SOLICITATION NOTICE
70 -- MODIS Ground Station and Radome enclosure
- Notice Date
- 5/8/2006
- Notice Type
- Solicitation Notice
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- Department of Agriculture, Forest Service, R-4 Geospatial Service & Technology Center, 2222 West 2300 South, Salt Lake City, UT, 84119
- ZIP Code
- 84119
- Solicitation Number
- AG-84N8-S-06-0026
- Response Due
- 5/30/2006
- Archive Date
- 7/1/2006
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes/offerors are being requested and a written solicitation will not be issued. The USDA Forest Service with Remote Sensing Applications Center (RSAC) in Salt Lake City, Utah is soliciting quotes/offerors for the following requirement: Desires to acquire a MODIS direct readout ground station and radome enclosure for the operational acquisition and processing of Moderate Resolution Imaging Spectroradiometer (MODIS) data. ***Offers are due no later than 4:30 P.M. local time, Tuesday, 30 May 2006 and shall be submitted to: USDA/Forest Service, Utah Procurement Center ? 2nd floor, 2222 W. 2300 S., Salt Lake City, Utah, 84119. The Synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-22 and 2001-23. The following FAR provisions apply to this acquisition: 52.212-1, Instruction to Offerors Commercial items, and 52.212-2, Evaluation of Commercial Items, applies to the acquisition. Offerors shall include a completed copy of FAR provision 52.212-3, Offeror Representations and Certifications Commercial Items, and furnish Offeror's Federal Tax Identification Number, Central Contractor Registration Number, DUNS Number. FAR Clauses 52.212-4, Contract Terms and Conditions Commercial Items and 52.212-5, Contract Terms and Conditions Required Implementing Statutes or Executive Orders Commercial Items apply to this acquisition. Following is the Statement of Work for this project. ***Anyone interested in project, please e-mail beddy@fs.fed.us for copies of pdf files and specifications (MS Word). For technical clarifications, contact Brad Quayle at bquayle@fs.fed.us.*** USDA Forest Service ? Remote Sensing Applications Center MODIS Ground Station and Radome ? Statement of Work 1. Overview- The USDA Forest Service Remote Sensing Applications Center (RSAC) desires to acquire a MODIS direct readout ground station and radome enclosure for the operational acquisition and processing of Moderate Resolution Imaging Spectroradiometer (MODIS) data. The ground station will replace an existing 3.1 meter MODIS ground station (Jackson & Tull Explorer Series Model 2600) located on the roof of a two-story building at 2222 W. 2300 S. in Salt Lake City, Utah 84119. The current ground station is used to receive direct broadcast image data 24 hours a day, year round from both Terra and Aqua MODIS sensors. Image data collected by this ground station support a national, operational fire detection and monitoring program for the USDA Forest Service and other critical Forest Service mission objectives. This ground station will continue to be used for the same purposes. This contract will include the design, installation, fabrication and site preparation for the ground station and radome. The contract will be considered complete after all of the proposed equipment is installed and demonstrated operational for 30 continuous calendar days. This contract will also include documentation and training in the operation and maintenance of the ground station and related software. 2. Statement of Work- The MODIS direct readout station must be able to receive, process, store, and distribute real-time MODIS imagery from both Terra and Aqua satellites. In addition, the direct readout system should be capable of receiving direct broadcast data from other current and future Earth remote sensing satellites (i.e. NPP, NPOESS, etc.) which transmit their data at X-band frequencies (8.0-8.5 GHz). The radome must also facilitate the reception at X band frequencies (8.0-8.5 GHz) and provide an operating environment that conforms to the specifications of the ground station. The ground station antenna will be located on the same site and replace the current 3.1 meter MODIS ground station antenna. Due to existing roof space availability at the current site, an antenna of similar in size with an appropriately sized radome is desired. The current antenna site does not have a radome and may require structural modifications for the new ground station antenna and radome. Late October 2006 is the desired time period for preparation of the site, removal of current system, and installation of the ground station and radome. This will avoid impacting operational fire support provided by the Forest Service during the 2006 fire season. RSAC is amenable to a site preparation and installation earlier in the season (i.e. July, August or September) if an appropriate delivery and installation schedule can be obtained that minimizes ground station downtime and is agreeable to both RSAC and the contractor. 3a. Current Ground Station Site Conditions- Ground station is located specifically at 111.949 west longitude; 40.722 north latitude; 1297 meters elevation) Ground station is located on a concrete block structure 15 feet tall located on top of a two-story office building. Ground station location requires the use of a boom crane for heavy lifting jobs. Three tie points are bolted on top of the concrete structure and secure the current ground station Roofing of concrete structure is sealed membrane with gravel. Please see attached documentation for drawings and photos for additional details of existing ground station and steel structure. 3b. Technical Requirements- 3.1 Site Preparation/Removal of Existing System 1. Disassemble and removal of existing ground station antenna from the building to the ground. 2. Fabricate the necessary mechanical interface between the building and direct readout ground station/radome. Existing steel platform is already in place and may require modifications for replacement antenna and radome. Forest Service drawings are provided for suggested connections and mounting details. Contractor shall provide structural design to meet ground station and radome requirements. 3. Contractor shall provide all electrical and telecommunication interfaces between the direct readout ground station and the building. Existing electrical services are already in place and will need modification as appropriate. Telecommunications should be designed to be an independent TCP/IP compatible network available for modification. 4. The contractor must conduct and report the results of a site survey for RF interference in the X-band, within three weeks after contract start date. The results will be used to verify that the candidate location for the direct readout ground station is appropriate for continuous reception of direct broadcast data. 5. Contractor shall provide own means of access to the antenna mount locations, which is on the roof of a two-story building. There is no adequate access from inside or outside for equipment installation. 6. Contractor shall provide installation and delivery schedule information sufficient to provide for planning at the installation site. 3.2 Ground Station Capabilities and Performance- 1. The direct readout station must be designed and configured for continuous, autonomous operation: 24 hours a day, 365 days a year. 2. All scheduling, reception, processing, storing, and distribution operations must be performed automatically based on the operator specified parameters. 3. The direct readout station must incorporate a satellite tracking system to ensure that the antenna remains accurately aligned with the spacecraft. Losses due to mis-pointing should be 0.2 dB or less. 4. The ground station antenna must exhibit no loss of data on high elevation overpasses (i.e. no ?keyhole loss?). 5. The direct readout ground station must include a GPS receiver for maintaining accurate time base control. 6. The direct readout station must include a UPS with sufficient capacity to provide power to the system for at least 30 minutes with auto shutdown capability. 7. The direct readout ground station must be capable of providing at least Level 1B data products within approximately 45 minutes of satellite overpass for an average size MODIS swath acquisition (~8-10 minutes). 8. The direct readout ground station must provide unattended satellite tracking and data collection scheduling for selected geographic regions within the station mask. 9. The direct readout ground station must provide the ability for at least two months of active data storage of Level 1B products accessible to the product generation system. An expandable backup/archiving system is required to store Level 0 and Level 1B data products. 10. The direct readout ground station system shall be capable of remote antenna operation via network control. 11. The system architecture should be upgradeable to support direct broadcast reception from other instruments that broadcast in the X-band range (e.g. NPP, NPOESS, etc). 12. Replacement parts (motors, belts/chains, cables, etc.) for routine antenna maintenance commonly needed within the first 5 years of operation. 3.2 Product Generation System Requirements- 1. Level 1B and higher-level products must be provided in generic binary and/or other image format that is compatible with the USDA Forest Service corporate image processing software (ERDAS Imagine). 2. Level 1B and higher-level product generation must be based on the most recently released product processing software/algorithms released by the NASA DAAC. 3. Quick look imagery (i.e. thumbnail images) should be an automatic by-product of the data processing to Level 1B. 4. Must support one or more of the following map projections: Geographic/Decimal Degrees, Lambert or Albers Equal-Area. 5. The software must produce calibrated, earth-located, navigated, MODIS datasets from MODIS direct broadcast data. 6. Software must correct for the MODIS ?bowtie effect? in Level 1B products. 3.3 Radome Capabilities and Performance 1. The contractor will provide shop drawings and design for government approval indicating the size, details and performance for the sandwich panel radome described below. The contractor and supplier will work directly with RSAC representatives to ensure that radome performance is acceptable. 2. Based on compliance with the requirements below, possible manufacturer include the following: A. Essco Corporation, L-3 Communications, NY, NY B. AFC Corporation, Ocala, Florida. C. MFG/ Ratech, Sparks, Nevada. 3. The radome: a. Shall be designed to prevent the entry of moisture and water. b. Shall be designed with appropriate impedance matching for optimum electromagnetic performance at X band frequencies between 8.0 and 8.5 GHz while maintaining structural integrity. c. Shall have transmission losses clearly noted in the submittals and approved by the Government. d. Shall have a hydrophobic treated coating or surface which will provide a transmission loss less than the industry standard under conditions of rain or dew. e. Shall have one-way transmission losses that meet industry standards for sandwich panel radomes. f. Shall meet industry standards for scattered power reflected back to the antenna. g. Boresight shift introduced by the radome of the apparent angle of arrival of RF signals will be calculated for the antenna proposed and approved by the government. 4. Provide specified performance and sustain no physical damage when exposed to the following environmental conditions: a. Wind: Up to 125 MPH b. Temperature: ?30oF to +125oF c. Relative Humidity: No degradation for 0 to 100 percent with precipitation. d. Sunshine: No degradation when exposed to ultra-violet, visible and infrared radiation effects at the earth?s surface. e. Dust: Minimize entry of dry sand and dust-laden atmosphere within the radome unit. f. Rain: Prevent entry of water/moisture from rain within the radome unit. g. Lightning Transients: Provide appropriate radome and equipment protection from lightning. h. Fungus: All materials shall not promote the growth of fungus or molds. The surface shall be washable to eliminate periodic mold growth through airborne particles. i. Salt Fog: No degradation when exposed to salt atmosphere in sea locations coastal regions, and during ocean transportation. j. Freezing Precipitation: Prevent entry of water/moisture and radome damage from ice formation or snow. k. Hail: Ability to resist abrasion and other damage from common hail storm events. l. Altitude: Functional up to 3,000 meters. m. Corrosion: All hardware shall be stainless steel number 304 or better. Hold down dogs shall be primed and coated with highly corrosion resistant epoxy paint. 5. Repair kit with sufficient materials to make minor repairs. 6. Snow rope for snow removal. 7. Minimum 30x50 inch access door (lockable); sealed to prevent moisture entry around door. 8. Electrical distribution panel, interior lighting and interior electric outlets 9. Lighning protection system shall be provided. 10. Mounting and Remote camera including appropriate wiring and communications cable. 11. Provide analysis and solutions for 24hr antenna operations. Equipment, power and installation of automatic ventilation and cooling system. 3.4 Training and Documentation- 1. Train selected personnel (no more than 4 people) on the following items: a. Maintenance and operation of the ground station and antenna b. Maintenance and other considerations for the radome c. Operation of all relevant software. 2. RSAC personnel should be allowed to participate in all contract phases as part of training. 3. Contractor shall provide documentation for approval in conjunction with training. At a minimum the documentation should provide guidance on maintenance, and describe all operation controls and system functionality. If no deficiencies on documentation thoroughness are noted within two weeks of submission, approval will be assumed. 4. Site Inspection- 1. Bidders are strongly encouraged to visit the site prior to contract award on Wednesday May 17, 2006 at 10:00 a.m. local time for purposes of touring and evaluating the site. 5. Contract Schedule- 1. Phase 1 ? Site Preparation a. This phase includes items listed in sections 3.1 and 3.2 under ?Site Preparation? in the Statement of Work. b. Contractor will provide an estimate of time required to complete this phase. 2. Phase 2 ? Direct Readout System Equipment Installation and Test a. This phase includes items 1 and 4 under ?Site Preparation? in the Statement of Work and all items pertaining to the delivery and installation of the direct readout system. b. Contractor will provide an estimate of time required to complete this phase. 3. Phase 3 ? 30-Day Operational Demonstration a. This phase is required for the contract completion and final payment. b. The contractor shall demonstrate the performance requirements as listed above and perform all training of RSAC personnel. 6. Warranty and Maintenance- 1. The ground station system must have a 12-month warranty on all hardware and software components. During this period, the supplier will repair any parts that are found defective, on a return to factory basis. 2. Warranty begins upon completion of Phase 3 and acceptance of product. 3. During the 12-month warranty period, the contractor shall provide all updates and new releases of the software and documentation at no additional cost. 4. During the 12-month warranty period, the contractor shall provide phone and email support during regular business hours. 5. Contractor must provide conditions and options for extended warrantees and upgrade opportunities. 6. Contractor must provide written estimates for cost-reimbursable work beyond the scope of regular coverage within the 12-month warranty period (i.e. emergency maintenance work). 7. Instructions, Conditions, and Notices to Offerors- Bidders shall provide the following information with their quote: Executive summary of project plans and schedule Corporate information of the responder A list of at least 2 direct readout stations, which would meet or exceed the requirements in this request, installed by the responder for a customer. With this list provide a point of contact, address of the station, phone number and e-mail address of the contact. An offer to meet with contractor team at a direct readout station of facility of mutual choosing to verify the contractor?s abilities to fulfill the scope of the contract. Detailed schedule showing project stages and milestones. Equipment list and specifications of all components of the system, including satellite receiving equipment, acquisition, tracking, and processing systems, and data storage and archiving equipment. Drawings of the proposed installation plan for the antenna at the customer?s site, including plans for long-term maintenance access. Functional description of the system with a component model diagram. The description should include, but should not be limited by the requirements in this solicitation. Company quality control polices. Description of testing procedures used to verify direct readout system completion prior to Phase 3 of the procurement. Description of data products at each stage in the processing. Project team qualifications and contact information. 8. Evaluation Criteria for award- Quotations will be evaluated on the Best Value to the Government. Award will be made to that offeror whose proposal is technically acceptable, has the demonstrated competence, and qualifications necessary for the satisfactory performance of this type of professional service. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint that the offeror can submit to the Government. Technical merit and cost (schedule of item pricing) will be considered approximately equal as primary evaluation factors. The technical/price trade-off will not be based on spread between the technical scores but rather on what, in the judgment of the Contracting Officer, specific advantages have been proposed and the value of the advantages as compared to price differentials between offers. The degree of importance of cost as a factor could become greater depending upon the quality of the proposals for other factors evaluated. Where competing quotes are determined to be substantially equal, total cost and other cost factors would become the controlling factors. It is pointed out, however that should technical competence between offerors be considered approximately the same, cost or price would become paramount. The critical factor in making any cost/technical trade-offs is not the spread between technical rating, but is rather what it would cost the Government to take advantage of that difference. This means that award may not necessarily be made to the offeror submitting the lowest proposed price but to an offeror proposing technical advantages that would appear to exceed those needed for the successful performance of the work. Thus, the Government reserves the right to make technical/price trade-offs that are in the best interest and to the advantage of the Government. 1. Technical Approach a. Provide information on quality of product, contract time, willingness to work with and provide expertise to meet the needs of the buyer. b. Provide detailed schedule showing project stages and milestones, contractor?s proposed progress schedule. 2. Past Performance a. Provide list of 2 direct readout stations successfully completed and supporting information. b. Information above will be used in conjunction with feedback from references regarding contractor?s timeliness, technical abilities and actual contract performance. 3. Experience of Key Personnel a. Provide information for evaluating the proposed team the offeror will be using to complete this contract 4. Worksite Safety a. Provide project safety plan
- Place of Performance
- Address: USDA/Forest Service, Utah Procurement Center, 2222 W. 2300 S., Salt Lake City, Utah
- Zip Code: 84119
- Country: USA
- Zip Code: 84119
- Record
- SN01043623-W 20060510/060508220158 (fbodaily.com)
- Source
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