SOLICITATION NOTICE
36 -- DOCUMENT NUMBERING MACHINE
- Notice Date
- 5/11/2006
- Notice Type
- Solicitation Notice
- NAICS
- 333999
— All Other Miscellaneous General Purpose Machinery Manufacturing
- Contracting Office
- Department of the Treasury, Internal Revenue Service (IRS), Field Procurement Operations, Northeast Area (OS:A:P:F:NE), 290 Broadway, 3rd Floor, New York, NY, 10007
- ZIP Code
- 10007
- Solicitation Number
- TIRNE-06-Q-00071
- Response Due
- 5/26/2006
- Archive Date
- 6/10/2006
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Under this quotes are being requested and a written solicitation will not be issued. The solicitation number is TIRNE-06-Q-00071, which is being issued as a Request for Quotation. The Internal Revenue Service, Procurement, Office of Business Operations, Field Operations Branch ? Northeast will be entering into an unrestricted Commercial Item Procurement using Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 05-09. This requirement is unrestricted for which the North American Industry Classification System Code is 333999, and there is no Small Business Size Standard. Award for all items under this solicitation will be made to one responsive /responsible vendor only, based upon price and machines meeting the specifications outlined below. Contractor must be registered in the Central Contractor Registration (CCR) at www.ccr.gov in order to be awarded this contract. Refer to Item Number 32 for information to be returned to Contracting Officer. I. STATEMENT OF WORK/ REQUIREMENTS A. Statement of Work The Internal Revenue Service needs to Purchase Two [2] litigation-type Document Numbering Machines for the numbering of information return documents, including supplies, maintenance, and any high-use fees to cover the numbering of 4,500,000 documents having 15,000,000 pages per year. Some documents are single-page; other documents are multiple pages. Multiple page documents will be unstapled and straightened to prepare them for numbering. Single page documents will be straightened to prepare them for numbering. The two Document Numbering Machines need not be identical. For example, one machine may include features, such as enhancements to the document feeding mechanism, that makes the processing of folded or previously stapled documents faster with less damage to the documents. Both machines must meet the specifications listed below in items 1 through 25. Requirements Any equipment purchased by the Internal Revenue Service for the purpose of printing or stamping [these two words will be used interchangeably] a Document Control Number [DCN] on information returns shall meet the following requirements: 1. Edge to edge printing on standard size paper input. Manual-feed paper sizes such as 3? x 5? up to 12? x 60? and Automatic-feed sizes such as 4? x 3? up to 11? x 17?. Must be able to feed and print documents that have been folded or creased during mailing. 2. Edge to edge paper alignment for exact printing positioning. 3. Ability to feed intermingled variable weights of paper. 4. Unlimited continuous feed of original documents. 5. User friendly operating software. [Operating instructions must be explainable to clerical staff in a short presentation of approximately one hour or less.] 6. Noise level must be less that equivalent noise from hand stamping. 7. Equipment must be easily transportable. 8. Job interrupts function. 9. Work transport and sustainable production: A] Automated for single page documents at 15,000/hour; B] Manual feed for unstapled multi-page documents with up to 100 pages at 2,000/hour C] Ability to detect number of pages in a document by console entry or bar-coded control sheet. D] Must demonstrate ability to reach production goals within 90 days of installation and employee training. 10.Ink cartridge level monitoring. 11.Ability to print 12 position numeric DCN. 12.Ability to print alpha/numeric characters within each font up to 1?. 13.Ability to print in the upper left margin a pre-selectable date and time stamp on each document in a single line no lower than 1/2 of an inch below the upper left of the first page, and within three inches from the left edge of the page. Sample format: Received IRS CTR Operations, March XX, XXXX 14.Print the DCN in the upper right margin of every page of a document. A] The DCN will print no lower than 1/2 of an inch below the top of the page. B] The DCN will print within 3 inches from the right edge of the page. C] The DCN must be easily readable in terms of font style, font size, and clarity. D] The DCN must print in dark green ink. 15.The DCN will have the following components and each component except the Julian date, which will be supplied by the computer, will be menu driven and selectable by the operator. Positions 1-4: Year [2006, etc.] Positions 5-7: Julian Date Positions 8-12: Sequential Number [Starting with 0 for each Julian Date except CTR documents. CTR documents start with 6.] 16.Operators will be able to enter all valid DCN data through a keyboard or touch screen. 17.Equipment must feed and number documents correctly 99% of the time. 18.Sequential Number: This is the only number that will change from document to document within a given block. Blocks will consist of 500 documents or less. The first document of the first Block will always have a value of 00001 except for CTRs. The first CTR document will be 60001. For each subsequent document in this block, this value will increase by one. The first document in the second Block will start with 000501 or 600501 for CTR documents, and so on until all documents for a specific Julian Date are numbered. This procedure will be the same for all documents. 19.For each Block completed a Block Transmittal sheet will be printed. IRS employees will provide the specifics on where data should be printed on this document. A] A Block consists of 500 or less individual documents for a single document type. Numbering may be the same for Blocks processed on the same day for different form types. For example, the first SAR processed may be numbered: 200606700001; and the first MSB SAR processed may also be numbered 200606700001. The first CTR processed on the same day would be numbered 200606760001. B] When the number of documents [500] for a block has been reached, the operator will be queried if they want to start a new block with the same year and Julian Date. If yes, the numbering machine will start a new block with the Sequential Number set at 501. If no, the machine will wait for further instructions. 20.Computer storage of all job setups. 21.Computer storage of last number used. 22.Operator selectable variable font style, point size and page location. 23.The machine must be able to read instructions from batch cards and automatically number each page of a multi-page document, and eject each document after being fed one at a time by an operator without damage to the document. 24.The machine must be able to accept instructions from the operator console [keyboard or touch screen] and automatically number each page of a multi-page document, and eject each document after being fed one at a time by an operator without damage to the document. 25.The numbering machine must be able to retain each block DCN electronically, and write those DCNs on standard magnetic media, such as a computer hard drive, SAN Drive, CD/DVD, or cassette. 26.The numbering machine must accept and process instructions on how to count, number, stack, and process documents from bar-coded header sheets. 27.Numbered documents must be output and physically stacked in numerical sequence with the lowest Sequential Number from a Block on top. 28.Consumable supplies, including Ink Jet Cartridges [Green] and unscented wipes for a volume of 15,000,000 pages per year. 29.Training for up to seven [7] IRS employees. 30.Maintenance with a direct customer care telephone line for immediate service, and on-site technical support within four hours from the initial call when the issue cannot be resolved over the telephone. 31.Shipping and installation at 4th Floor, 985 Michigan Avenue, Detroit, Michigan 48226. 32. Information to be returned to Contracting Officer In order to be considered for award of this order, please submit the following completed information no later than close of business Friday, May 26,2006. Only emailed responses will be accepted at cheryl.richardson@irs.gov. 1.Supplies or Services and Prices/Cost (Item 34) 2.Additional Information (Item 35) 3.Representations and Certifications. Vendor must either complete The Representation and Certification electronically via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. or submit a completed copy of the Representations and Certifications under FAR provision 52.212-3, Offeror Representations and Certifications ? Commercial Items. Full text of the provision may be accessed at http://www.arnet.gov. 33. Information Concerning RFQ All questions concerning this request for quotation should be directed to Cheryl Richardson, Contracting Officer, in writing only via email at cheryl.richardson@irs.gov. Deadline for submission of questions is May 22, 2006 at 12:00 noon (Eastern Standard Time). Anticipated Award Date: On or before June 1, 2006. 34. SUPPLIES OR SERVICES AND PRICE/COSTS Line 0001: Requesting litigation type document numbering machines in accordance with the requirements listed above. Quantity Needed: 2 Unit Price: $______________ Total Amount: $___________ 35. Additional Information Company Name: _________________ Mailing Address: _____________________________________________ Remit to Address: ____________________________________________ Telephone Number: _________________ Fax Number: _________________ Representative?s Email Address:___________________________________ Open Market: YES ___ NO ____ GSA Contract Number/Other Contract (if applicable :______________ Expiration Date:__________ Business size as listed on GSA Schedule (if different from below):________________ Payment Terms: Net/10____ Net/20____ Net/30____ Shipping Charges if applicable: _________________________ Number of delivery days: ____________________ * Is your company a corporation? YES___ NO ______ * Is your company a partnership, sole proprietorship, individual estate, trust, or joint? venture? YES___ NO____ If yes, which of the above?__________ Size of Business: Large ______ Small ______ Please check all that applies: ____ Small Disadvantaged ____ Small Women-Owned ____ HubZone Small ____ Service Disabled Veteran-Owned Small ____ Small Veteran-Owned ____ 8(a) *Is your company registered in CCR? YES___ NO _____ If no, you must register at http://www.ccr.gov. The Government can only do business with a company who is registered. Federal Tax ID Number:_____________ DUNS Number: ____________ Name & Title of Quoter: ____________________ ____________________ Signature of Quoter:_____________________ Date:________________ 36. Provision/Clauses The provision at FAR 52.212-1 ? Instructions to Offerors-Commercial Items, and FAR 51.212-3, Offeror Representations and Certifications ? Commercial Items, apply to this acquisition. Quoters are advised to include, as specified in item 32 above, a complete copy of the provisions at 52.212-3 with this offer. The clauses at 52.212-4, Contract Terms and Conditions ? Commercial Items and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items, apply to this acquisition. The following are addenda to FAR 52.212-4, and are applicable to this acquisition: 52.204-7, Central Contractor Registration; IR1052-01-001, Electronic Funds Transfer (EFT) Payments; and IR1052-01-002, PAID SYSTEMS. The following FAR Clauses cited under 52.212-5 are applicable to this acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.219-8, Utilization of Small Business Concerns; 52.222-3, Convict Labor; 52.222-19, Child Labor?Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.225-3, Buy American Act?Free Trade Agreements?Israeli Trade Act; 52.225-13, Restrictions on Certain Foreign Purchases; 52.225-15, Sanctioned European Union Country End Products; 52.225-16, Sanctioned European Union Country Services; 52.232-33, Payment by Electronic Funds Transfer?Central Contractor Registration.
- Place of Performance
- Address: INTERNAL REVENUE SERVICE, DETROIT COMPUTING CENTER, 985 Michigan Avenue - 4th flr, Detroit, MI
- Zip Code: 48226
- Country: USA
- Zip Code: 48226
- Record
- SN01046639-W 20060513/060511221315 (fbodaily.com)
- Source
-
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