits Statement of Equivalent Rates for Federal Hires Refuse Collector Labor Rate $11.65 Truck driver, Medium Labor Rate $19.12 P) The Defense Priorities and Allocations Systems (DPAS) rating is N/A. Q) There are no numbered notes applicable to this solicitation. R) Quotes will be accepted at the DEFENSE COMMISSARY AGENCY, CONTRACTING BUSINESS UNIT / CICDS, 1300 E. AVENUE, FORT LEE, VA 23801-1800 and must be received NO LATER THAN 3:00 PM local time ON APRIL 25, 2006. S) The point of contact for this solicitation is Janice Moore, 804-734-8027, Contracting Officer, Melissa A. Rios, 804-734-8680.
- Place of Performance
- Address: Quantico MCCDC, Virginia
- Country: USA
- Country: USA
- Record
- SN01030509-W 20060420/060418221519 (fbodaily.com)
- Source
-
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