SOLICITATION NOTICE
X -- USPTO's China Road Show Conference, Seattle, Washington 98101, July 12-13, 2006
- Notice Date
- 5/26/2006
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450
- ZIP Code
- 22313-1450
- Solicitation Number
- 140P0601049
- Response Due
- 6/7/2006
- Archive Date
- 6/22/2006
- Description
- The United States Patent and Trademark Office (USPTO) is seeking sources for conference space and services for Seattle, Washington, 98101, for July 12-13, 2006. The anticipated attendance is 215 persons including attendees, speakers and support staff. The hotel for the Seattle China Road Show in July 2006 must be located in the 98101 zip code. The hotel must have a full service business center with copy, printing, facsimile, FedEx, and, preferably, close to a Kinko?s or other independent copy service. Adequate parking facilities must be attached to hotel or located nearby. Other proposed benefits such as discounted parking for conference attendees, that will be of value to the USPTO (US government), will be considered favorably when reviewing proposals. The hotel must be compliant with the Americans with Disabilities Act. Sleeping Room(s) Up to 15 sleeping rooms for program staff (not registered attendees). Program staff includes: 5 sleeping rooms for U.S. government employees ? check in date July 11, 2006 and check out date July 14, 2006. Rooms will be paid on Government travel card ? not to be included in hotel contract; 8 sleeping rooms for non- U.S. government employees - check in date July 11, 2006 and check out date July 14, 2006 (these dates subject to change). Rooms will be paid for by personal credit cards ? not to be included in hotel contract; and 2 sleeping rooms for non-U.S. government employees - check in date July 11, 2006 and check out date July 14, 2006 (these dates subject to change). Rooms will be paid for under the conference hotel contract by USPTO. The USPTO makes no arrangements or commitments for sleeping rooms for the conference audience (attendees). A sleeping room list of program staff will be provided to the hotel by the USPTO. Main Conference Meeting Room(s) A conference room space to accommodate up to 200 people in classroom set-up on both days. The room should be large enough for the attendee seating, an A/V worktable in back, platform for projection camera, and a dais in the front of the room with room for podium, a table for three for panel discussion both days and a table for up to seven for panel discussion in the afternoon of. The space is required for both days from 8:00am to 6:00pm. This main conference room should also be reserved on Tuesday July 11, 2006 for A/V setup. Need high speed Internet access in the Main Conference Room on both days. Break Out Room(s) On Thursday July 13, 2006 from 12 noon to 6:00 pm, need additional breakout room to seat up to 70 people in classroom setting. There should be room for a dais in the front of the room for panel discussion of up to 5, and space in back for audiovisual table. Need high speed Internet access in the break out room. Food and Beverage for Conference Breaks Set-up for breaks in the morning and afternoon on both days during an AM coffee break and PM coffee break. The morning break food and beverage should consist of al la carte menu items such as coffee, juice, water, soda, Danish, bagels, etc. The afternoon break food and beverage should consist of al la carte menu items such as coffee, water, soda, cookies, brownies, etc. Audio Visual The USPTO China road shows require state-of-the-art professional production audio/visual equipment. Aside from the equipment, we will need professional personnel to set up the site, be on-site throughout the two-day event to run the equipment and trouble shoot any problems which might arise during the conference, and take down the site after the conference. The audiovisual equipment may need to be set up on Tuesday, July 11. No videotaping of the program is required. The AV support requires a technical director who has experience organizing, planning, and supporting a high-level corporate structure and conference management in a professional manner. The technical director should provide special attention to presenters, staff, and the conference team and be able to be attentive to all needs of the staff prior to and during the conference event. The main conference room for both days requires double screens, IMAG, PowerPoint projection, and audio. The break out room will need to be set for Thursday July 13, 2006 with single screen, PowerPoint projection, and audio. No IMAG needed for break out. The AV requirements for this program may include: IPAC AUDIO VISUAL REQUIREMENTS (subject to change) PROJECTION/DISPLAY 2 9x12 RP Screen w/ Dress Kit 2 5000 Lumens LCD Data Projector 1 Sony 1024 Scan Converter HG with 2 VGA Inputs 1 Folsom Screen Pro Plus 1202 with 3 Monitors 1 1x4 RGBHV Distribution Amplifier 1 Flat Screen Comfort monitor 21 inch or larger 1 Wireless Cue Lite - Mouse 1 Wireless Cue Lite - Mouse (for Back-Up) CAMERAS 1 Sony DX30 Cameras with Studio Config Kit 1 Tripod System 30 Fluid Head 1 Video Engineering Fly Pack with Vector Scope and Wave Form Mon. 1 Panasonic MX50 Camera Switcher 1 18:1 Long Lenses 1 DV RECORD DEC ISO CAMERA 2 13" Video Monitor SOUND 1 Sound System to include: 4 Full Range Speakers on Tripods and 2 Bass Bins with Amps 31 Band Stereo Equalizer 1 Audio Monitor for stage 1 16 Channel Mixing Console 1 24 Channel Snake 2 CD Player with Walk-In Music 1 Executive Dual Podium Microphone system 3 Table Microphones 2 UHF Wireless Combo Lavs 1 UHF Wireless Lav (for Back-Up) 2 UHF Wireless combo Hand Held for Q&A 2 Computer Audio Hook-Up 1 Clear Com Base Station 3 Clear Com Headsets LIGHTING 1 Stage Lighting System to include: 6 Front Lights (have 19? & 26? lenses), 4 - 6 Backlights, 8 Drapery Uplights, 4 Poles w/ Base, Extention & Crossbar, Dimmer Packs, Controller and Cables SCENIC 1 Tech Station Surround Drape 60 Feet of Black Pipe & Drape (estimated) If any hotel firm believes it is capable of meeting the USPTO's requirements, a detailed capabilities statement must be submitted to include information that clearly demonstrates their ability to meet the USPTO's needs. Responses must be received by the USPTO no later than 5:00 PM EST, June 7, 2006. Responses shall be mailed to: Sylvia.VanDyke@USPTO.gov at the United States Patent and Trademark Office, Office of Procurement, Madison East, Rm 7B03, P.O. Box 1450, Alexandria, VA 22313-1450.
- Place of Performance
- Address: Seattle, Washington,
- Zip Code: 98101
- Record
- SN01057997-W 20060528/060526220305 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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