SOLICITATION NOTICE
X -- Training & Award Ceremony
- Notice Date
- 6/29/2006
- Notice Type
- Solicitation Notice
- NAICS
- 531120
— Lessors of Nonresidential Buildings (except Miniwarehouses)
- Contracting Office
- Department of Veterans Affairs;VA Central Office;Acquisition Operations Service (049A3);810 Vermont Avenue, NW;Washington DC 20420
- ZIP Code
- 20420
- Solicitation Number
- VA-101-06-RQ-0159
- Response Due
- 7/12/2006
- Archive Date
- 9/10/2006
- Small Business Set-Aside
- N/A
- Description
- Training and Award Ceremony for the Dept of Veterans Affiars This RFQ VA-101-06-RQ-0159 is intended to procure Meeting Room and Guest Room accommodations. This is a combined synopsis/solicitation prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document incorporates provisions and clauses in effect through FAC 05-09. The associated NAICS Code work shall be performed under is 531120. This acquisition is unrestricted; there will be no set aside. The provisions at 52.212-1 Instructions to Offerors-Commercial Items, and 52.212-3 Offeror Representations and Certifications-Commercial Items apply to this solicitation. Offerors are responsible for returning a copy of the Representation and Certifications at FAR 52.212-3 with their proposal. A copy of the provision can be obtained at www.arnet.gov . Commercial items FAR clauses 52.212-4 Contract Terms and Conditions-Commercial Items, and 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items, apply to this acquisition. All Contractors are required to register in the Central Contractor Registration (CCR) database prior to being awarded a contract. Contractors are responsible for the accuracy of information added to CCR. To register go to http://www.ccr.gov/. Department of Veterans Affairs Office of Policy, Planning, and Preparedness Statement of Work A. GENERAL OBJECTIVES AND REQUIREMENTS 1. Title of Project: Secretary's Robert W. Carey Performance Excellence Award Ceremony! Reception and Symposium 2. Background: Ceremony: The Secretary of Veterans Affairs Robert W. Carey Performance Excellence Awards are VA's highest award for organizational excellence. The award provides a model against which organizations can use to assess their transformation effort, organizational effectiveness, and performance in delivering service to our Nation's veterans. It inspires organizations and individuals to do their best to improve service throughout VA and serves as an important management tool. Symposium: As part of the Secretary's Carey Performance Excellence Award Program, a two- day conference has been held for the past 8 years that provides training and information on the organizational assessment process. The agenda includes speakers from: VA top management (i.e., the Deputy Secretary and the Under Secretaries); Baldrige winner's and subject matter experts in the arena of organizational assessment. 3. Purpose of the Project: Ceremony: To honor the Secretary's Robert W. Carey Performance Excellence Award winners. Symposium: Focuses on "Organizational Assessment" and emphasizes the Carey/Baldrige approach to organizational improvement/best practices/benchrnarking, and organizational transformation benefits. The symposium also serves as a networking opportunity where conferees may learn from their peers throughout VA. The audience consists of VA' s Health, Benefits, and Cemetery Administration, along with other organizations and independent staff offices personnel from across the Unite States. 4. Scope of Work: Ceremony: The Award Ceremony will take place no more than 45 minutes driving time from the VACO and be located with access to a metro station. Event starting time will be around 10:00 am and ending approximately 1:00 pm, on Thursday, November 16, 2006. Symposium: The hotel will provided all necessary supervision and all other resources required to deliver the requirements stated herein, except as may otherwise be specified in this statement of work. The hotel shall provide the facilities and services necessary to perform the requirements of this contract including, but not limited to, guest rooms, meeting rooms, audiovisual equipment, and business center services. (For these requirements, the hotel's quotation shall include the information requested on the attached Program of Events.) The hotel shall provide the facilities and services for the symposium in the same hotel, unless the hotel cannot accommodate the group for all of the days/nights listed below. The symposium will be held over two (2) business days. The only acceptable dates for this symposium are November 14-15, 2006. 5. Mandatory Requirements: Ceremony: Carey Performance Excellence Award Ceremony and Reception. The following tasks description described here are within accordance with but not limited to: 1. Registration station with, chairs, wastebaskets, and cover tables 2. Space for Award Ceremony for 200 attendees. 3. Audio visuals needs: Tables for awards and fast fold screen. Also needed is a raised platform with podium with microphone and ramp, executive chairs and small table for the Secretary and guest speakers. 4. Reception for 200 attendees with light refreshments 5. Sitting area for brass band players (no more than 10 piece band) 5. Entrance for color guards. Symposium: Carey Performance Excellence Symposium 11/14-15/06. The following tasks description described within are in accordance with but not limited to: 1. Sleeping room for 100 attendees for 11 / 13-15/06 with Complimentary rooms. Check out date 11/16/06. 2. Registration station with chairs, waste baskets and covered tables 3. Continental Breakfast, Mid Morning and Afternoon Breaks - (light refreshments/snacks) 4. Space for Symposium General Session for 200 attendees with tables (8-10 rounds) (setup on tables; i.e., water, pads, pens, and candies) 5. Audio visuals, for all days. Audio mixer, podium with microphone, hand held microphone, standing microphone, fast fold screen, and wireless microphone (wireless microphone will most likely be used for the 2' day only). If projector is needed will need table for projector and the ability to tap into the hotel's sound system. Platform is needed with tables and chairs for guest speakers. 6. Description of Tasks and Associated Deliverables: To provide the facilities and services necessary to complete the deliverables listed below, the contractor must complete the tasks as specified. The contractor is expected to seek informal comments and feedback from the Office of Policy, Planning, and Preparedness throughout the planning process. Ceremony & Symposium: Task One: The hotel shall provide appropriate room(s) spacing and atmosphere to accommodate 200 attendees, audio visual needs, along with other tasks (See Program of Events Tentative Schedule Attachment A). Ceremony: Task 1: The hotel shall provide the hotel's meeting room floor plan, capacity chart, and possible room set-up diagrams (if available) with its proposal submission. (See Program of Events Tentative Schedule Attachment A). Symposium: Task 2. Guest Rooms Accommodations: The hotel shall provide the following block of rooms for group's use: Day Date Approximately Numbers of Rooms Needed (based on FY 02-05) Monday 11/13/06 100 Tuesday 11/14/06 100 Wednesday 11/15/06 100 Thursday 11/16/06 Check out Total Room Nights 300 - Minimum 90% (270) Task 3: Any rooms booked for dates between November 13-16, 2006, and individual wants to arrive up to two days before or two days after, upon hotel's room availability, hotel shall apply the same rate listed in the Guest Rooms' Block and Rates above; these nights will be added into the total room nights count listed in the Guest Rooms' Block and Rates. Task 4: Meeting Space Hotel shall include the hotel's meeting room floor plan, capacity chart, and possible room set-up diagrams (if available) with its proposal submission. (See Program of Events Tentative Schedule Attachment A). Attachment A Program of Events Tentative Schedule Event Date (s): Tuesday & Wednesday Time (11/14-15/06) Registration 7:30 am - 5:00 pm 200 Cloth & Skirt cover tables, w/chairs, waste baskets Symposium General Session 8:00 am - 5:00 pm 200 Banquet Cover Rounds of 8-10 w/setups (ex: pens, pads, water, candy Continental Breakfast Continental Breakfast 7:30 am- 8:15 am 175 Buff. *Mid Morning Break Break apx. 10:00 - 10:20 am 200 Buff. *Afternoon Break Break apx. 2:00 - 2:20 pm 200 Buff. Event Date (s): Thursday, November 16, 2006 Award Ceremony Award Ceremony 10:00 - 11:45 am 220 Autoram Style Award Reception Award Reception 11:45 am - 1:15pm 220 Additional Room Program of Events Tentative Schedule Date 9/22/2005 10:00 - 11:45 am Presentation of Colors National Anthem Pledge of Allegiance Invocation Opening - Assistant Secretary for Policy, Planning, and Preparedness Address - Secretary of Veterans Affairs Award presentations Achievement Awards Category Awards Trophy Award Presentation by trophy winner 11:45 am- 1:00pm Reception Award winners and attendees Evaluation Contract award shall be made to the responsible offeror whose offer, in conforming to this RFQ, provides an overall best value to the Government. Contractor will be evaluated on location and accessibility from the VACO location on 810 Vermont Ave, NW Washington, DC 20420 The contractor will be evaluated on their ability provide satisfactory meeting room, guest room, refreshments/catering, and break out space. The following criteria are more important than price. All question pertaining to this synopsis are due by July 6th @ 1:00PM EST to Gabriel.Wright@va.gov 202-273-6083. All questions shall be submitted via email All responses are due by the July 12, 2006 @ 1:00PM EST to Gabriel.Wright@va.gov NOTE and ATTENTION: This is not a request for a meeting planner the VA will handle all negotiations independently
- Place of Performance
- Address: 810 Vermont Ave. NW;Washington, DC
- Zip Code: 20420
- Country: United States
- Zip Code: 20420
- Record
- SN01080184-W 20060701/060629220658 (fbodaily.com)
- Source
-
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