MODIFICATION
J -- Maintenance and Repair of Automatic Doors
- Notice Date
- 5/18/2006
- Notice Type
- Modification
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Other Defense Agencies, Defense Commissary Agency, Contracting Business Unit Support Services/Supply and Revenue Branch, 1300 E Avenue, Building P-11200, Fort Lee, VA, 23801-1800
- ZIP Code
- 23801-1800
- Solicitation Number
- HDEC05-06-T-0026
- Response Due
- 5/26/2006
- Small Business Set-Aside
- Total Small Business
- Description
- This amendment is provided to include the Statement of Work: STATEMENT OF WORK (SOW) SCHEDULED PREVENTIVE MAINTENANCE AND UNSCHEDULED SERVICE CALLS AND REPAIR PARTS FOR AUTOMATIC ENTRANCE/EXIT AND OVERHEAD DOORS 1. GENERAL: The Contractor shall provide all personnel, supervision, equipment, tools, parts, transportation, and other items necessary to perform scheduled preventive maintenance, in the frequency specified on the attached contract and unscheduled service calls and repair parts of automatic entrance/exit and overhead doors at the identified commissary(s) locations. Contractor shall immediately notify the Store Director and the Contracting Office of any doors that are not in serviceable condition or where preventive maintenance is not practicable. a) Doors are considered to be in good serviceable condition if they are performing all of their intended functions and there are no missing or broken parts and meet any governing safety codes. Upon receipt of the list of repairs, the Store Director shall decide whether to authorize the contractor to perform the additional repairs under the line item for unscheduled maintenance. b) Preventive maintenance consists of a complete operational check of all doors to ensure they are maintained in proper operating condition according to manufacturer?s specifications. Preventive maintenance is to be performed on the doors described in the schedule of supplies/services. c) In the event that doors are added to the list to be serviced under this contract after the beginning of the annual maintenance period, such doors will be subject to examination and acceptance by the contractor under the same terms of acceptance as for those listed on the original contract. d) Service calls will be made as deemed necessary by the Store Director or designated representative to repair or maintain the doors in good operating condition, including replacement of broken or worn parts, and testing of doors in accordance with manufacturer?s recommended maintenance practices and operating standards. 2. NOTIFICATION: Within five days of contract award, the contractor shall provide the Store Director or his designated representative with a designated point of contact and shall make arrangements to enable its maintenance representative(s) to receive service calls. The contractor's representative shall check in with the Store Director or his designated representative prior to performing any service and after completing all services under this contract. 3. APPOINTMENT: The Store Director or his designated representative will participate in the administration of this contract to ensure the contractor?s compliance with its technical requirements, including inspection and acceptance of the service for the government at the performance sites. 4. PERSONNEL & SECURITY: Contractor personnel must be recognizable as such while in the commissary by means of uniform or identification badge or patch. The contractor shall be responsible for obtaining installation access, if required, for vehicles and personnel needed at the work site. Contractor personnel shall observe all personnel security directives in place at the commissary, such as sign-in/sign-out procedures, etc. Contractor must also comply with U.S. Department of Labor and DeCA Occupational Safety and Health (OSH) guidance and regulations. 5. WORK SCHEDULE: Day and time of all work performed under this contract must be arranged in advance with the Store Director or his designated representative to prevent interference with patrons and normal operation of the commissary. At the Contractor's convenience, and with the approval of the Store Director or designated representative, the Contractor may work extended hours to ensure timely completion of work at the Contractor's regular time rate quoted in this contract. 6. AVAILABILITY OF UTILITIES: Water and electricity are available at the job site and may be utilized by the contractor, at no cost, in quantities necessary to perform the work required herein. The contractor will be responsible for all necessary temporary connections and for disconnection of same upon completion of the work. 7. LOCATION OF WORK: On site work is required; however, in the event that is not feasible, authorization will be obtained from the Store Director or designated representative, who will complete DD Form 1149 for doors that may be removed from the installation. The Store Director will identify each door by the make, model, serial number, and dollar value. The contractor will sign the DD Form 1149 accepting the door. The contractor will be liable for any and all loss or damage to such door sustained while in the contractor's possession. Contractor shall provide, at his expense, for the loading and unloading of the doors. 8. WORK AREA CLEANING: Prior to departing the commissary, the contractor will clean the work area of any material or debris, which results from performing this work. 9. EQUIPMENT: Doors may be added to or deleted from this contract by mutual agreement of the contractor and the Contracting Officer and shall be in writing via modification to this contract. Any replacement or additional doors must be added to this contract prior to any service being performed on it. The government will not reimburse services performed outside the dates or scope of this contract. 10. SCHEDULED PREVENTIVE MAINTENANCE of DOORS - Scheduled preventive maintenance procedures (scheduled service) consist of the following: a) A complete operational check and service or repair of all doors to ensure it is maintained in its intended operating condition according to recommended manufacturer?s specifications. b) Scheduled preventive work performed shall include, but not be limited to repairing, cleaning, lubricating/piling, oiling, aligning/adjusting, and replacing of parts as needed, to keep the doors in good serviceable condition. c) Scheduled preventive maintenance work performed for the commissary doors shall include the following components internal to or a part of each door: frames, operators, sensors, control components, safety devices, pneumatic and hydraulic lines, hydraulic reservoirs and pumps, compressors, dryers, electrical and control wiring, the power wiring feeding the door or compressor including the breaker or fuse switch for the branch circuit. Any additions, deletions, or corrections of doors compared to those doors listed on the contract shall be brought to the attention of the Store Director or designated representative and the contracting officer for proposed modification to the contract. The contractor shall not be reimbursed for services rendered on doors not included on the contract. All costs incurred by the contractor in performing preventive maintenance, including the cost of parts used during the quarterly PM (i.e., oil, filters, lubricant, nuts, bolts, etc.) shall be included in the scheduled preventive maintenance cost and shall not be charged or reimbursed separately. Deficiencies or required repairs discovered during preventive maintenance procedures, but not a part of such preventive maintenance procedures, will be brought to the attention of the Store Director or his/her representative. Repairs, if authorized, will be considered unscheduled services and billed as such as defined in the following section. In addition, scheduled preventive maintenance procedures shall not be used to make repairs at any time due to damage by fire, water, burglary, accident, abuse, and acts of God. Such repairs shall also be considered to be an unscheduled service. Unless otherwise specified in the schedule, the frequency of scheduled Preventive Maintenance is as follows: d) Quarterly: Scheduled Preventive Maintenance shall be performed once (1) per quarter (quarter is identified in the schedule) on the following: automatic entrance/exit, impact, bumper, and overhead doors. e) The initial quarterly scheduled service shall be performed not more than twenty (20) days after contract award and thereafter not less than 70 days, nor more than 100 days, from the previous quarterly service. In no case shall the contractor exceed the number of preventive maintenance services specified in the schedule. The date and time of all scheduled service shall be coordinated with the Store Director or designated representative to minimize disruption of commissary operations. Contractor coordination requests should be initiated a minimum of three (3) workdays prior to requested date. 11. UNSCHEDULED SERVICE CALLS AND REPAIR PARTS: Service calls shall be made as deemed necessary by the Store Director or designated representative to repair or maintain the listed doors in normal operating condition. Repairs beyond the normal scheduled preventive maintenance scope (i.e., replacement of a motor) shall be considered unscheduled repairs, and the labor and parts associated with the repairs shall be charged against the unscheduled service calls and repair parts line item. Contractor shall respond to routine service calls within eight (8) working hours after receiving notification by the Store Director or designated representative and shall perform necessary service on doors within 24 hours. Such service shall be furnished during the contractor?s normal duty hours. Contractor shall respond to emergency service calls within two (2) hours and perform repairs within four (4) hours of receiving emergency calls. An emergency service call is defined as a door or dock leveler failure which would interrupt critical commissary operations and in which no backup equipment is available at the commissary. The Store Director or designated representative may request that the contractor provide service during other than normal duty hours (to include weekends and holidays) based on an assessment of the situation and its impact on the commissary operation and shall pay the appropriate overtime rate for the service as approved by this contract. The Store Director or designated representative will advise the contractor whether the service call is ?routine? or an ?emergency? (as defined immediately above) at the time of placing the service call. Prior to commencing work, the contractor will provide the Store Director or designated representative with a written estimated cost of the work required and will proceed only upon approval of the Store Director or designated representative. The contractor will immediately notify Store Director or designated representative if actual repair cost exceeds the initial estimate. It is both the responsibility of the contractor and the commissary to notify the contracting office prior to performing any services which (if added to all other payments and costs previously accrued) will exceed 80% of the applicable ?Not to Exceed? (NTE) subclin amounts. The Government shall not be obligated to pay the contractor any amount in excess of the NTE ceiling price in the schedule, unless and until the contracting officer shall have notified the contractor in writing that the ceiling price has been increased and shall have specified in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. 12. REPLACEMENT/REPAIR PARTS: All costs associated with scheduled preventive maintenance shall be included in PM costs. However, all costs discovered during scheduled preventive maintenance but not regarded as scheduled preventive maintenance may be reimbursed under the unscheduled parts and labor line items. All costs for parts, which result in less than $5.00 per ?total quantity?, shall be included in the labor rate charge for unscheduled maintenance and service calls. Parts less than $5.00 total quantity shall not be charged or reimbursed separately. For this purpose, ?total quantity? shall refer to the aggregate quantity for same group of similar items. For example: 5 nuts and 5 bolts at $0.05 each are considered a total quantity of 10. Total quantity 10 nuts/bolts x $0.05 = $0.50 which shall not be charged or reimbursed separately. 5 quarts of lubricant/oil at $1.50/quart. Total quantity is 5 quarts x $1.50/quart=$7.50 which can be charged in full under line item for parts. The contractor may request reimbursement for all other parts and material furnished or used while performing Unscheduled Service Calls, unless the part or repair is due to the contractor?s negligence. Cost for replacement parts will be no greater than that charged the contractor?s commercial customer and shall be billed at actual cost plus the predetermined percentage listed on the contract line items. Replacement parts shall be itemized and billed as separate items on the contractor?s invoice. A copy of the contractor?s purchase invoice for individual replacement parts exceeding $100 shall accompany the contractor?s invoice to the Government. All freight cost associated with the shipment of parts for unscheduled service calls will be reimbursed by the Federal Government. Freight costs may be included with the cost of the parts or as a separate item. In either case, the costs will be paid under the line items for repair parts for equipment. If other than normal expediency and mode of transportation, the contractor shall obtain the authorized approval signature of the Store Director or designated representative on the service/work order ticket approving such shipment. Unless otherwise directed by the Store Director or designated representative, the contractor shall have the part shipped by the most cost efficient method. The contractor shall furnish to the Store Director or designated representative for his/her inspection and disposal, any parts removed for replacement during repair. 13. TRIP CHARGES: A trip charge is defined as the cost of transportation from the contractor?s place of business, to the commissary, and return. Trip charges shall be for unscheduled service calls only (cost is included in PM cost). Contractor shall not charge for additional labor time during travel. 14. COMPLIANCE WITH ENVIRONMENTAL PROTECTION AGENCY (EPA) AND ASSOCIATED FEES: Under Executive Order 13101, the contractor shall comply with all applicable EPA guidelines and procedures during the performance of this contract. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations. The contractor is responsible for complying with local, state, and federal regulations concerning use, removal, transportation, handling, and disposal (off the installation) of oil, parts, or other hazardous waste items resulting from the performance of this contract. The Government will assume no liability or responsibility for the contractor?s compliance or noncompliance with such responsibilities. The Government shall reimburse environmental fees imposed on the contractor for performance of services for unscheduled service calls only. Environmental fees for preventive maintenance shall be included in the PM cost. The contractor shall list all environmental fees as a separate item on the invoicing 15. CONTRACTOR CALLBACK: Monitoring of scheduled preventive maintenance and unscheduled service calls and repair parts will be accomplished on a 100% inspection basis immediately after completion (this will normally be within one day of use). When the Store Director or designated representative determines the doors do not operate as intended, the contractor will be notified. This shall be considered a callback and the service and trip charge shall be at the contractor?s expense, unless it is determined that the call back is due to a problem other than the initial service call. Response time for call back service shall be a maximum of eight (8) hours from the time the Store Director or designated representative contacts the contractor of the problem. 16. SERVICE TICKET: The contractor will furnish to the Store Director or designated representative a prepared service ticket every time scheduled preventive maintenance or unscheduled repair is provided. A signature of the Store Director or designated representative shall validate the service described on the ticket. Service tickets shall list all work performed; the make, model, location and serial number of the door(s); and all parts used for each type of door. The service ticket must also include date and time the contractor began and completed service, along with the total hours needed to perform the required maintenance and applicable labor rates as specified in the Schedule of Supplies and Services. A copy of each service ticket shall be submitted with the invoice to the Store Director or designated representative. 17. INVOICES: Contractor shall submit the one additional copy of the service ticket with the invoice to the commissary for preparation of the required receiving reports. The invoice shall contain all information as described in FAR 52.212-4(g) and for identification purposes, the contract number and invoice number shall be used.
- Place of Performance
- Address: DeCA's China Lake Commissary located in Ridgecrest, California
- Record
- SN01053364-W 20060520/060519135045 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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