Loren Data's SAM Daily™

FBO DAILY ISSUE OF MAY 10, 2006 FBO #1626
MODIFICATION

D -- Wireless Internet System OPM at FEI

Notice Date

5/8/2006
 

Notice Type

Modification
 

NAICS

517212 — Cellular and Other Wireless Telecommunications
 

Contracting Office

Office of Personnel Management, Center for Contracting, Facilities & Administrative Services, Contracting Group, 1900 E Street, N.W., Room 1342, Washington, DC, 20415-7710
 

ZIP Code

20415-7710
 

Solicitation Number

OPMFEI04242006
 

Response Due

5/15/2006
 

Archive Date

5/30/2006
 

Point of Contact

Kathleen Gibson, Contracting Officer, Phone 434-980-6288, Fax 434-979-3387, - Karen Hughes, Contracting Officer, Phone (434) 980-6229, Fax (434) 979-3387,
 

E-Mail Address

krgibson@opm.gov, kjhughes@opm.gov
 

Description

Request for Proposal Wireless Internet System Office of Personnel Management Federal Executive Institute Purpose and Scope of Project This is a new competitive procurement that will result in the award of a single firm, fixed-price contract for installing wireless internet service on the campus of the Federal Executive Institute. The Federal Executive Institute, (FEI), is a federal government facility that provides residential training to federal executives. FEI has elements of government, hospitality industry, and educational institutions in its operations. The installation requires establishing wireless service to cover the entire campus which includes three buildings with eighty two guest bedrooms, 12 classrooms, dining and fitness facilities, and offices for a staff of forty government and contract workers. REQUIREMENTS Coverage Wireless service must provide 100% coverage within all three buildings with the exception of the kitchen food prep and basement storage area of the main building and the maintenance area of Pendleton Hall. Coverage must include all bedrooms, classrooms, lounge areas, office areas an outdoor classroom area located between buildings and an outdoor patio area adjacent to the main building. FEI currently subscribes to a high speed DSL service connection in each building through Sprint/EarthLink. It is our intention to have wireless access points extended from these services using a central control and monitoring point in each building to provide coverage and access by technical personnel. FEI will offer only internet service to it’s customers via wireless and will not be connecting this service to its wired network in any way. Security FEI facilities are located on a fourteen acre campus and wishes to take advantage of its physical isolation and of signal encryption to protect the security of it’s users as much as is practicable. Wireless access point antennae position and power levels must be adjusted to avoid any signal radiating beyond the perimeter of the property if possible. Access points must support the latest encryption standards to include, but not limited to, WEP, WPA2, and WPA. Configuration of the access points must be approved by FEI. Access points must be accessible from a centrally located controller within in each building and be accessible individually via wireless connection using manufacturer supplied utility/configuration software for reprogramming encryption keys and running diagnostic programs. System Maintenance The offeror must include comprehensive maintenance support for one year and a maintenance plan option for out years two, three, and four. The minimum requirement for maintenance support must include two hour business day response by phone, 24 hour response 24X7 by phone, and forty eight hour business day onsite response to perform necessary service to the system. Offerors must demonstrate that they are doing business in, and have qualified service technicians under their direct employ whose duty station is within 50 miles of the FEI campus. No exceptions will be considered for this requirement. The offeror will also provide 4 health checks and site assessments per calendar year, one each quarter. This will include, but is not limited to, configuration checks, equipment checks and systems security assessments. Installation Offeror must provide all access points, wiring, routers, hubs, power supplies, antennae, smart jacks, and any other hardware or software necessary for a complete turnkey installation. All wiring must be hidden in walls or ceilings. Exceptions for short runs in inconspicuous areas may be approved to reduce cost and complexity of installation. All exposed wiring must be pre approved by the FEI technical representative to meet the requirements of this procurement. The successful offeror must be responsible for communication with and coordination of service requirements involving the service provider. FEI runs classes on a continuous basis and is at full occupancy over ninety percent of the time. Classes often include evenings and weekends. Offeror must be flexible in scheduling installation which may include some nights and weekends. Classes can not be moved, changed, or rescheduled to accommodate installation. A schedule of classes and facility availability will be made available to the selected offeror. An FEI representative will be available when installation personnel are on campus. Offeror must provide relocation of existing LAN wiring in bedrooms and some common areas from the OPM network to the new system to provide both wireless and wired connection to DSL service. Hidden wiring not terminated is not required to be reconnected. The number of connections to be relocated will not exceed 80 connections in the main building and 20 connections in each of the other two buildings. A separate equipment housing is required in the main building. Existing connections will be removed from the OPM network. Separate patch panels and other hardware are required as necessary to physically isolate the OPM network from the wireless network. Hardware and software Access points must be configured for automatic 802.11 a, b, g trimode support and be capable of a minimum 40mbs pass-through for all clients. Access point hardware must have rogue access point detection fully software upgradeable to AES and 802.11i, have client isolation capability to prevent client-to-client snooping. Hardware must be designed for configuration with external ceiling mount antennae. Proxim AP4000 access points are preferred but access points with equivalent or higher capabilities can be used. Consumer units designed for home and small office use are not acceptable. Acceptance Testing and Training Upon completion of project successful offeror will demonstrate useable signal levels of wireless coverage throughout facility with no detectable signal at property perimeter and provide operational training to FEI technical staff. OPM staff will also conduct an assessment of the installation and provide required configuration and/or architecture changes to the vendor for implementation. Evaluation of Proposal and Award Proposals submitted must include network designs, detailed AP and other hardware configurations, security implementations and a detailed hardware lists to include all components in the system Proposals will be evaluated equally by cost, technical merit and by service plan and demonstrated history of IT wireless system maintenance. Best value to government will be considered for equal cost proposals. This solicitation will only be offered electronically. Proposals submitted under this Request for Proposal will be evaluated, and an offeror selected, based on both technical and cost considerations. Please provide cost proposal information separately from the technical proposal. Registration in the Central Contractors Registration database is required. Please provide a duns number or other evidence of registration. Cost evaluation will be performed independently of the technical evaluation. Please provide a technical proposal consistent with the criteria shown below, three performance references, and cost quotes consisting of a breakdown of the cost of materials, labor/installation costs, and total costs. Proposals will be evaluated based on the following factors listed in descending order. 1) Total cost of installation 2) Cost/value of the equipment offered. 3) Technical merit of the proposal in conformance to specifications 4) Experience and past performance of offeror The Federal Executive Institute will select a contractor, whose offer provides the best value to the government, considering primarily technical factors and price. The award may be made without discussion. Technical questions regarding this RFP can be directed to James Davey. E-mail james.davey@opm.gov All other question must be submitted to Kathleen Stock E-mail kathleen.stock@opm.gov Pre-bid site visit facility tour and technical questions Interested parties are encouraged to attend a facility tour on Friday, May 5th, 1:30 PM. A general building drawing will be made available to interested parties that time upon request. The facilities will be available immediately following the tour for those who wish to perform site surveys and testing. The facility will be fully occupied during and after the meeting. Access to some areas may be limited. FEI will provide responses to relevant questions and will make those questions and answers available to all interested offerors. Please confirm an appointment with and address all technical questions to James Davey james.davey@opm.gov at the Federal Executive Institute. Interested parties must notify the FEI technical contact at least three days in advance of the tour with the name of their company and the names and titles of all attendees. Proposal Submission Offeror must provide pricing separately from the technical proposal. Proposals must be provided by postal mail or E-mail to the following address Postal mail Kathleen Stock The Federal Executive Institute 1301 Emmet Street Charlottesville, VA 22903 E-mail kathleen.stock@opm.gov Submission Deadline Proposals must be received by 10AM May 22th, 2006. Award will be made on or about May 30th, 2006. Successful offeror must complete the installation and system integration by July 21st, 2006 WIRELESS QUESTIONS FROM VENDORS Q. Are your switches PoE (Powe over Ethernet)? A. Offeror must provide all switches as specified in solicitation. Q. Can we drill hole if there is a need to extend cables? A. Some drilling is normal for a project of this size. All exposed wiring must be pre-approved by an FEI representative. Q In the main building do the LAN wires to be relocated require a new cabinet or housing? A. Yes. All bedroom LAN wiring to be moved to the new DSL service need to be moved to a vendor provided equipment enclosure. There should be room for vendor supplied equipment in existing equipment enclosures in the other buildings. Q. Do any of the buildings have risers or cable chases to route cabling? A. No. Q. How old are the buildings where installation is required. Do you have any details about type of construction, i.e. plaster, sheet rock, etc…..? A. The main building is about 50 years old, plaster walls, with an addition that is about 15 years old, sheet rock, and wooden studs. Pendelton Hall is about 50 years old, plaster walls Gwin Hall is 7 years old, sheet rock. Q. What are the classroom sizes? A. Classroom size varies from large rooms approx 30X50 to small breakout rooms approx 14X20 Q. Will existing DSL service to wired workstation be integrated into the new system? A. Yes. All existing work stations must be integrated with wired connections to the completed system. Their connections may not be disconnected during the installation except for brief periods of time during cutover. Q. Describe the outdoor areas to be covered. A. Two areas require coverage. The patio area adjacent to the main building now being served by a wireless hotspot and the outdoor classroom located in the area behind the main building. Coverage is not required at other outdoor areas. Q. Can existing APs (Access Points) that serve two hot spots be used in the new system. A. They can be used only if they can be controlled by the system controller for offeror installed APs. Q. Must the maintenance/service required by the offeror include field replacement of failed components? Is a long term maintenance offering required and will it be scored in the technical evaluations? A. Yes. Maintenance and service is required and are essential Offerors must demonstrate that they have a bona fide service department with experienced personnel operating close to the Federal Executive Institute facility. They must demonstrate a history of providing long term scheduled maintenance, emergency service, and staff training. The solicitation has specific language addressing this requirement. Technical scoring will include consideration for this requirement for up to five years. Q How many total users will be connecting to the network? A. The total number of users at a given time is unknown. Total population of possible users at the facility will often exceed 100 persons. Q. What is the speed of the existing services? A. 1.5/384 Q. Will power backup be required? A. A UPS (Uninterruptible Power Supply) will be required for each controller. It will need to provide power to the APs (Access Points) and controller for approx 30 minutes. Q. Does Federal Executive Institute plan to use this network for applications other than wireless internet? A. It is not likely that FEI will use this system for VOIP (Voice Over IP) at any time in the next three years. FEI may explore the possibility of accessing data from a web server or other servers and printing using the wireless system. Q. Will the offeror be responsible to provide wiring to bedrooms or can existing wiring be used? A. Existing wiring should be used. All bedrooms OPM (office of Personnel Management) LAN connections and a few selected public area connections must be switched to the new service provided by the offeror. Q. Is there any equipment in the bedrooms that may interfere with the wireless system? A. There is no known equipment that would interfere with the wireless system. Resolving interference problems in any area of the facility is the responsibility of the offeror. Q. Is electrical power available in the outdoor classroom area? Can the offeror use it to power an AP (Access Point)? A. There is electrical power in the outdoor classroom area. It can only be used if the offeror is able to hide all signal and power cabling to effect an attractive installation in this area. FEI must pre-approve any plan to use the existing power outlet before installation. Q Is the offeror responsible for additional electrical circuits required for installation? A. The offeror is responsible for any and all additional signal and power cabling required to complete the installation. Q. Will a long-standing service relationship/partnership with a sub-contractor be considered to fulfill the requirement or must the installation technicians be directly employed by the bidder? Is it the same requirement for the follow-on maintenance? A. The solicitation clearly states that offerors have servicing technicians under their direct employ. Subcontractors are not direct employees. This is critical for ongoing maintenance and service support and helpful for the installation team. Q. We have come up with several questions regarding cabling between the facilities? Does cabling already exist at Federal Executive Institute that is separate from the current Internet network? If cabling does not exist, can cabling be installed between the buildings for this RFP (Request for Proposal)? A. There is no existing available cabling between buildings. Installing buried cabling between buildings is permitted. Aerial cabling between buildings is not acceptable. There are no available conduits connected between buildings NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (08-MAY-2006); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link to FedBizOpps document.
(http://www.fbo.gov/spg/OPM/OCAS/CD/OPMFEI04242006/listing.html)
 

Place of Performance

Address: Federal Executive Institute 1301 Emmet Street Charlottesville, VA

Zip Code: 22903

Country: USA
 

Record

SN01044286-F 20060510/060508221848 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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