SOLICITATION NOTICE
R -- Temporary Administrative Support
- Notice Date
- 6/21/2006
- Notice Type
- Solicitation Notice
- NAICS
- 561320
— Temporary Help Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive Room 1B59, Bethesda, MD, 20892
- ZIP Code
- 20892
- Solicitation Number
- Reference-Number-RFQ60036
- Response Due
- 7/6/2006
- Archive Date
- 7/21/2006
- Description
- This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is being competed using FAR 13 procedures and quotations are being requested. Reference No: RFQ60036 Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-09. This acquisition will be processed under Simplified Acquisition Procedures (SAP) and is not a Small Business Set-Aside. The North American Industry Classification System (NAICS) code is 561320 and the small business size is 12.5. SCHEDULE: The National Institute on Drug Abuse (NIDA), Station Support/Simplified Acquisitions (SS/SA) Branch has a requirement on behalf of the National Institute of Neurological Disorders and Stroke (NINDS) for Administrative Support Services. This is a firm fixed price contract. The period of performance will be for (1) base year with one (1) option year, if exercised. PRICE SCHEDULE: Secretary II and Secretary I: BASE PERIOD: 1920 hours @ $________ per hour = $__________; OPTION ONE: 1920 hours @ $________ = $________. General Clerk I: BASE PERIOD: 1040 hours @ $________ per hour = $__________; OPTION ONE: 1040 hours @ $________ = $________. The PERIOD OF PERFORMANCE for the administrative support services are from date of the award until July 2007. The administrative support personnel must meet the following qualification and skills: Must be skilled to perform preparation of foreign, sponsored, domestic and local travel and; preparation of appointment packages and general administrative duties unique to the NIH/NINDS. Statement of Work: The contractor shall adhere to and meet the work schedule, duties, responsibilities, and deliverables and period of performance set forth by the NINDS and the Federal Government Standards. Duties, Responsibilities and Deliverables: Make travel arrangements in accordance with the Health and Human Services (HHS), National Institutes of Health (NIH), Federal Travel Regulations (FTR) travel regulations; prepare the required travel documents for staff, this includes (but is not limited to) obtaining appropriate approvals and clearances, making required reservations; informing traveler of travel itinerary and; confirmation in accordance with NINDS standard operating procedures. Complete the preparation of travel vouchers within 7 working days of receipt of traveler?s submission of paperwork; Track voucher to ensure traveler is reimbursed in accordance with NIH travel policy. Prepare foreign and domestic appointment packages this entails contacting candidates and obtaining required supporting documents and approval; maintain a tickler file to track end dates of appointments and; initiate the requests for extensions and/or pay increase as applicable; initiate clearance/accession of Branch personnel as required. Keep updated curriculum vitae on all branch personnel. Enter request for training in training database; schedule meetings and conferences; this includes but is not limited to placing conference calls and contacting participants by email. Prepare and distribute materials electronically and manually for meetings or publications. Prepare documents for manuscript clearance; and confirm clearance and maintain file for each manuscript. Receive incoming calls and visitors; forward call to appropriate staff member or; communicate messages via email, or verbally, maintain the Chief?s calendar; maintain event calendars, ListServ and address directories and provide technical support for local databases. Enter requests for maintenance, repairs, keys, telecommunication, printing, photography, shipping, and track and follow up as necessary to completion. Duplicate, fax or scan documents. Distribute incoming faxes and office mail daily and determine appropriate courier for mailings prior to send correspondence through inter-office mail; U.S. Mail or FedEx and; foreign mail through the NIH Shipping Office. Maintain and organize office files and logs. Prepare purchase requests for services, supplies and equipment. Prepare spreadsheets and reports. Maintain inventory of branch equipment; initiate requests for pick up of surplus property, property passes, trade-ins and loans etc. Full Time: Monday through Friday; eight (8) hours per day; up to 40 hours per week; Start Time: 8:30 am; End Time: 5:00 p.m. Required Break: Between the hours of 11:00 am and 1:30 p.m. a thirty (30) minute break shall be taken. Part Time: Monday through Friday; limited to eight (8) hrs per day; up to 20 hours per week. OVERTIME IS NOT AUTHORIZED LOCATION: ON-SITE- NINDS, Bethesda/Rockville MD 20892. TRAVEL IS NOT REQUIRED Skills and Abilities Required: Secretary II: One (1) Full-time position; total hours worked not to exceed 1920 in one-year. A) This position is located in the Office of the Branch Chief. Individual must have a minimum of 1year experience independently prepare travel for all branch staff from planning stage to closeout in accordance with FTR, HHS, NIH and NINDS policies and procedures. The majority of the travel is sponsored travel, both foreign and domestic sponsored. It is standard to have multiple-sponsors for one authorization. Preparers are accountable for but the following tasks (and then some) on a daily basis: secure lodgings, book air and ground travel, complete the required paperwork; obtain the required approval and clearances in accordance, confirm all reservations, upon completion of trip obtain receipts and voucher within 5-7 working days. B) Minimum of 1 year experience in the use of computerized databases unique to NIH such as: NIH Business System (NBS), NIH Employee Directory (NED), Administrative Database (ADB), NIH Integrated Training System (NIHITS), Procurement Online Tracking System (POTS), Fellowship Payment System (FPS) for the purpose of entering travel authorizations and vouchers, purchase requests, training requests, property, enterprise directory and services requests. C) Minimum of one-year experience research; interpret and follow Federal guidelines and NIH operating procedures in the performance of administrative support services D) Minimum of one-year experience working as a point-of-contact in a busy high-pressure office. E) Minimum of 6 months experience clearing personnel for separation or transfer in accordance with NIH policy and; Institute/Center (IC) standard operating procedure. F) Minimum of 6 months experience filing and retrieving confidential or time-sensitive materials for researchers and physicians in a high pressure office in accordance with current NIH Records Management guidelines, as well as, disposal of federal records. G. Ability to effectively multi-task in order to complete all assignments on time. I. Must exercise judgment in selecting the appropriate procedure for application to specific matter, based on policies and knowledge of the supervisor?s preference. Unusual situations may be referred to Branch Office Manager. One year experience using a PC, Word, Microsoft Outlook email and calendar required. Secretary I: One (1) Full-time position; total hours worked not to exceed 1920 hours in one-year period. Items A and D above a minimum of 6 months experience is required. Due to fewer travelers the complexity is less intense. Items E-I listed above apply to this position. General Clerk I: One (1) Part-time position; total hours worked cannot exceed 1040 hours in a one-year period. Minimum of 6 months experience filing and retrieving confidential or time-sensitive materials for researchers and physicians in a high pressure office in accordance with current NIH Records Management guidelines, as well as, disposal of Federal records. Minimum of 6 months experience clearing personnel for separation or transfer in accordance with NIH policy and; the IC?s standard operating procedure. Minimum of six months experience in the use of computerized databases unique to NIH specifically the ADB and NED. Must exercise judgment in selecting the appropriate procedure for application to specific matter, based on policies and knowledge of the supervisor?s preference. Unusual situations may be referred to Branch Office Manager. Minimum of six months experience using a PC, Word, Microsoft Outlook email and calendar is required. Non-Personal Service Statement: Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. The Contractor?s management shall ensure that employees properly comply with the performance standards outlined above. Contractor employees will perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee. GOVERNMENT-FURNISHED PROPERTY: Workspace, computer, telephone and other electronic equipment as necessary will be provided along with a government-issued card and keys. The contractor(s) shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and Government personnel work products that are obtained or generated in the performance of this contract. If necessary, the contractor will be required to provide clearances for personnel requiring access to Government computers and workstations. DELIVERABLES: Plan and carry out the administrative functions of the office as assigned. Troubleshoot problems and deviations in accordance with established instructions, priorities, policies, commitments and program goals. Completed work is reviewed regularly and as necessary for adequate, appropriateness and conformance to established policy. Manage the day-to-day administrative tasks of the office. Office files are maintained. Faxes are sent. Documents are photocopied. Phones are answered. All orders for supplies and services are tracked, packing slips are sent to Purchasing Office. Initiates contact with the PA to discuss delays. Appointment packages are prepared within specified lead-time. All travel is arranged within specified lead-time. Required documentation is submitted to appropriate office(s) for approval and processing. Files are maintained and easy retrievable. Daily deliverables based on scope of work. TERMS AND CONDITION: The contractor shall provide a comparable replacement within 10 business days. RECEIVING/ACCEPTANCE: Time Approver(s) submit receiving on a weekly basis. INVOICE: Vendor invoices monthly (every 31 days) Evaluation Criteria factors total: 100 % All Contractors responding to this announcement will be evaluated on the following factors shown in descending order of importance. 1) Capacity to provide adequate personnel in the required time: (35 points) 2) Skilled in specific NIH Database System and other software: (30 points) (must have hands on experience and technical competence to work independent using specific software and NIH database systems. The follow are mandatory NIH Database systems: NIH Business System (NBS), NIH Employee Directory (NED), Administrative Database (ADB), NIH Integrated Training System (NIHITS), Procurement Online Tracking System (POTS) and Fellowship Payment System (FPS). 3) Past Performance: (25 points) Contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. 4) Price: (10 points) The following FAR provisions and clauses apply to this acquisition: 52.212-1 Instructions to Offerors Commercial; FAR 52.212-2 Evaluation Commercial Items; FAR 52-212-4 Contract Terms and Conditions Commercial Items; FAR 52-212.5 Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items. Offerors must include with their offer a completed copy of the provisions at FAR 52.212-3 Offerors Representations and Certifications Commercial Items. Offerors must be registered in the Central Contractor Registration prior to award at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5756. Responses to this Request for Quotation # 60036 notice must be received by July 6, 2006, 5:00 PM Washington, D.C. time. An original must be addressed to Rosie C. Owens, Contracting Officer, SS/SA Branch, NIDA, 31 Center Drive, Room 1B59, Bethesda, Maryland 20892. No collect calls will be accepted. No electronic responses will be accepted. Copies of the above-referenced clauses are available upon request either by telephone 301-594-1571; fax 301-480-1358 or e-mail address: rowens@nida.nih.gov
- Place of Performance
- Address: Bethesda, MD
- Zip Code: 20892
- Country: United States
- Zip Code: 20892
- Record
- SN01074433-W 20060623/060621220303 (fbodaily.com)
- Source
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