Loren Data's SAM Daily™

FBO DAILY ISSUE OF JULY 21, 2006 FBO #1698
SOLICITATION NOTICE

L -- Program Manager for Service-wide Fee Collection Point-of-Sale System (POSS)

Notice Date

7/19/2006
 

Notice Type

Solicitation Notice
 

Contracting Office

WASO-WCP Denver Contracting & Procurement P.O. Box 25287 MS WCP Denver CO 80225
 

ZIP Code

80225
 

Solicitation Number

N2608060066
 

Response Due

7/31/2006
 

Archive Date

7/19/2007
 

Small Business Set-Aside

N/A
 

Description

This is a COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS prepared in accordance with Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation number is N2806060066 and is issued as a Request for Proposals (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-07 dated 02/02/2006. This acquisition is conducted under Full and Open competition. The North American Standard Industrial Classification System code is 541611 and the small business size standard is $6.5million. The National Park Service Fee Program Office in Washington DC is responsible for providing oversight and accountability of all fee collection programs in the NPS. The Fee Program Office in coordination with the NPS Information Technology Office is responsible for fee collection information systems and applications including the implementation of a service wide Point of Sale Cash Register System. Circular No. A-130 provides uniform government-wide information resources management policies as required by the Paperwork Reduction Act of 1980, as amended by the Paperwork Reduction Act of 1995, 44 U.S.C. Chapter 35. This Transmittal Memorandum contains updated guidance on the "Security of Federal Automated Information Systems," Appendix III and makes minor technical revisions to the Circular to reflect the Paperwork Reduction Act of 1995 (P.L. 104-13). The Circular is reprinted in its entirety for convenience. OMB Circular A-127, Financial Management Systems, section 71, requires Management to maintain all documentation (software, system operations, user manuals, operating procedures, etc) as current and make them readily available for examination. Part of the task in preparing this document is to take existing work processes and prepare a manageable document that can be updated regularly. The Information Technology (IT) Management Reform Act of 1996 (i.e., ITMRA or the Clinger-Cohen Act), which took effect August 8, 1996, abolished the Brooks Act (it repealed Section 111 of the Federal Property and Administrative Services Act of 1949 (40 U.S.C. 759)). The Brooks Act made the General Services Administration (GSA) the central authority for procurement of automatic data processing (ADP) resources. The Federal Information Resources Management Regulation (FIRMR) was issued to implement the Brooks act and established a process that required Federal agencies to obtain a Delegation of Procurement Authority (DPA) from GSA to acquire ADP, initially, and telecommunications (TC) resources. Passage of the ITMRA is causing a major paradigm shift in the process for acquiring and managing IT. The task of understanding the objectives of ITMRA and establishing a program or process to manage IT in a Federal agency is a major undertaking. PROJECT OVERVIEW POSS is being created to create a standardized, yet flexible, Service-wide Fee Collection Point-of-Sale System (POSS) enabling effective and efficient collection, accounting, reporting, and management of National Park Service fee revenues. The POSS will allow parks to collect fees from visitors and deposit Recreation Fee Revenue into the Treasury and the Service's financial systems. This will include a set of standardized equipment and a software system options that will meet the various fee structures and collection needs. Further, the Service-wide POSS will provide a flexible, open-architecture, long-term platform, which allows for the implementation of new, innovative fee-collection technologies, including automated fee machines, and internet pass sales. A POSS support Department of the Interior (DOI) Strategic Goals and the President's Management Agenda, and has been mandated by Public Law 108-447 (the Federal Lands Recreation Enhancement Act (REA) in December 2004, which provides the authority to establish, modify, charge, and collect recreation fees has been extended and enhanced for ten years). The National Park Service (NPS) Recreation Fee Program, within the Department of Interior (DOI), is coordinating the project and is the primary sponsor. A POSS Project Charter and Integrated Project Team have been composed to support and complete the vision of the project defined in the project charter. The NPS collected over $160M in FY2005 in Recreation Fee Revenues at 270 parks. Of the 270, 216 collected fees through a combination of Entrance, Use, Transportation, 1a2g (Living History) or Reservation fees and 54 collected fees through passport sales only. A POSS will capture sale transaction details at the point of sale and transfer the data to a software program. A Service-wide contract will be established to provide integration, interoperability, and standardization that allows for Service-wide support, consistent configuration, installation, upgrades, maintenance, troubleshooting, and implementation of new technologies, and provide adequate support, training, and capture of data to be forwarded on to the regional and Service-wide managers. Upon implementation of the POSS project, parks will have: 1. A set of Service-wide specifications, contract vehicle, and contracting support that will allow parks to easily procure and install POS units that connect to a Service-wide database, based on park needs and budget. 2. POS units that will allow parks to: a) Rapidly and efficiently conduct transactions with visitors to the park. b) Accept and process cash, check, credit-card, NPS pass, pre-authorized debit (PAD), vouchers, or interagency pass payments. c) Efficiently deposit fee revenues into Treasury and provide transaction data nightly for the timely upload to the Service's financial systems. d) Capture transaction details and statistical metrics. e) Effortlessly and accurately report fee revenues and statistical metrics into a Service-wide database for analysis. f) Manually report and deposit fee revenues from external systems (e.g. automated fee machines, iron ranger or canister, and NRRS collections) or from parks that do not have the fee revenue to justify an automated POS. g) Support multiple types of fee collection (e.g. entrance, campground, tour, transportation, 1a2g). h) Implement and interface innovative fee collection technologies in the future, including high speed internet authorization ability, collection of pass data, hand held devices, automated gates/pass lanes, security systems, RFID chips, collection of social science/demographics etc. i) Support fee collection activities with varying levels of available infrastructure (network access, data transfer capabilities, reliable electrical power). j) Accurately maintain inventory of serialized products for sale, including NPS Park Passes and interagency passes. 3. Centralized support for all aspects of the installation and operations of the Service-wide POSS Upon implementation of this project, the WASO Recreation Fee Program Office, Regional Fee Managers, and Park Superintendents and Fee Program Managers will have: a) Service-wide standards for fee revenue collection and reporting. b) Immediate and ready access to a current and complete data warehouse of fee revenue and demographic data for analysis and reporting. c) Ability to accurately and efficiently generate recurring and ad hoc financial reports. Upon implementation of this project, visitors to the parks will have: a) A smooth, fast, efficient transaction at the fee collection station, regardless of method of payment. b) The ability to pay park fees by cash, check, credit card, NPS park pass, pre-authorized debit (PAD), vouchers, or interagency pass. c) The ability to purchase NPS park passes and interagency park passes. Phase One: Planning Activities of POSS Project The POSS project was approved by the NPS Information Technology Investment Council (ITIC) to commence planning activities in April 2006, and to move from the Pre-Select to the Select phase in the NPS Capital Planning and Investment Control (CPIC) process. Planning deliverables will culminate in the following: a) Approval by the ITIC to move from the Select to the Control phase of the investment. b) Issuance of the RFP for the POSS hardware, software, and support. c) Selection of the vendor for contract award and system implementation. d) Based on performance, ITIC approval, and need this contract may be extended into implementation of the awarded contract. This SOW provides the project management resources to the project to complete the planning activities required by the project, the Integrated Project Team, the NPS CPIC process for major IT investments, the release of the Request for Proposal, the vendor selection, and the award of the contract for the POSS. Phase Two: Implementation Phase of POSS Project The scope of the implementation phase will be progressively refined during the planning phase of the project, and the project charter will be modified to include this refinement before initiation of any implementation activities. Project stakeholders will have an opportunity to comment on and validate the modified scope before implementation begins. Implementation deliverables will culminate in the following: 1. Review of vendor proposals in response to the RFP according to criteria defined in the Acquisition Plan and Strategy and as advised by the project Contracting Officer; Selection of a winning proposal, according to the Acquisition Plan and Strategy and the FAR. 2. Activities defined in the Project Plan to be developed during the Planning Phase of the project, including: a) Contracting with the winning vendor to provide the goods and services defined in the Functional Requirements Document b) Implementation of the Service-wide database c) Pilot-testing the POS in selected pilot parks Implementation of the POS hardware Service-wide, as per park priorities and budget. SCOPE OF WORK This SOW intends to award to one Offeror a contract to perform the project management responsibilities for the POSS Project. This management will require substantial involvement from the NPS National Fee Program Manager, Jane Moore and/or her designates, and POSS Integrated Project Team. The awarded contractor will work collaboratively with these representatives to ensure the success of the planning activities of the project and ultimately the successful implementation of the POSS itself. These functions will provide for the planning, controlling, analyzing, executing and close out of the Phase One: Planning Activities of the POSS project. Examples of the type of tasks to be performed include, but are not limited to completing the following: Business Profile Activities 1. Identification of project stakeholders 2. Elicitation and validation with stakeholders of the functional requirements for the system; development of the Functional Requirements Document (FRD) for the system 3. Documentation of existing business practices and analysis/reengineering of existing business practices with respect to the collection, depositing, and reporting of fees 4. Development and validation of the Concept of Operations (ConOps) of the system 5. Development of the OMB Exhibit 300 (business case) for the system as a major IT investment 6. Development of a Feasibility Study through analysis of market research and park-level support needs and issues 7. Development of an RFP soliciting vendor proposals for the development, implementation, and maintenance of the system Risk Profile Activities Development and continuous refinement of the Risk Management Plan for the project; continuous and active risk identification, assessment, and analysis throughout the life-cycle of the project Financial Profile Activities 1. Development and validation of Return-On-Investment (ROI) calculations and Cost Benefit Analysis (CBA) for the system. 2. Refine, validate, and update Life Cycle Cost Projections for the system; modify cost projections upon changes to the scope of the project. 3. Conduct Analysis of Alternatives (AoA) to identify alternate means of meeting the identified project needs, including (but not limited to) use of other government solutions, use of COTS systems, and continuation of manual processes. 4. Identification of funding sources for project costs. Technological Profile Activities 1. Translation of functional requirements into validated technical requirements; cooperation with Office of the CIO to ensure compatibility/supportability of the system within the NPS environment. 2. Development of a Security Plan for the project; continuous assessment of the security posture of the system; compliance with all NPS and DOI security guidance/directives/policies. 3. Development and validation of an Enterprise Architecture Plan for the system; collaboration with the NPS Enterprise Architecture Coordinator to ensure that the system is in support of the NPS Enterprise Architecture. 4. Integration with external systems: a) Integration with/use of FFS or its replacement FBMS for back-end processes (depositing and reporting) to the extent feasible and cost-effective; maintaining close coordination with AOC to ensure compatibility with FFS or its replacement FBMS. b) Integration with/use of TGANet to deposit collected fees. Project Management and Planning Profile Activities 1. Development, maintenance, and update of the project plan; communication of the project plan to all project stakeholders; tracking of the project against the project baseline. 2. Development and compliance with a process for scope change management that ensures senior executive oversight, approval, and resource commitment for major scope changes and documentation and senior executive oversight and approval for all project scope changes. 3. Development of an Acquisition Plan and Strategy for acquisition of the goods and services to be implemented in this project. The Contractor shall perform project management functions for the POSS project. These functions include, but are not limited to, the following Statement of Work/Specifications: Project Management Functions The objective of the project management functions is to perform formal project management of the POSS project. The project shall be managed in accordance with the principles set forth by the Project Management Institute (PMI) ANSI/PMI 99-01-200, Project Management Body of Knowledge (PMBOK) per DOI OCIO Directive 2004-019, June 23, 2003, and Project Management Certification Requirements for Managing Information Technology Investments and IT Capital Investment Services to support the National Recreation Fee Program Point of Sale System (POSS) project, in the following tasks: 1. Serve as the Qualified Project Manager and primary author including the role as a Technical Analyst Writer, with participation and support from the Integrated Project Team and other resources, as provided by the National Recreation Fee Program Manager. 2. Assist stakeholders in defining the project scope, deliverables, and requirements for the POSS project. 3. Plan and develop project documentation, activities, schedules, tasks, milestones, budget, resources, and performance measures. 4. Identify and implement project management tools and procedures. 5. Maintain and administers the POSS project schedule within the NPS the Project and POSS share point website for IPT members for management of documents related to the POSS project. 6. Identifies and complies with IT technical requirements. 7. Ensure adherence to documented IT policies, procedures, and standards; 8. Assess, monitor, and mitigate project risks. 9. Ensuring quality. 10. Integrate tasks and activities to accomplish the project. 11. Analyze issues and problems and recommend their solution throughout the project. 12. Communicate orally and in writing on all aspects of the project, including presenting formal and informal briefings to technical and non-technical audiences. " Ensure that the project is complete, to include delivering the product, accounting for project resources, and developing and preserving comprehensive project records and formal project documentation. " SOW may be extended to interface with the selected POSS vendor and vendor's Project Manager on all aspects of the project. Travel - Travel will be required in performance of project management functions for the POSS project. Deliverables The following deliverables are required as part of this contract: 1. The contractor shall utilize the framework and guidelines specified in NPS document CobiT Framework, and Audit Guidelines, Sections PO9 (Assess Risks) P10 Manage Projects and DS5 (Ensure System Security). Full document attached. 2. Monthly report consisting of the status of contractor task order, including any progress, problems or plans for future task completion. This report should be received by POSS Project Coordinator with the NPS Recreation Fee Program no later than the 5th working day of the following month for the previous month's status. 3. Additional deliverables will be specified for work performed under this contract as information may vary greatly from one task to another. 4. Additional Project Management services may be available through an option to this statement of work for multiple projects simultaneously or as needed such as to write and maintain a project plan in MS Project for the America the Beautiful (ATB) pass program. The selected contractor shall provide evidence of a successful background investigation which will be at a minimum a National Agency Check with Law and Credit (NACLC) and must be current within the last 5 years. The following FAR provisions and clauses are applicable to this solicitation: Provisions at 52.212-1 (Instructions to Offerors--Commercial Items); 52.212-2, Evaluation-Commercial Items; 52.212-3 (Offeror Representations and Certifications--Commercial Items; Clauses at 52.212-4 (Contract Terms and Conditions--Commercial Items); and 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items) which includes clauses 52.222-21, 52.222-26, 552.222-35, 52.222-36, 52.222-37, 52.232-34, 52.222-41 and 52.222-42. Additional clauses that apply: 52.228-9, 52.247-21, 52.247-22. The full text of FAR clauses may be found online at : http://www.arnet.gov/far/ FAR Clause 52.212-2, "Evaluation Commercial Items" applies to this solicitation and the following criteria evaluation criteria (arranged in their order of importance) shall be used to evaluate offers: (1) Past Performance, (2) Technical capability to meet the Government Requirement, and (3) Price, price being the least important of the three. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. Offerors shall provide with their quotation, a minimum of three references to document past performance. Include name of company, contact name and phone #, description and dollar value of project. NO TELEPHONE REQUESTS FOR FORMS, INFORMATION, OR SOLICITATIONS WILL BE ACCEPTED The Offeror agrees to hold the offer firm for 30 calendar days from the date specified for the receipt of offers. Proposals are due NLT 3:00pm EST July 31,2006 and can be sent via Mail or Federal Express, to Georgi Wellington, Contracting Officer, National Park Service, 215 Honda Ct, Stockbridge , Georgia 30303. E-Mail: Georgi_Wellington@ NPS.GOV. Note: The successful contractor must be registered at www.ccr.gov (Central Contractor Registry) prior to award being made.
 

Web Link

Please click here to view more details.
(http://ideasec.nbc.gov/j2ee/announcementdetail.jsp?serverId=NP144302&objId=2220441)
 

Place of Performance

Address: USDI/National Park Service/WASO, Recreation Fee Program Office, Wahsington DC 20240

Zip Code: 20240

Country: US
 

Record

SN01093012-W 20060721/060719222536 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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