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FBO DAILY ISSUE OF JULY 21, 2006 FBO #1698
MODIFICATION

D -- Comprehensive Cost and Requirement Sysstems (CCaRS)

Notice Date
7/19/2006
 
Notice Type
Modification
 
NAICS
541511 — Custom Computer Programming Services
 
Contracting Office
Department of the Air Force, Air Force Materiel Command, AAC - Air Armament Center, AAC/PK 205 West D Avenue, Suite 433, Eglin AFB, FL, 32542-6864
 
ZIP Code
32542-6864
 
Solicitation Number
FA9200-06-R-0264
 
Response Due
7/28/2006
 
Archive Date
8/28/2006
 
Description
Performance Work Statement (Comprehensive Cost and Requirements System) 18 May 2006 Section J, Attachment 1 Table of Contents 1.0 Overview 3 1.1 Objectives 2.0 Technical Requirements 3 2.1 Description 2.2 Skills and Qualifications 3.0 Pre-implementation,System Implementation and Data Migration 4 3.1. Pre-implementation 3.2 System Implementation 3.3 Data Migration 4.0 Follow-on On-Site Support 5 4.1 System Updates 4.2 On-Site Support 5.0 Service Delivery Summary 8 6.0 Government Furnished Material and Equipment 8 7.0 Administrative Considerations 8 7.1 Points of Contact 7.2 Place of Performance 7.3 Hours of Work 7.4 Period of Performance 7.5 Training 7.6 Privacy and Security 8.0 Special Instructions 10 8.1 General 8.2 Proposal Submission 8.3 Staffing 9.0 Delivery Provisions 10 1.0 OVERVIEW 1.1 Objectives. The CCaRS system must provide the acquisition organizations at the Air Armament Center (AAC) automated budgeting, cost estimating, reporting, execution, contract management tools, database interface capability with the Automated Business Services System (ABSS), the General Accounting and Finance System (GAFS), the System Metric and Reporting Tool (SMART), and with the local contract writing system. This effort includes pre-implementation work to include data gathering, system implementation work to include training, and data migration work to include data input. Additionally, there are activities consisting of system updates, continued on-site support, and training synopses for the latest CCaRS releases. All of these efforts and activities are to be provided by the same contractor. This effort will begin no later than 30 days after contract award and no earlier than 1 Oct 06. 2.0 TECHNICAL REQUIREMENTS 2.1 Description. The Contractor shall be expected to develop and use associated databases and interfaces for all acquisition organizations, programs, and appropriations. The Contractor shall furnish appropriately skilled labor for system integration, testing and installation, end-user training, data migration, and support of the system. 2.1.2. Provide a requirements database with interoperable, interactive capability and functionality. 2.1.3. Provide the capability to have real time access to the Automated Business Services System (ABSS) on Eglin AFB for coordination and posting financial documents. 2.1.4. Provide an automated interface to System Metric and Reporting Tool (SMART). 2.1.5. Provide reconciliation module connectivity to Defense Finance and Accounting System (DFAS) records and to General Accounting and Financial System (GAFS/BQ) for commitment, obligations, and expenditures resulting in the ability to track entire lifecycle of any managed appropriation. Ensure pertinent DFAS data warehouse files are delivered on a daily (workday) basis. 2.1.6. Provide the ability to use financial data within the system to automatically generate charts and reports to include, but not limited to, the following:  Budget Execution Reviews (BER)  Assistant Secretary of the Air Force for Acquisition (SAF/AQ) ?Snake Charts? and Detailed Program Forecasts (1537 charts) 2.1.7 Provide systems security engineering in accordance with Air Force and DoD directives, including preparation of Designated Approval Authority (DAA) interim and final packages. 2.1.8. Provide on-going contractor-developed/government approved training materials and classes, train/coordinate with IT personnel coincident with site equipment installation at using organization. 2.1.9. Provide timely database access and response time to government users. 2.1.10. Provide milestone schedule for delivered system functionality. 2.1.11. Provide capability to limit database visibility and access to different users at the discretion of the government. 2.1.12. Provide software maintenance as necessary to ensure software compatibility with the using organization?s information infrastructure. 2.1.13 Provide appropriately skilled labor to complete migration of historical data prior to completion of phase one activities. 2.2 Skills and Qualifications: The contractor shall provide the necessary full-time, on-site, personnel with the skills and qualifications to fully complete the required activities contained in this PWS. 3.0 Pre-Implementation, System Implementation, and Data Migration activities include the following: 3.1 Pre-implementation 3.1.1. Provide consulting services to facilitate, compile, recommend and prepare guidance regarding system Approval Flows as they pertain to acquisition business processes (including budget definition, business rules, user privileges and definable general data fields) and to prepare implementation guidance. 3.1.2 Provide system training to the following functional areas: Program Management, Financial Management (Budget and Cost Estimating), and Contracting. (Other functional areas may attend training whether or not their particular discipline is being addressed.) Provide an appropriate number of training sessions to ensure maximum availability for functional personnel. Coordination will be made with the CCaRS POC at each supported organization to ensure that an adequate number of training sessions is being offered within timeframes necessary to support those personnel. 3.1.3 Provide system training to managerial-level employees. This training should cover report generation and overview/query-type system use. Provide an appropriate number of training sessions to ensure maximum availability for functional personnel. Coordination will be made with the CCaRS POC at each supported organization to ensure that an adequate number of training sessions is being offered within timeframes necessary to support those personnel. 3.2 System Implementation 3.2.1 Provide system software installation services. 3.2.2 Provide system training to the following functional areas: Program Management, Financial Management (Budget and Cost Estimating), and Contracting. (Other functional areas may attend training whether or not their particular discipline is being addressed.) Provide an appropriate number of training sessions to ensure maximum availability for functional personnel. Coordination will be made with the CCaRS POC at each supported organization to ensure that an adequate number of training sessions is being offered within timeframes necessary to support those personnel. 3.2.3 Provide system training to managerial-level employees. This training should cover report generation and overview/query-type system use. Provide an appropriate number of training sessions to ensure maximum availability for functional personnel. Coordination will be made with the CCaRS POC at each supported organization to ensure that an adequate number of training sessions is being offered within timeframes necessary to support those personnel. 3.3 Data Migration 3.3.1 Provide services necessary to populate CCaRS with historical programmatic data. Data to be migrated includes all such information that will affect CCaRS reporting, as well as historical information that leads to a greater understanding of the program. 4.0 Follow-on On-Site Support activities include the following: 4.1 System Updates 4.1.1 Provide the latest version of CCaR software upon release. 4.1.2 Provide written documentation of CCaRS changes on which users will need to be trained. 4.2 On-Site Support 4.2.1 Provide on-site support to program personnel who require CCaR technical and subject matter assistance. The on-site functional support relates to the day-to-day maintenance, care, and sustainment of the CCaR application and its associated interfaces and data. The CCaR functional support personnel will be referred to as the CCaR ?Super Users? in this PWS. The services provided by the Super Users include, but is not limited to: 4.2.1.1 On-site Help Desk Function: Provide support to customers in the usage and operation of the Comprehensive Cost and Requirement (CCaR) System. Must be available during customer?s duty hours to answer functional/technical questions, as well as correct identified data anomalies or database issues. 4.2.1.2 Data entry and data validation: The Super User will assist the customer in properly entering and structuring their financial data for optimal use of the CCaR application. 4.2.1.3 Data reconciliation and interface support: The Super User will ensure that data automatically downloaded into the CCaR application is complete and accurate. CCaR has multiple automated data feeds including, but not limited to: 4.2.1.3.1 Defense Finance and Accounting System (DFAS) download: This daily feed downloads all accounting transactions that occur against the customer?s budgets for the prior business day. The CCaR application automatically reconciles these transactions with the customer?s internal accounting position. The Super User must manually disposition transactions which fail to automatically reconcile. Any data anomalies encountered must be referred to the IDS technical department. 4.2.1.3.2 Conwrite Interface: This interface downloads all contractual data that pertains to the customer for the prior business day. The download must be manually initiated on a daily basis. Transaction data is automatically loaded into the CCaR Contracts module, as well as the internal obligation position. 4.2.1.3.3 ABSS Interface: This on-demand interface allows CCaR system users to automatically populate the Air Force Automated Business Services System (ABSS) with funding documents for certification. Although the system does not require daily oversight, the Super User must ensure that the CCaR database and the ABSS database remain in synch. Resynchronization must be manually initiated for a number of reasons, including: changes in ABSS document prefixes, changes in ABSS workflow processing. 4.2.1.3.4 SMART Interface (if applicable): The Super User will assist the customer in the identification and configuration of budget information for automatic upload to the System Metric And Reporting Tool (SMART). The Super User will refer any data transfer/discrepancy issues to the IDS technical department. 4.2.1.4 Training and Instruction on software usage: The Super User will provide customers with training on the usage of all CCaR features and functions. The content and frequency of the training sessions are at the discretion of the customer. Common training curriculum includes, but is not limited to: Basic CCaR usage for project officers, Advanced CCaR usage for financial managers, CCaR Reporting and Oversight Training for senior managers, CCaR Contracts Module training for contracting personnel Reconciliation Module training System administration training for technical personnel. 4.2.1.5 Software configuration and administration: The Super User will perform all administrative functions for the CCaR database, including, but not limited to: Addition/Deletion/Modification of System Users, authorities and privileges Addition/Deletion/Modification of Budget information Addition/Deletion/Modification of Customizable data fields Addition/Deletion/Modification of customizable workflows Configuration of global database settings and features Resetting or System user passwords 4.2.1.6 Interface with IDS technical department in the identification and correction of technical issues. Although the Super User is not expected to perform technical tasks such as programming and database administration, they are expected to investigate any identified data or software related issues and relay their findings to the appropriate IDS technical focal point. The Super User will also ensure that the data/technical issues are corrected and implemented and will interface with the customer on the progress and schedule of identified issues. 4.2.1.7 Attend/facilitate meetings and working groups relating to CCaR and its usage: The Super User will be available to attend all meetings and working groups requested by the customer related to the use of the CCaR application. 5.0 SERVICE DELIVERY SUMMARY: SERVICE DELIVERY SUMMARY PERFORMANCE OBJECTIVE (Service Requirement) PERFORMANCE MEASURE (Specific Standard) PERFORMANCE THRESHOLD METHOD OF SURVEILLANCE SDS #1 Acquisition Management Support Provide expertise and guidance, to include functional training, on the use of the CCaRS application, as well as analyze problems that arise in the execution of the program and suggest solutions that can be derived through the use of the system. (SOW, para 4.2.1) 95% 100% Inspection SDS #2 Management Information System (MIS) Support Provide MIS support to Air Armament Center program offices to include software maintenance/repair/ configuration management, database administration, data reconciliation, system interface support, data entry, and data validation. (SOW, para 4.2.1.5) 98% 100% Inspection 6.0 GOVERNMENT FURNISHED MATERIAL AND EQUIPMENT: The government will provide access to requisite program and technical information, as necessary, to carry out the requirements of this PWS. The government will provide access to facilities, equipment, and technical information necessary for the performance of this effort. Items will include office space, desk with chair, telephone, Automated Data Processing Equipment (ADPE), office automation software used by the program office, and access to electronic mail. In addition, the government will provide access to appropriate databases, to include passwords and account names as required for contractor personnel to perform the required tasks. The government will provide the server and Oracle database software for this operation. 7.0 ADMINISTRATIVE CONSIDERATIONS 7.1 Points of Contact. 7.1.1 CCaRS POC within each using organization TBD The government shall identify specific individuals serving as Primary and Alternate CCaRS POC?s in writing NLT 30 days after contract award. 7.1.2 Client's Security Officer. TBD 207 West D Avenue, Suite 622 Eglin AFB, FL 32542 The government shall identify specific individual serving as Client?s Security Officer CCaRS POC in writing NLT 30 days after contract award. 7.2 Place of Performance. Work will be performed at Eglin Air Force Base, Florida. 7.3 Hours of Work. Contractor personnel are expected to conform to customer agency normal operating hours. The normal duty hours are 7:30 a.m. to 4:30 p.m. Central Standard Time, Monday-Friday, exclusive of Federal holidays. 7.4 Period of Performance. The contract shall be awarded for a one-year basic period with four, one-year options. The basic period shall begin on or about 1 Oct 2006. 7.5 Training. Training. Training deemed necessary by the government in the performance of this task will be provided at government expense. Contractor personnel will only attend training opportunities as approved by the CCaRS POC. 7.6 Privacy and Security 7.6.1 Clearances. The classification of tasks under this effort may range from unclassified to SECRET. All documentation required for security certification shall be the responsibility of the contractor and the client organization. All personnel assigned to this effort shall possess and maintain eligibility for not lower than a SECRET clearance. 7.6.2 Privacy Act. Work on this project requires personnel have access to privacy information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. 7.6.3 Release of Information to the Public: None is authorized. 7.6.4 Disclosure: This position will involve working with potentially proprietary information and other information of a sensitive nature. Contractor will be asked to sign a non-disclosure statement assuring the highest level of integrity and confidentiality. 8.0 SPECIAL INSTRUCTIONS 8.1 General. All documents and deliverables described in this PWS and amendments or modifications shall be submitted in a professional manner and on the prime contractor?s letterhead. 8.2 Proposal Submission. The contractor shall submit a Technical and Cost Proposal to the government. 8.3 Staffing. Assigned personnel shall be proficient with the system to be provided, Oracle, and the Microsoft suite of software to include Excel, PowerPoint, Word, Internet Explorer, and Outlook. In addition, knowledge of Microsoft Project is desirable. 9.0 Delivery Provisions: The contractor shall provide all deliverables to the CCaRS POC and Alternates as designated in paragraphs 4.1.1 and 4.1.2.
 
Place of Performance
Address: Eglin AFB, FL
Zip Code: 32542
Country: UNITED STATES
 
Record
SN01092662-W 20060721/060719221134 (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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