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FBO DAILY ISSUE OF JUNE 22, 2006 FBO #1669
SOLICITATION NOTICE

C -- Indefinite Delivery Architect-Engineer Services Contracts for Design of Miscellaneous Facilities, Preparation of Criteria Documents for Host Nations Projects, and Related Work, Various Locations, Japan

Notice Date

6/20/2006
 

Notice Type

Solicitation Notice
 

NAICS

541310 — Architectural Services
 

Contracting Office

US Army Engineer District - Japan, Attn: CEPOJ - CT Unit 45010, APO, AP 96338-5010
 

ZIP Code

96338-5010
 

Solicitation Number

W912HV-06-R-0011
 

Response Due

7/24/2006
 

Archive Date

9/22/2006
 

Small Business Set-Aside

N/A
 

Description

SOLICITATION FOR LOCAL SOURCES ONLY This contract will be performed in its entirety in the country of Japan and is intended only for local sources [See Federal Acquisition Regulation 5.202(a)(12)]. NA POC is MR. GEORGE CHAN, Phone: 046-407-8121 Email: george.c.chan@usace.army.mil Department of the Army U.S. Army Engineers District, Japan ATTN: Architect-Engineer Contracts Section (CEPOJ-EC-ET) Room 213, Building 250, Camp Zama APO AP 96338-5010 1. CO NTRACT INFORMATION. A-E services are required for up to four (4) Indefinite Delivery Contracts (IDC). The contract will have a maximum yen amount equivalent of $250,000 for the basic contract with one (1) one-year option for a total maximum contract amount of $500,000. Services will be implemented through negotiated firm fixed price task orders that may be issued up to the maximum contract amount of $500,000. The basic contract period is one year from the contract award date and the option period extends th e contract by additional one-year period. The option year may be exercised before one year expires if the basic contract has been exhausted or nearly exhausted. The Government is not obligated to exercise the option. If the basic contract maximum amount (y en equivalent of $250,000) is reached or nearly reached before the expiration of the basic contract, the Government reserves the right to award task orders in excess of the basic contract maximum amount. However, the Government will not exceed the total c ontract not-to-exceed amount of $500,000. In the event that the basic contract maximum amount is not reached before the expiration of the basic period, the remaining balance will be carried over to the succeeding option year when exercised. The contract will require the Government to order services priced at not less than two percent (2%) of the stated maximum contract amount for the basic contract, and if exercised, not less than one percent (1%) of the stated maximum contract amount for the option year. Requests for Proposals (RFPs) are anticipated to be issued to qualified firm(s) within eight (8) months after selections are made. The government reserves the right to obtain updates to A-E Firms qualifications prior to issuance of RFP. Should the gover nment determine that a firms qualifications has degraded significantly when compared to SF 330 submitted in response to this solicitation, the respective A-E will be notified accordingly and the next most qualified firm will be queried for qualifications update. The government is not obligated to award the maximum number of contracts stated herein. ONLY LOCAL SOURCES WILL BE CONSIDERED UNDER THIS SOLICITATION. LOCAL SOURCES ARE SOURCES (E.G., CORPORATIONS OR PARTNERSHIPS) THAT ARE PHYSICALLY LOCATED IN JA PAN AND AUTHORIZED (I.E., LICENSED AND REGISTERED) TO PERFORM IN JAPAN, THE TYPE OF WORK SPECIFIED IN THIS SOLICITATION. SPECIFICALLY, A PROSPECTIVE OFFEROR MUST BE DULY AUTHORIZED TO OPERATE AND CONDUCT BUSINESS IN JAPAN AND MUST FULLY COMPLY WITH ALL LAW S, DECREES, LABOR STANDARDS, AND REGULATIONS OF JAPAN DURING THE PERFORMANCE OF THE RESULTING CONTRACTS. IN ADDITION, PRIOR TO AWARD OF THE CONTRACTS, OFFERORS MUST BE REGISTERED WITH THE GOVERNMENT OF JAPAN TO CONDUCT BUSINESS IN JAPAN AND POSSESS NECES SARY DOCUMENTATION TO PERFORM WORK REQUIRED UNDER THIS SOLICITATION. Up to four contracts will be awarded for the same services. In addition, eight or more existing contracts for the same services already exist. Each contractor will be afforded a fair opportunity to be considered for each task order in excess of $2,500. The Contracting Officer will consider the following factors when awarding a task order: specialized experience, performance and quality of deliverables under the current IDCs (if any), current capacity to accomplish the order in the required time, equitable d istribution of work among the contractors, and other relevant factors. 2. PROJECT INFORMATION. Each Indefinite Delivery Contract requir es Architect-Engineer services primarily for U.S.-funded design work for operation and maintenance, new construction, planning, engineering and feasibility studies, site investigations, construction phase services and other general engineering-type project s. In addition, services may be required on a less frequent basis for preparation of design criteria packages for Host Nation (HN)-funded projects and related works. Design criteria will be generally U.S. criteria, however, design deliverables would addres s local construction practices and materials that meet U.S. criteria. 3. SELECTION CRITERIA. See Note 24 for General Selection Process. The Selection criteria are listed below in descending order of importance. Criteria a through d are primary selection cr iteria, and e and f are secondary ones and are utilized as tie-breakers among technically equal firms when required: a. Specialized experience and technical competence in the type of work required. The following sub-criteria 1) through 7) are listed in des cending order of importance. 1) Preparing U.S.-funded design drawings, specifications, and cost estimates for the repair, maintenance, and construction of facilities on U.S. military installations located in Japan. Provide not more than 10 completed proje cts. Use a separate Section F for each project. Clearly identify your companys role as prime or subcontractor for each completed project. 2) Familiarity with the DoD Antiterrorism Standards for Buildings. Experience in performing Antiterrorism/Force Pr otection type assessments, analyses and designs. Experience in performing blast analyses (leading to the selection of appropriately sized blast resistant building components) and progressive collapse analyses. Experience in the design of active/passive veh icle barriers and electronic detection systems. 3) Knowledge and experience with current Balance of Payment Program (BOPP) procedures and with Japan Industrial Standards as applied to BOPP exempt items. 4) Performing technical studies and preparing writt en technical documents. Provide not more than 5 completed technical studies. Use a separate Section F for each project. Clearly identify your companys role as prime or subcontractor for each project. 5) Leading, conducting, or facilitating design char rettes to identify functional issues, to achieve consensus on project requirements, develop facility and site layouts, and develop schematic preliminary designs. Clearly identify your firms role in any charrettes conducted, attended, or participated. 6) The firms design quality management plan to include: management approach, coordination of disciplines and subs/consultants, quality control procedures (including project-specific quality control plans, detailed checks, independent technical reviews), and prior working experiences of the prime firm and any significant subs/consultants. 7) Familiarity and experience in the Host Nation (HN)-funded construction program, Facilities Improvement Program (FIP) or relocation projects, specifically preparation of c riteria packages for HN projects. Indicate whether the project was a CP, PCP, SACP, etc. Provide not more than 5 completed projects. Use a separate Section F for each project. Do not include preparation of construction drawings done under a contract wi th the Japan Government, i.e., Defense Forces Administration Bureau. Clearly identify your companys role as prime or subcontractor for each project. b. Past performance on DoD and other contracts with respect to quality of work, cost control, and complia nce with performance schedules. (Note: Past Performance Questionnaires (PPQ) can be used to provide or supplement a firms past performance with other than U.S. Governmental clients. Firms which choose to use the PPQ may obtain a PPQ standard form by subm itting a request to the NA POC via email. Do not submit questionnaires for past work performed for U.S. DoD agencies.) c. Qualified professional personnel. T he following sub-criteria 1) through 2) are listed in descending order of importance: 1) Personnel have minimum level of professional license or practical experience in the following disciplines: Architecture - 1st Class Kenchikushi or U.S. Registered Architect, Civil Engineering - Registered Civil Engineering Consulting Manager (RCCM) or U.S. Registered Civil Engineer, Structural Engineering - 1st Class Kenchikushi or U.S. Registered Structural Engineer, Mechanical Engineering - 1st Class Kankouji Sekou Kanrigishi or U.S. Registered Mechanical Engineer, Electrical Engineering - 3rd Class Denki Shunin Gijutsusha or U.S. Registered Electrical Engineer, Communication Engineering - 3rd Class Denki Shunin Gijutsusha w/ minimum of 2 years experience in Communication Design or U.S. Registered Communications Engineer, Fire Protection Engineering - 1st Class Kankouji Sekou Kanrigishi w/Fire Protection Certification or U.S. Registered Fire Protection Engineer, Geotechnical Engineering - RCCM w/Geotechnical Certification or U.S. Registered Geotechnical Engineer, Surveying - Sokuryo shi or U.S. Registered Land Surveyor. 2) Knowledge and experience in Project Management and Cost Estimation of U.S.-military design and Japanese construction criteria as required for organizing and preparing U.S.-military funded design drawings, specifications, and cost estimates; technical st udies; and criteria package preparation in HN projects. (Note: Resumes of key personnel shall be indicated in the SF330, Section E - RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT. Provide not more than 2 individuals per discipline identified her einbefore. Use a separate Section E for each individual. Clearly indicate key personnels qualifications in block 17 of each section E entry. Do not generalize professional certifications, provide specific information.) d. Capacity to accomplish the wor k in the required time. e. Geographic proximity of the firm in relation to the location of the project. The Government seeks to ensure that there will be at least one contractor available whose staff is physically located in the general geographical area w here any given project many arise. Thus, where two or more firms are otherwise relatively equal with respect to selection criteria a  d, above, preference will be given to a firm physically located in a geographical area where no other firm has been awar ded a contract under this NOP. f. Volume of work awarded to the firm in the last 12 months, with the object of affecting an equitable distribution of DoD A-E contracts among qualified Architect-Engineers. 4. SUBMISSION REQUIREMENTS. See Note 24 for general submission requirements. Architect-Engineer firms that meet the requirements described in this announcement and conditions in FAR 5.202(12) are invited to submit one copy of a current Standard Form 330 (SF330), Architect-Engineer Qualifications. Note tha t Part I of the SF330 presents a firms qualifications for the specific contract. Part II of the SF330 presents the general qualifications of the prime and each sub/consultant that is identified in column 9 of the SF330 Part I. Interested firms shall sub mit a separate Part II for each firm that will be part of the team proposed for the specific contract. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team. Pertinent conditions in FAR 5.202(12) a re that &the contract action will be made and performed outside the United States & To show compliance with the local sources condition, interested firms, including each and all partners of a joint venture, must submit documentation demonstrating registr ation, authorization, and capacity to perform in Japan, for example, an official copy (shuin, or copy with appropriate governments official red stamp/seal) of the toh kibo toh hon (corporate registration from the appropriate Japanese Government office ). The purpose of busines s description on the toh kibo toh hon should include Engineering/ Construction Consulting, and/or design, and/or other pertinent related services. Firms shall address each of the following items in Section H of the SF330: above paragraph items 3a.2, 3a.3, 3a.5, 3c.2, 3d, 3e, and 3f. All documents related to an A-E firms submission must reach the office of the Architect-Engineer Contracts Section, Japan Engineer District, Camp Zama, Japan, not later than 3:00 P.M. (Japan Standard Time), on 24 July 2006. It is important to allow enough time for submissions to reach the above-specified office before the deadline. Any documents of the submission rece ived after the above date and time may not be considered for contract award. SUBMISSIONS VIA FACSIMILE, ELECTRONIC MESSAGE, OR OTHER ELECTRONIC MEANS WILL NOT BE ACCEPTED. Submissions shall be on paper media in sealed envelopes or packages (i) addressed t o the office specified in the solicitation, and (ii) showing the solicitation number, and the name and address of the firm. Firms using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the statement: This packa ge must reach the office of the Architect-Engineer Contracts Section, Japan Engineer District, Camp Zama, Japan not later than 3:00 P.M. (Japan Standard Time), on 24 July 2006. It is in the firms interest to follow up by contacting the POC to inquire ab out receipt of their submissions, to consider the use of door-to-door commercial carriers or Japanese postal system (kaki-tome mail), and to not wait for the last minute to transmit submissions in the event that the original submission is lost and a second submission is necessary. It is also in the firms interest to follow up with references used for past performance rating and ensure that they send or fax completed questionnaires to the U.S. Army Corps of Engineer Point of Contact indicated on the questi onnaire by the due date and time specified in this NOP. Submissions may be hand-carried to the below address, however, use of the Japanese postal system or commercial carriers is encouraged. Submittals should be addressed to: U.S. Army Corps of Engineers, Japan District ATTN: Architect-Engineer Contracts Team (CEPOJ-EC-ET) Room 213, Building 250, Camp Zama Zama-shi, Kanagawa-ken, Japan 228-8920 Submissions shall not exceed 75 pages. Only numbered pages will be recognized and evaluated. Use fonts no smaller than 10-pitch. Do not repeat information from Sections A-G of the SF330 in Section H. Firms that provide submissions that exceed 75 pages m ay have only the first 75 pages be considered. Solicitation packages are not provided. This is not a request for proposal.
 

Place of Performance

Address: US Army Engineer District - Japan Attn: CEPOJ - CT Unit 45010, APO AP

Zip Code: 96338-5010

Country: JP
 

Record

SN01073914-W 20060622/060620220905 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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