MODIFICATION
99 -- Conference Planner
- Notice Date
- 4/19/2006
- Notice Type
- Modification
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Overseas Private Investment Corporation, Contracts and Administrative Services, Contracts and Administrative Services, 1100 New York Ave, NW, Washington, DC, 20527
- ZIP Code
- 20527
- Solicitation Number
- OPIC-06-R-0007
- Response Due
- 4/24/2006
- Archive Date
- 5/9/2006
- Description
- The following is a series of questions that we received in response to OPIC-06-R-0007. Question 1. Has this type of conference taken place in the past and if so, can you tell me who the incumbent was? Answer No. OPIC has not sponsored a domestic investment conference of this nature in the past. Question 2. What size business must qualified contractors be? And for how long? Answer There is no required size for contractors. Question 3. What is the dollar amount of this contract? Answer The dollar amount of the contract will be determined by the bids. Question 4.When is the contractor compensated? Answer Specified in the RFP (at the end of the contract unless otherwise requested by the contractor). Question 5. Is the speakers costs included in the total? If so what detailed services are required? Answer Any costs for speakers will be included in the total. This will include all meals, breaks, networking events and the conference handbook. Question 6. If the type of advisory service include cross cultural, then for what countries. Answer The conference will be targeting US women and minority-owned businesses. Question 7. Are there any conference breakout rooms or is the entire conference in one room? Answer The majority of the conference will occur in one room. We would only need a second room for the lunch. Question 8. How many VIP's should we expect? What are some of their positions? Answer That cannot be determined at this time. Question 9. Security - Do you have any specific requirements? Answer No. Question 10. Sleeping Rooms - How many sleeping rooms (estimate) should we block for your group? Answer 0 Question 11. AV -- There were no specific AV requirements listed. Please advise. Answer Podium with microphone. Powerpoint capabilities and screen on which to project the presentations. Question 12. Speaker Gifts - What price range and do you have any items previously purchased? Answer $25.00/gift; items have not been previously purchased for this event. Question 13. Conference Brochure - Number of pages and format would be helpful. Answer At least a 4-page document that explains the purpose of the conference, provides some OPIC information, the agenda, and registration information. Question 14. Will VIP's pay for their own travel and per diem? Answer Yes. Question 15. Speakers - Are we paying any honorariums? Answer No. Question 16. Hotels - Do you have any preferences other than not being at the airport? Answer Marriott or similar class of hotel. Question 17. Conference Handbook - How many pages and preferred format? Who is providing this information to the contractor? Answer The contractor would be responsible for compiling speaker bios, PowerPoint presentations, registration list, supporting organization logos & recognition, etc? OPIC will provide a final version of the agenda to be included also. 18. Question Schedule - Is page one missing? We have page 2 and a form 1449 but there is no specific page one in the package. Answer The Form 1449 is page one. 19. Question Conference sponsors - Are they attending the conference as VIP's? What is their role other than monetary? Answer Conference sponsors are invited to attend the conference, we put their logo on the conference website, and recognize the organization in the conference handbook. They do not contribute monetarily. 20. Question Marketing - How have you previously marketed this conference? What brought the best results? Answer Contractors have always been responsible for the marketing aspect of our conferences- past conference organizers have used a variety of methods: E-cards, cold-calling, mass-mailings, etc? 21. Question Are there international attendee's at the conference? What countries are expected? How many? Answer Not likely. 22. Question How many VIPs, Official Delegates, speakers and moderators will be attending the conference? Answer The number of VIPs, speakers, moderators, etc, has yet to be determined. 23. Question Will I need to hire an outside security company for the events? Answer The security plan is to be determined by the contractor. Hiring an outside compan to handle security is at the discretion of the contractor.
- Place of Performance
- Address: Chicago, Atlanta, Los Angeles
- Country: USA
- Country: USA
- Record
- SN01031418-W 20060421/060419221441 (fbodaily.com)
- Source
-
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