Loren Data's SAM Daily™

FBO DAILY ISSUE OF JULY 07, 2006 FBO #1684
SOLICITATION NOTICE

S -- Manage the Assembly, Storage and Distribution of Training Materials

Notice Date

7/5/2006
 

Notice Type

Solicitation Notice
 

Contracting Office

WASO-WCP Washington Contracting & Procurement 1201 Eye Street NW, 12TH Floor Washington DC 20005
 

ZIP Code

20005
 

Solicitation Number

Q2670060021
 

Response Due

8/4/2006
 

Archive Date

7/5/2007
 

Small Business Set-Aside

Total Small Business
 

Description

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERICIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AND THE TEST PROGRAM OUTLINED IN FAR 13.5, AS WELL AS SUPPLEMENTAL INFORMATION PROVIDED HEREIN. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; REFERENCES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THE SOLICITATION NUMBER IS Q2670060021 AND IS BEING ISSUED UNDER FAR PART 13 AS A REQUEST FOR QUOTES. THIS SYNOPSIS/SOLICITATION IS BEING ISSUED AS A FULL AND OPEN COMPETITION. THE NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) FOR THIS PROCUREMENT IS 541870. AWARD WILL BE A FIRM FIXED PRICE CONTRACT FOR A BASE YEAR WITH 3 OPTION PERIODS. THE BID SCHEDULE IS AS FOLLOWS: BASE YEAR, (SEPTEMBER 1, 2006 THROUGH AUGUST 30, 2007); OPTION YEAR 1 (SEPTEMBER 1, 2007 THROUGH AUGUST 30, 2008); OPTION YEAR 2 (SEPTEMBER 1, 2008 THROUGH AUGUST 30, 2009); OPTION YEAR 3 (SEPTEMBER 1, 2009 THROUGH AUGUST 30, 2010); THE CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIALS, EQUIPMENT, AND FACILITIES FOR THE REQUIRED SERVICES IN THE ATTACHED STATEMENT OF WORK. THE FOLLOWING FAR PROVISIONS AND CLAUSES ARE APPLICABLE TO THIS ACQUISITION: FAR 52.212-01, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS, FAR 52.212-2, EVALUATION - COMMERCIAL ITEMS, THE FOLLOWING FACTORS SHALL BE USED TO EVALUATE OFFERS: 1) TECHNICAL APPROACH TO STATEMENT OF WORK; 2) CORPORATE EXPERIENCE/EXPERTISE; AND 3) PAST PERFORMANCE. THE OFFEROR SHALL CLEARLY ADDRESS THEIR EXPERIENCE IN PROVIDING FULFILLMENT SERVICES PROVIDING ENOUGH DETAIL AND EXPLANATION TO ILLUSTRATE THEIR ABILITY AND METHODOLOGY TO ACCOMPLISH THE TASKS IN THE STATEMENT OF WORK. IDENTIFYING STAFFING RESOURCES AND EXPERTISE IN ASSEMBLING AND SHIPPING MATERIALS, COMPUTER EXPERTISE, EQUIPMENT LIST, POSTAL AND SHIPPING KNOWLEDGE, STORAGE FACILITIES, OPERATIONS AND SECURITY, ACCOUNTING PROCESDURES, AND QUALITY CONTROL PROCEDURES; THE OFFEROR SHALL CLEARLY ADDRESS THEIR CORPORATE KNOWLEDGE, MANAGEMENT EXPERIENCE, BACKGROUND, AND INVOLVEMENT OF SENIOR MANAGEMENT IN THE BUSINESS; THE OFFEROR SHALL SUBMIT REFERENCES FROM THE PAST 3 YEARS FOR SIMILAR OR LIKE CONTRACTS WITH FEDERAL OR COMMERICIAL ENTITIES FOR PROJECTS SIMILAR IN COMPLEXITY AND DOLLAR VALUE INCLUDING CO NAME OR OTHER POC, TELEPHONE NUMBER, CONTRACT NUMBER, CONTRACT VALUE, PERIOD OF PERFORMANCE. THE OFFEROR SHALL SUBMIT A PRICE PROPOSAL. TECHNICAL ELEMENTS AND PRICE WILL BE CONSIDERED IN A BEST VALUE AWARD; TECHNICAL FACTORS WHEN COMBINED ARE SIGNIFICANTLY MORE IMPORTANT THAN PRICE; CRITERIA 3 IS SIGNIFICANTLY MORE IMPORTANT THAN CRITERIA 1; CRITERIA 1 IS SIGNFICANTLY MORE IMPORTANT THAN CRITERIA 2; THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO (2) PARTS, ONE PART FOR THE TECHNICAL PROPOSAL AND ONE PART FOR PRICE; EACH OFFEROR SHALL PROVIDE ONE (1) ORIGINAL AND THREE (3) COPIES OF THE TECHNICAL PROPOSAL AND ONE (1) ORIGINAL AND ONE (1) COPY OF THE PRICE PROPOSAL; FAR 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS; FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERICIAL ITEMS. OFFERORS SHALL PROVIDE A COMPLETED COPY WITH ITS SUBMISSION; FAR 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERICIAL ITEMS; FAR 52-212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS - COMMERICIAL ITEMS; FAR 52.232-18, AVAILABILITY OF FUNDS; FAR.216-21, REQUIREMENTS; FAR 52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT, FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - CENTRAL CONTRACTOR REGISTRATION. PROPOSALS AND ALL REQUIRED SUBMITTALS ARE DUE BY 4:00 PM EST, AUGUST 4, 2006. IF HANDCARRIED OR FED-EX TO NPS, ATTN: DAVIS T. SMITH, Q2670060021, 1201 EYE STREET, NW, 12TH FLOOR, WASHINGTON, DC 20005, IF MAILED TO NPS, ATTN: DAVIS T. SMITH, Q2670060021, 1849 C STREET, NW, MAIL STOP 2623, WASHINGTON, DC 20240. CONTRACTORS MAY SUBMIT THEIR PROPOSALS ON COMPANY LETTERHEAD WITH A SIGNATURE OF AN AUTHORIZED COMPANY OFFICIAL. FAX QUOTES WILL BE ACCEPTED - FAX NUMBER IS 202-371-1310. QUESTIONS MAY BE FAXED OR E-MAILED TO DAVIS_SMITH@NPS.GOV. TELEPHONE QUESTIONS OR REQUESTS WILL NOT BE ACCEPTED OR ACKNOWLEDGED. Attached: Scope of Work: Fulfillment House for NPS Fundamentals Training Program Program Description "National Park Service Fundamentals" is a five-part course of study that encompasses a broad understanding of the mission and goals of the National Park Service (hereafter "NPS"). A contractor is required to manage the assembly, storage and distribution of training materials related to this training program (hereafter "Fundamentals"). The primary need is the assembly, storage, and distribution of approximately 14 notebooks. Note that this contract shall be awarded for a base period and three (3) option periods. The NPS Training Manager for Universal Competencies provides program oversight. The NPS Fundamentals Program Assistant, stationed at Albright Training Center, Grand Canyon, Arizona, is the Contractor's principal contact (Contractor Officer Representative - identified by appointment letter). Contractor should note that NPS Fundamentals is an evolving program. The following description is based on current operations. Circumstances may require reasonable accommodation of emerging program needs. An example of an accommodation is handling fluctuations in the numbers of mailing to individual employees, either fewer or greater than the number provided below, which are based on averages. Materials Two notebooks are used in the program, one for NPS Fundamentals I-II, and one for NPS Fundamentals III-V. The notebooks ideally are shipped directly to employees at any or all of the approximately 400 National Park Service units and offices in the United States. Occasionally, a shipment of notebooks for a group of approximately 30 employees must be shipped as a whole to a specific training location. Materials currently used in the NPS Fundamentals training program consist of individual items that the Contractor shall assemble into sets or kits as follows: Item #1 " NPS Fundamentals I-II binder (12" x 11 ?" x 2 ?"-3 ?"). " Cardboard NPS Fundamentals shipping carton (13 1/8" x 12 1/8" x 3 ?") " Tabs for NPS Fundamentals I: 9 tabs total, hole-punched, to be put on the binder posts. " 8 ?" x 11" plastic CD-Rom sleeve, hole-punched, to be put on the binder posts. " CD-Rom to be inserted into the sleeve (above). " Letter from the Chief of Training (single 8 ?" x 1" sheet), to be laid on top of the tabs. Item #2 " 24 tabs for NPS Fundamentals II (approximately 5/16" thick) Item #3 " NPS Fundamentals III-V binder (12" x 11 ?" x 2 1/2"-3 ?"). " Cardboard NPS Fundamentals shipping carton (13 1/8" x 12 1/8" x 3 ?") " Tabs for NPS Fundamentals III: 9 tabs hole-punched, to be put on the binder posts. " Tabs for NPS Fundamentals IV: 9 tabs, hole-punched, to be put on the binder posts (approximate thickness of NPS Fundamentals III & IV tabs together is 5/16" per package.) Item #4 " 24 tabs for NPS Fundamentals V (approximately 5/16" thick) " "Course Objective Text Sets" V Tasks The following services are required: 1) Transfer of existing materials from Nashville, Tennessee into Contractor's facility. Transfer of materials shall be completed no later than October 30, 2006. 2) Begin distribution of notebooks/materials immediately upon receipt (no later than November 6, 2006. 3) Changes to the curriculum are ongoing. The Contractor may receive new materials from a wide variety of Contractors. The Contractor is responsible for: removal of outdated materials from notebooks that may have been assembled but not yet shipped; re-cycling of outdated materials; providing for the smooth transition from old to new materials; and, continuity of service during the transition. Contractor shall begin distribution of new materials within one week of receipt. Note: These occasions rarely happen. 4) The Contractor shall propose a process for the distribution of all materials as described above. The current process is outlined in the charts included at the end of this scope of work. Contractor should validate this process or recommend changes to it, and provide a visual flowchart illustrating the proposed changes. Once approved, changes in the process shall be approved in advance by the Contractor Officer Representative (COR). There may be several times during the year when a special course is offered requiring a different shipping process. Arrangements for these special courses shall be negotiated on a case by case basis, but costs should be commensurate with costs for the normal (i.e., new employee shipments). 5) Occasionally, items may be misdirected, or fewer numbers will be needed than anticipated. In either case, the NPS shall be entitled to return the items to the fulfillment house for storage and re-issuance, as needed. Additional Requirements " The Contractor shall create and maintain a secure website allowing the NPS to place online orders and access current inventory. The website should reflect realtime values of inventory. " The ordering process should automatically access USPS and provide unique tracking numbers to each package, print packing lists, and automatically email NPS Fundamentals staff of the shipping date and tracking number. " All materials shall be stored in a secure, dry environment protected from rodents, dust, and other elements of deterioration. The storage facility shall be available for unannounced inspection by NPS staff at least twice annually. " Contractor shall provide at least two contact names who will be available to NPS staff. Factors to Consider " Approximately 1400-2000 new employees enroll in the NPS Fundamentals program each year. Training materials shall be delivered on time to individuals and to training locations. Accountability is paramount. " Item#1 and Item#3 are shipped to individual NPS employees. These employees are stationed at approximately 400 parks and offices administered by the NPS. Proposals should provide a minimum and maximum cost for shipping, and/or an average cost by which to calculate shipping these items for the year. Only actual costs shall be reimbursed and shall be documented in writing in each invoice. " The NPS shall provide an Microsoft Excel spreadsheet listing individual employees scheduled to receive Item #1 and Item #3, including street addresses and phone numbers. " Shipping information for group or bulk shipments (e.g., 30 set of Item #2 to a specific training location) may require last-minute shipping but in general, the NPS shall provide shipping addresses at least two weeks in advance. " The majority of group/bulk shipments (at least 54 shipments) of Item #2 and Item #4 shall be to two shipping addresses only: Albright Training Center, Grand Canyon, Arizona, 86023 and Harpers Ferry, West Virginia, 25425. " Invoices may be submitted monthly, but not less than quarterly, beginning November 1, 2006. Current Inventory Item Quantity NPS Fundamentals II Notebooks (assembled kit) 99 NPS Fundamentals I-II Notebooks 1435 NPS Fundamentals II -V Notebooks 1644 CD w/ sleeve 1127 Tabs w/sleeves I-II 1229 Tabs w/sleeves III-V 913 Tab Sets III 1317 Tab Sets IV 1500 Tab Sets V 1039 Course Objective Text Sets V - binder contents 555 Shipping Boxes 2625 Letter from Chief, Training & Development 1346 NPS Fundamentals III-V Notebook with III & IV Tab Sets 473 Line Items Costs to be Identified in Proposal 1) Transfer of materials from Nashville, Tennessee and receipt into Contractor's facility. 2) Cost of assembling each item, by item. 3) Cost of storage of materials (bulk estimate is acceptable). 4) Cost of processing new materials as needed. 5) Shipping costs by item and by either individual employee or training location as applicable to the item. 6) Handling costs per item. 7) Cost of establishing and maintaining a website as described above. 8) Cost of tracking shipping as described above. 9) Additional costs identified by the Contractor that NPS needs to consider in awarding the contract. See government-wide numbered notes 22 and 26.
 

Web Link

Please click here to view more details.
(http://ideasec.nbc.gov/j2ee/announcementdetail.jsp?serverId=NP144302&objId=2202090)
 

Place of Performance

Address: Grand Canyon, Arizona

Zip Code: 86023

Country: USA
 

Record

SN01083019-W 20060707/060705225524 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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