SOURCES SOUGHT
25 -- FLEET VEHICLE PREVENTIVE MAINTENANCE INITIATIVE
- Notice Date
- 5/1/2006
- Notice Type
- Sources Sought
- NAICS
- 811198
— All Other Automotive Repair and Maintenance
- Contracting Office
- Department of Homeland Security, Customs and Border Protection, Office of Procurement, 1300 Pennsylvania Avenue, N.W., Room 1310 NP, Washington, DC, 20229
- ZIP Code
- 20229
- Solicitation Number
- Reference-Number-RFI3ver6-PMprogram
- Response Due
- 6/1/2006
- Archive Date
- 6/16/2006
- Description
- CBP REQUEST FOR INFORMATION FLEET VEHICLE PREVENTIVE MAINTENANCE INITIATIVE THIS IS A REQUEST FOR INFORMATION (RFI) AND NOT A REQUEST FOR PROPOSAL (RFP). The Bureau of Customs and Border Protection (CBP) the Department of Homeland Security (DHS) is seeking industry interest and information on a requirement for fleet vehicle preventive maintenance support. CBP seeks to acquire information in order to identify the feasibility of a vendor or vendors assuming full responsibility for managing, operating and supporting a total preventive maintenance program. Service provider will perform these functions either on site or at the vendor?s location. This request for information pertains to all of CBP fleet garages and assigned vehicles. Currently there are twenty-two (22) primary locations through out the country with an additional 160 secondary locations. Options for this program can be at a national level or regional level defined as the Southeast, Southwest, Northwest and the Northeast (which includes the Mid-Atlantic portion of the country) or at a local level. HOWEVER, pricing must be for the entire sector and not at station level. Please note that this RFI has been previously issued, however, there have been modifications to the original RFI and CBP would like to obtain current market information, or capabilities for planning purposes. The Government seeks approaches to establish and maintain such a maintenance program. In keeping with this goal, the Government seeks industry input to: Discover sources to perform these services for our fleet management program. Discover and implement best practices for provision of these services. As part of the ongoing effort to increase the financial efficiency of ?Customs and Border Protection?, by reducing the burden place on the Border Patrol garages of performing Preventive Maintenance: Schedule A Schedule B Schedule C Service Provided: Provide a plan as to how all three Preventive Maintenance Schedules (A<B<C) as stated in individual vehicle maintenance manuals or provide will be provided. It is at the discretion of the vendor to provide service on-site or at the vendor(s) location. It must be stated that the vendor will not be able to use the CBP OBP garages. Each vendor is responsible for providing all materials needed for the maintenance and if the work is performed on-site, the vendor(s) is responsible for the removal of all materials. In the event that the vehicles will be serviced off-site these vehicles must be serviced at non-operational time for that vehicle so the mission of the OBP is not compromised due to vehicles not being available due to PM Program. Third Party Provider: In the event that the primary vendor is planning to use a third party for this service please provide a plan as to how this structure will be managed and coordinated for optimal service to CBP FMB customers. It is still the responsibility of the primary vendor to handle any problems generated by the third party provider and the primary vendor will still be held accountable for all of the vendors or third party vendor?s actions. Tools: It may be necessary for the vendor to invest in some specialized tool for unique vehicles such as the ?Humvee? or vehicles with ?Skid Plates?. This investment will be the sole responsibility of the vendor and is not subject to reimbursement from the Federal Government. Pricing: Please provide concept for information and planning purposes only (Do not include specific prices for vehicles at this point, this will be part of the RFP). It is understood that due to the unique feature of selected vehicles that pricing is subject to any specialized equipment that is not standard for that vehicle. The vendors(s) can provide pricing as: Hourly rate plus parts. A Flat rate plus parts. A Package> Labor and Parts combined. ABC (activity based cost) method. Pricing based on volume of vehicles. Pricing based on types of vehicles. Scheduling: Provide information on development and management coordination of all scheduling needs of the vehicles included in this program. Include procedures for the resolution and scheduling remedies for special adjustments to the schedule that may occur due to emergencies. As previously stated ?In the event that the vehicles will be serviced off-site these vehicles must be serviced at non-operational time for that vehicle so the mission of the OBP is not compromised due to vehicles not being available due to PM Program.? Data Warehousing/Management: Provide information for a system of advance notification of the scheduled due date. This notification can be in the form of e-mail, or a hard copy document. Also include a plan and/or system to warehouse any data /records for all vehicles serviced by the vendor. This data must comply with documentation requirements required by all and any federal, state and local agencies. Government Information Technology requirements mandate that the vendor-provided data must be compatible with the CBP system of record and CBP, the standalone system provided by Federal Prison Industries, Unicor branch, know as VMIS, Vehicle Management Information System. This exchange of all transactions must ensure compliance with ?Standard Accounting Practices? and the ?Federal Management Record? (FMR). Material: Provide the information required to ensure that all materials provided meet or exceed the manufactures recommendations. Also provide a plan for Hazardous Waste or Hazardous Materials (HAZMAT) temporary storage and/or disposal using the proper procedures indicated by all Federal, State or local agencies or best practices. This plan must include the maintenance of current Material Safety Data Sheets for materials classified as HAZMAT as required by law. Assumption(s) A listing of vehicle types and approximately the number of vehicles can be provided in a generic manner due to the sensitivity of the operations. It is the responsibility of the vendor to provide any necessary office supplies, technology (hardware and software) above and beyond the system of record hardware and the standalone applications. It is also the responsibility of the vendor to provide basic uniforms for their employees to represent CBP in an appropriate manner for their position. There is no bid package or solicitation document associated with this announcement. This Request For Information is for information and planning purposes only and does not constitute a commitment, implied or otherwise, that the Government will issue a procurement action. No entitlement to payment of direct or indirect costs or charges by the Government will arise as the result of the submission of contractor?s information. The Government shall not be liable for or suffer any consequential damages for proprietary information not properly identified. The Government will safeguard proprietary information in accordance with applicable Government regulations. Sources responding to this RFI should provide four copies of their information and estimated cost data to the Contract Specialist at Customs and Border Protection, Attn: Hyun Jung Koo, 1300 Pennsylvania Avenue, NW, Suite 901 NP, Washington, DC 20229. Alternatively, submissions via e-mail to the Contract Specialist at hyun.koo@dhs.gov are acceptable. The estimated cost data are for budgetary/planning purposes only. Firms should also include their business size, Dun & Bradstreet number and GSA Schedule should they possess one. For those small businesses interested in responding to this RFI and who have questions concerning how to conduct business with the Government, please contact Mr. William Bickelman, (202) 344-1168. All submissions will adhere to the following deadlines: Hard copies: 4:00 p.m. E.D.T., June 1, 2006 Electronic mail: 4:00 p.m. E.D.T., June 1, 2006
- Place of Performance
- Address: This request for information pertains to all of CBP fleet garages and assigned vehicles. Currently there are twenty-two (22) primary locations through out the country with an additional 160 secondary locations.
- Zip Code: 20229
- Country: United States
- Zip Code: 20229
- Record
- SN01038262-W 20060503/060501220250 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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