SOLICITATION NOTICE
B -- National Database of Claims paid by Private Healthcare Insurance Providers
- Notice Date
- 6/2/2006
- Notice Type
- Solicitation Notice
- NAICS
- 518111
— Internet Service Providers
- Contracting Office
- Department of Health and Human Services, Center for Disease Control and Prevention, Procurement and Grants Office (Atlanta), 2920 Brandywine Road, Room 3000, Atlanta, GA, 30341-4146
- ZIP Code
- 30341-4146
- Solicitation Number
- 2006-N-08555
- Response Due
- 6/19/2006
- Archive Date
- 7/4/2006
- Small Business Set-Aside
- Total Small Business
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. Solicitation number 2006-N-08555 is being issued as a total small business set-aside, Request for Proposals (RFP). RFP 2006-N-08555 and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-09. The associated NAICS code is 518111 and the small business size standard is annual receipts of no more than $23,000,000.00. The proposed contract action is for services/supplies which the Government intends to acquire utilizing total Small Business Set-Aside solicitation procedures; this notice of intent is a request for competitive proposals. However, all interested persons or organizations may submit a proposal for this RFP. The Government will evaluate proposals only from organizations that are certified by the U.S. Small Business Administration as small business concerns. If the Government?s evaluation reveals that none of the small business concerns are technically acceptable, then the Government will evaluate proposals from all offerors (regardless of their size status). Each offeror must identify and certify its size status in the Representations and Certifications submitted with the proposal. All proposals received within fifteen days after date of this synopsis will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. The Government intends to evaluate offers and award a contract without discussions, therefore an offeror?s initial proposal should contain the offeror?s best terms from a technical and price perspective. Discussions, if held, will be conducted only with those offerors determined to be within the competitive range. Award shall be made to that responsible offeror submitting the proposal determined to be the most advantageous, and providing the best value to the Government as evaluated under the criteria described in this Request for Proposal. Offerors are advised that in the proposal evaluation process, technical merit and other non-cost factors will be more important to cost or price. If, as a result of technical evaluations, proposals are judged to be essentially equal then cost or price shall become the determining factor. I. BACKGROUND AND NEED: The Centers for Disease Control and Prevention (CDC) serves as the national focal point in the efforts to prevent disease, injury, disability, and premature death and to improve the overall quality of life of U.S. citizens. To accomplish its mandated mission, CDC provides financial and scientific assistance to local, state, national and international prevention efforts in the basic disciplines of epidemiology, evaluation, prevention effective, surveillance, behavioral and and laboratory services. The CDC must be able to recommend effective health promotion and protection programs that generate or lead to justifiable benefits for the resources expended. To this end, the agency must ask and find answers to three fundamental questions: (1) What strategies work?, (2) How much does it cost?, and (3) What is the return per dollar invested? The Prevention Effectiveness and Health Economics Branch (PEHEB), Office of Workforce and Career Development coordinates and provides leadership to CDC officials on prevention effectiveness activities at CDC. Activities performed in support of PEHEB?s mission include: (1) Development of the overall conceptual framework for prevention effectiveness; (2) Training CDC staff to conduct assessments of the effectiveness, economic impact, and economic efficiency of prevention strategies; (3) Development of public health policies and recommendations based on the results of prevention effectiveness assessments; and (4) Collaboration with and provision of technical assistance to agency Centers/Institutes/Offices (CIOs) on studies designed to assess the cost and effectiveness of prevention programs. The latter objective, providing technical asistance to CIOs assessing the cost and effectiveness of prevention programs, is crucial to the judicious allocation of scarce public health resources. Federal, state and local health decision makers need to know the costs of prevention programs and the effects of such programs on the health of the populations targeted for the intervention. The comparison of different health strategies and decisions is dependent upon reliable and consistent cost effectiveness and cost benefit data. PEHEB has been specifically tasked with providing direct medical costs attributale to the following health outcomes: (1) meningoccocal disease and vaccination, (2) deadweight losses of antimicrobial resistance, (3) testing for HPV to enhance accuracy of cervical cancer screening, (4) rotavirus, (5) diarrheal illness, (6) influenza, (7) salmonellosis, (8) Hepatitis A, (9) diabetes, (10) broncholities, and (11) job-related upper respiratory illnesses. It is the Government?s intention, to acquire access to data, which is demographically representative of the nation, and characterizes medical claims paid by private sector providers for inpatient, outpatient and pharmaceutical health care services; procure appropriate software with which to manage and analyze the data; and remote research and technical support for users of the system (data/software) on an as-needed basis. The professional services and supplies required by this combined synposis /solicitation are a continuation of a three-year effort which utilized data and software provided by the MEDSTAT Group. However, any interested party who believes they have the capability to provide the services /supplies required by this RFP may submit a technical proposal and prices to accomplish the tasks identified in the accompanying Statement of Work. II. STATEMENT OF WORK: A. The Contractor shall, as an independent organization and not as an agent of the Government, furnish the personnel, materials, and supplies necessary to provide the data /database, as described above, and its accompanying software to provide cost data associated with a specific health outcome(s) to support the analysis of a public health intervention or prevention program. The Contractor will be required to perform the following tasks as outlined below: Task One?PROVIDE DATA. (a) Source of data provided must be a nationally recognized source of daa for research purposes which is publishable in peer reviewed journals. (b) Data shall include a minimum of ten (10) years. Data provided at time of award will cover the years 1993 through 2004, inclusive. No later than 31 Jan 2006 the Contractor shall provide data covering the period 01 Jan 2005 through 31 Dec 2005, inclusive. No later than 31 Jan 2007 the Contractor shall provide data covering the period 01 Jan 2006 through 31 Dec 2006, inclusive. No later than 31 Jan 2008 the Contractor shall provide data covering the period 01 Jan 2007 through 31 Dec 2007, inclusive. (c)Paid claims data from a population of more than 28 million (mininum) privately insured individuals (covered lives) at the claims-level, population-level, and patient-level nationwide. Information on publicly-insured individuals (i.e. Medicare/Medicaid) though not mandatory, would be desireable. (d) Data shall capture the full continuum of care in all settings, including but not limited to, physician office visits, hospital stays, retail / mail-order and specialty pharmacies, and carve-out care. (e)Complete in-patient, out-patient and pharmaceutical claims experience, to include patient (using encrypted codes), provider (using encrypted codes), financial and clinical information. Financial information shall include, but not be limited to, payments and co-payments for hospital, physician and ancillary services. Clinical information should include, but be not limited to, diagnoses codes, procedure codes, types and units of service. The diagnosis and procedure codes should reflect current terminology as reflected in the most current edition of the ICD-9-CM. (f) Data will include enrollment information on a minimum of 10% of the number of covered lives to establish denomnators, including break-down of beneficiaries based on such demographic characteristics such as age, gender, geographic location, provider type, unit of service, insurance plan type and relationship to insured. (g) Data shall include pharmacy claims on a minimum of 10% of the population to include the clinical and financial information required above. (h) Data shall be geographically representative of the U.S, with sufficient volume to support regional assessments (i.e. Southeast, Northeast, Mid-East, Mid-West) and assessments at the state and local level. (i) Contractor shall provide documentation that is clear, concise and easy-to-follow. Documentation on data quality will include the process by which data are collected and checked for accuracy. Documentation shall include information on the variable found in each data file. Documentation of data quality shall include information pertaining to:(1) the universe of employers (or other sources of data) and the universe of beneficiaries, (2) how the denominator data (eligibility file) differs from the in-patient and out-patient files for claimants, (3) computer edit algorithms and data processing decisions made in transforming raw claims data into analysis files, (4) variables excluded from raw claims files and reasons why they were excluded, (5) documenation, rejection, or correction of out-of-range, inconsistent and missing values, and (6) evidence of reliability and validity of data. Task Two?PROVIDE SOFTWARE (a) Contractor will provide 2 copies of the software within one week of start of contract. (b) Software documentation will be provided for at least six users and will include all available applicable software applications. (c) The contractor will provide software that is PC-based and is able to run on Windows 2000 or higher operating system to manage and analyze the data that will meet the following requirements: (1) Data management will include back-up and storage capability, tool for importing and exporting data (into SAS, Excel, Lotus, or other statistical package) and the ability to handle a large volume of data and process quickly and efficiently; (2) Linking capability between files based on a given variable (e.g. linking inpatient and outpatient claims by patient or family identifiers); (3) The ability to create episodes of care by linking facility, technical, professional charges (or costs if possible), and payments to provide a complete picture of the utilization and expenses associated with a particular health outcome; (4) Longitudinal tracking of patients and populations across multiple years; (5) Analytical tools such as basic statistics (mean, medians, standard deviation, frequency, and variance); (6)Record listing capability; (7) Ability to import other data sets for analysis, and (8) Standard reporting modules. Task Three?PROVIDE RESEARCH AND TECHNICAL SUPPORT (a) Contractor will provide research and technical assistance by telecommunications and/or email on an as-needed basis. Research assistance is to ensure that CDC researchers are correctly using the data and accompanying software to conduct studies and to answer questions related to the data and to provide assistance with building tables or defining studies. (b) Contractor will provide data dictionary, look-up table, disease state classification, and consistency of codes used across the years. c. Contractor will provide an online query tool that allows CDC researchers the ability to quickly assess study criteria against the most recent five years of data. III. PERIOD OF PERFORMANCE: There is a base period of twelve (12) months commencing on 01 October 2006 and ending on 30 September 2007; and two (2) twelve-months (12) option periods. Option Year 1 will commence on 1 October 2007 and end on 30 September 2008, Option Year 2 will commend on 1 October 2008 and end on 30 September 2009. The total base and option periods shall not exceed sixty (36) months. IV. THE FOLLOWING FEDERAL ACQUISITION REGULATION (FAR) CLAUSES AND PROVISIONS APPLY TO THIS ACQUISITION: 52.212-1, Instruction to Offerors-Commercial Items (Jan 2005). To ensure uniformity in the format of responses submitted for evaluation purposes the following standards will be adhered to: (a) the proposal must be signed by an official possessing authorization to obligate your organization in contractual agreements and must stipulate that the proposal is predicated upon all the terms and conditions of this RFP. (b) Proposal will be typewritten, reproduced on plain white letter size paper (8 ?? X 11?) and submitted in five (5) copies to the address identified below. Proposal pages shall not be imprinted/embossed with company logo or other information which identifies the offeror's organization. (c) Offerors shall submit, as part of their proposal, Firm-Fixed Prices for providing data, software (including appropriate site license(s)), and technical support per period of performance (aka Pricing Proposal); pricing information shall be separate from technical information (aka Technical Proposal). (d) The technical proposal shall include the following information for evaluation (see evaluation criteria under 52.212-2 below): (1) Description of the proposed data and how it relates to each requirement specified in the Statement of Work; (2) Description of the software, each of its applications, and it specific relation to the data as well as the purpose of this procurement; (3) Description of data quality and quality assurance measures employed to ensure the accuracy, reliability and validity of the data; (4) Description of staff experience and capability and (5) A listing of projects performed during the past 2 years including name of client company and complete address, name /number of contract, telephone and fax numbers, and e-mail address. CDC may contact some or all of the contacts listed to verify offeror?s past performance. Offerors are responsible for providing accurate and complete information. (Failure to do so may cause rejection of the offer). Offerors shall also submit with their proposal a fully executed copy of FAR Provision, 52.212-3, Offeror Representations and Certifications-Commercial Items (May 2005). The following FAR clauses apply to this acquisition: 52.212-2, Evaluation ? Commercial Items (Jan 1999): The following evaluation criteria, listed in descending order of importance, applies: (a) How closely the data relates to each requirement as specified under ?Task One-Provide Data?, paragraphs ?a? through ?i? of the Statement of Work and potential uses of the data (maximum of 40 points possible); (b) Software capability to support the management and analysis of data elements. Emphasis will be placed on the ease of use, flexibility of software applications, and the technical support that will / can be provided. (maximum of 30 points total); (c) Quality assurances measures applied to data to ensure the accuracy, reliabiity and validity of the data and data limitations (maximum of 15 points total); (d) Staff Experience and Capability ? a description of the project organization, including the curriculum vitae of key personnel responsible for training and technical assistance in such a way that it is clear that each individual has adequate qualifications to perform the duties to be assumed (personnel should be identified by position title only; DO NOT submit the actual name of the person). Contractor?s awareness, knowledge and understanding of relevant literature. Emphasis will be place on staff experience and capability, that must include qualified researchers at the Masters or Doctoral level. (maximum of 15 points total) (e) Past Performance; (f) Price. [Price is an important factor for award. However, the non-price factors listed above, when combined, are more important than price. CDC reserves the right to award the contract to an offeror who may not be the lowest in price.] CDC will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. CDC may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate CDC to exercise the option(s). Award of a firm-fixed price contract will be made to a single offeror whose proposal, conforming to this RFP, will be most advantageous to the CDC, price and other factors considered. Award may be made without discussions/negotiations. Offerors are advised to submit their initial proposals in the best favorable terms to the government. 52.212-4 Contract Terms and Conditions ? Commercial Items (Oct 2003) and 52.217-9 Option to Extend the Term of the Contract (Mar 2000). 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2004). (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are listed in FAR Clause 52.212-5, paragraph (b), and which are incorporated in this contract by reference, to implement provision of law of Executive orders applicable to acquisitions of commercial items: (5)(i), (8)(i), (16), (17), (18), (19), (20), (21), (26), (31), and (34). FAR Clasue 52.227-14, Rights in Data ? General (June 1987) All FAR clauses and provision can be obtained at: http://www.arnet.gov/far/loadmainre.html. The Defense Priorities and Allocations System (DPAS) does not apply. An original and 4 copies of the proposal are due at 3:00 PM (EST), Monday, 19 June 2006, at the following address: Centers for Disease Control & Prevention, Procurement & Grants Office, Acquisition and Assistance Branch A, ATTN: Donna Myler, reference solicitation #2005-N-08555; 2920 Brandywine Road, Atlanta, GA 30341-5539. Facsimile proposals are not authorized. Technical inquires shall be e-mailed by 06 June 2006 to dmyler@cdc.gov. Telephone inquiries will not be honored. Proposals received after the time and date set for receipt will not be considered for award.
- Place of Performance
- Address: 1600 Clifton Road, Atlanta, GA
- Zip Code: 30333
- Country: United States of America
- Zip Code: 30333
- Record
- SN01061295-W 20060604/060602220419 (fbodaily.com)
- Source
-
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