PRESOL | D | URGENT Performance Based Acquisition requirement for testing support for major DoD IT program. Period of Performance to begin immediately. Need resources with DoD contracting exerience, windows and IT savy.

FBO DAILY ISSUE OF JULY 24, 2006 FBO #1701
SOLICITATION NOTICE

D -- URGENT Performance Based Acquisition requirement for testing support for major DoD IT program. Period of Performance to begin immediately. Need resources with DoD contracting exerience, windows and IT savy.

Notice Date: 7/22/2006
Notice Type: Solicitation Notice
NAICS: 541519 — Other Computer Related Services
Contracting Office: ACA, ITEC4, Directorate of Contracting , 2461 Eisenhower Avenue, Alexandria, VA 22331-0700
ZIP Code: 22331-0700
Solicitation Number: S5108A-06-R-0003
Response Due: 8/2/2006
Archive Date: 10/1/2006
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Statement of Objectives Increment 3 Government Acceptance Testing Support 10 July 2006 Revised 22 July 2006 1.0 Background The Army Program Executive Office (PEO) Enterprise Information Systems (EIS) Standard Procurement System (SPS) Joint Program Management Office (JPMO) is in the process of acquiring and fielding a commercially based application to support the automation of contracting offices through the Department of Defense (DoD). This program will continue in an evolutionary spiral development cycle for several years and will require the use of modern technologies to perform its mission. To meet mission requirements, the JPMO is introducing SPS Increment 3 which converts the application from a client-server architecture to a web-based environment. It is a component based, n-tier, open and scalable solution that improves performance, operat es on a variety of hardware platforms and supports large transaction volumes. The browser based user interface reduces client-side hardware and software requirements, increases accessibility and lowers the total cost of ownership. Increment 3 is interopera ble and it facilitates information sharing by all business functions within an organization and throughout the supply chain. It is standards based, open and thin. SPS Increment 3 supports asynchronous processing and has greatly improved data validation, er ror handling and rendering. It is, indeed, a technologically advanced application that will fully support its intended audience. 2.0 Scope The objective of this effort is to obtain support and assistance for the JPMO Government Test Facility (GTF) during the government validation and verification (GV&V) during the period 17 July to 15 September 2006 and potentially system acceptance testing ( SAT) of SPS Increment 3 during the period 13 November to 31 December 2006. The mission of the JPMO includes testing and government acceptance of all SPS initial or updated SPS products. It is expected that Increment 3 will be delivered for testing in July 2006. At that time, the JPMO plans to execute a distributed test plan that includes service provided test personnel. However, the JPMO anticipates that service test support will fall short of the overall requirement. In order for the government to thorough ly test the Increment 3 application, conduct a fair and impartial GV&V and SAT, as well as meet the required acceptance and subsequent deployment schedules, additional test support is an absolute necessity. 3.0 Applicable Documents All documents and training required by the contractor to perform the work outlined in this order will be provided by the government before or during execution of the tasks. 4.0 Program Objectives The GTF is a small, independent group of professionals that perform the integral testing mission for the government. During major test evolutions, such as SPS Increment 3 government validation and verification and acceptance testing, the GTF is supported a nd augmented by personnel identified by the services. The JPMO anticipates that service support will fall short of the total requirement. The government, however, must fully test the application to ensure a quality product is produced and accepted for depl oyment. The augmentation to the GTF staff with personnel that are either knowledgeable of SPS or the overall procurement process for this period is critical to the governments acceptance of the product. The upcoming Increment 3 test period will test and validate 6465 total joint requirements and regression test nearly 500 issues from previous testing efforts. The initial test and validation of requirements is expected t o take 12 weeks (60 business days). The joint requirements will be tested utilizing an operational scenario approach. There are approximately 250 operational scenarios that must be completed to ensure each requirement is fully tested. For the regression te st, each issue requires a significant amount of setup time in order to emulate the circumstances in place when the issue was initially discovered, documented and validated. The full test must be completed efficiently and on time to minimize the cost to the government, and to meet programmatic requirements. These additional support personnel will allow the government to provide its due diligence in the testing process and subsequent acceptance of the product. The contractors objective is to providea qualified personnel that are knowledgeable of SPS operations or knowledgeable of the government procurement process, and are capable of being trained to utilize the Increment 3 application to assist the GTF during the GV&V and potentially during the SAT of the product during the period 17 July to 15 September 2006 and 13 November through 31 December 2006 respectively. It is not anticipated to have a break in support. However, the Government reserves the right to a djust the resource requirement, as necessary. A table is provided below: During the GV&V Test, the number of Resources coul start with 10 and they would begin Training 8/7/06 Begin Testing 8/14/06 End Date for GV&V 9/15/06 Then Plus 10 Begin training on 8/21/06 and begin testing on 8/28/06 and GV&V ends on 9/15/06. Contin ued Regression Testing for the Same 20 resources from 9/18/06 through 11/3/06. They don't need additional training and they begin Acceptance Test on 11/20/06 through 12/22/06. NOTE: The Government will consider other proposed performance based approaches for this RFP. 5.0 Management and Technical Constraints Contractor access to vendor proprietary data may be required. Proprietary information obtained under this acquisition will not be used for any purpose other than that for which it was intended. The contractor will be required to provide a plan that clearly describes the contractors roles, responsibilities and strategies. Non-disclosure Agreements will be required. A sample document is provided as part of this RFP. The contractor must have the capability to participate in frequent meetings with the JPMO staff located at the JPMO facility in Fairfax, VA. Required Skill Sets: Demonstrated experience with DoD Contract writing and the overall DoD Business process (requirements, contracts and payment); MS Windows and IT Savy. Desired: IV&V testing or other testing experience 6.0 Contract Data Requirements In response to the governments statement of objectives, the contractor shall submit a proposal that details the personnel, product, schedule, deliverables and projected costs of each task to be performed under this acquisition. The contractor shall not be gin a task until the order has been awarded. Project accomplishments and results shall be documented in a monthly report that includes projected and actual hours on each contract effort. The contractor shall report financial data under this acquisition using a formal financial system that operates in accordance with accepted commercial accounting standards. It is preferred that this data be provided in electronic form. Reportable data will include, but is not limited to, performance metrics and earned value or earned value-like system data. 7.0 Period of Performance The period of performance for this effort will be from award through 15 September and potentially through 31 December 2006 if determined to be required. 8.0 Place of Performance The work to be performed under this order will be conducted primarily in the SPS JPMO facility located at 4114 Legato Road, Fairfax, VA 22033. Work may also be performed at the contractors facility or at other government facilities as designated and approved by the Contracting Officers Representative (COR). Access to other government facilities required for completion of work under this order will be coordinated by the SPS JPMO. 9.0 Travel: No travel is required under this order. Evaluation Criteria Performance Based Acquisition In response to the government statement of objectives, the contractor shall submit a proposal that details the personnel, product, schedule, deliverables and projected costs of each task to be performed under this acquisition. The Government intends to issue an award based on the proposal offering the best value solution. The Government reserves the right to not award a contract as a result of this competition, if in the opinion of the Source Selection Official (SSO), none of th e submitted proposals would provide satisfactory performance. The SSO may reasonable determine that the superior solution/approach merits a higher price, and therefore represents the best value to the Government. The SSO, using sound business judgement, wi ll base the selection decision on an integrated assessment of the proposal's relative capability as measured against the below evaluation factors. Factor 1 - Technical/Management Solution/Approach. Factor 2 - Performance Measurement and Management Program. Factor 3 - Past Experience (include references for all contracts for the last 2 years). Factor 4 - Price. Factors 1 and 2 are equal and each is significantly more important than Factor 3. While the price factor will be an important part of the integrated selection decision, the non-price evaluation factors are significantly more important than the price factor . However, Price will become increasingly important as proposal evaluation ratings for non-price factors approach equal. Evidence of the quality of the technical/management solution/approach includes: (a) a coherent, actionable and realistic concept of operations that clearly articulates the operational aspects of a performance-based partnership and explicitly describes the expected performance of the Government and contractor teams. (b) A comprehensive performance work statement and contract work breakdown structure that identifies the services to be delivered to meet the program and mission requirements set forth in the statement of objectives. (c) A sound technical proposal that clearly demonstrates how implementation of the proposed solutions will deliver timely, standard, stable, reliable, secure, flexible, responsive compliant, and cost effective services to meet the needs of the SPS JPMO an d its stakeholders. (d) A sound partnering approach to managment that demonstrates the ability to aggressively identify and apply information technology solutions to the SPS JPMO's business processes. The management approach provides: 1. Highly qualified and experienced perso nnel with a proven track record of success. 2. Transparent governance procedures that include clear lines of open and honest communication between the Contractor's team and the Government for timely problem identification, mitigation and resolution. Progra m clearly fosters a partnering environment that is based on achieving shared goals and objectives.Instructions: 1. This 100% set-aside for Small Business. The NAICS code for this action is 541519. 2. Contracts may propose against any existing vehicle (GSA Schedule 70, Army ITES, etc.) 3. Proposals should be submitted electronically to the contracting officer at elizabeth.cloutier@eis.army.mil no later than 11:00 PM on the due date (8/2/06) 4. Contact Information: Contracting Officer: Liz Cloutier SPS JPMO 4114 Legato Road Fairfax, VA 22033 Elizabeth.cloutier@eis.army.mil 703-460-1076 FAX: 703-679-6756 5. Due Dilligence Reviews can be held via telephone, email or face-to-face (time permitting), if requested. The purpose and rules of a due dilligence review are noted below. To request a due dilligence review, contact the Con tracting Officer at 703-460-1076. Purpose: To provide you as much information concerning the goals and objectives for this acquisition as possible. The members of this team will try to provide answers to any question concerning this process that are factual and that do not express prefer ences for any specific solutions. However, there may be instances where preferences are expressed or implied due either to the nature of the question or the inability to answer without expressing a preference or an opinion. You are cautioned that the ans wers reflect the opinion or preference of the individual or his/her organization and may not be representative of the best overall solution for the SPS JPMO/PEO EIS that you are charged with providing. Due Diligence " Not a pre-proposal conference " IS the contractors access to the government team and government information " IS the contractors opportunity to ask solution-specific questions; the answers will not be shared with competitors " Not a verbal form of questions-and-answer exchanges " Not a communications, or negotiations, but IS exchanges RULES: " Non-Disclosure of Business sensitive information " Conduct each conversation with fair and equitable treatment " Answer all questions openly and honestly to the best of your ability " Answer the same question by two or more contractors the same way " Do not answer/ask questions that lead to preferences, e.g., which of these items is most important? How would you rank these in priority order? " Avoid telling the vendor how to solve a problem. " If you are asked what you think is the best solution, say, I dont know. That is the contractors job. " Government employees should not ask the vendor any questions other than to clarify what the vendor is asking. " Vendors should not quiz Government employees regarding their proposed solutions, as in, Will this work for you " Vendors should not be presenting any demos or presenting parts of their proposed solutions. 6. The complete proposal will include both a technical and price proposal: The Technical proposal should include: Part A: Executive Summary Concept of Operations Roles anad responsibility matrices Contract Work Breakdown Structure (CWBS) and Performance Work Statement (PWS) Part B: Quality Assurance Plan including Quality Performance Metrics, Management Information System Reporting Program, and Incentives Program (including penalties) Part C: Resumes for Key Personnel The technical proposal shall provide evidence of the quality of the technical/management solution/approach includes: (a) a coherent, actionable and realistic concept of operations that clearly articulates the operational aspects of a performance-based partnership and explicitly describes the expected performance of the Government and contractor teams. (b) A comprehensive performance work statement and contract work breakdown structure that identifies the services to be delivered to meet the program and mission requirements set forth in the statement of objectives. (c) A sound technical proposal that clearly demonstrates how implementation of the proposed solutions will deliver timely, standard, stable, reliable, secure, flexible, responsive compliant, and cost effective services to meet the needs of the SPS JPMO an d its stakeholders. (d) A sound partnering approach to managment that demonstrates the ability to aggressively identify and apply information technology solutions to the SPS JPMO's business processes. The management approach provides: 1. Highly qualified and experienced p ersonnel with a proven track record of success. 2. Transparent governance procedures that include clear lines of open and honest communication between the Contractor's team and the Government for timely problem identification , mitigation and resolution. Program clearly fosters a partnering environment that is based on achieving sh ared goals and objectives. The price proposal shall include other than cost or pricing data supporting information required to evaluate the reasonableness and realism of proposed prices. This includes providing a complete basis of estimate breakout (BOE) of the component items that make up each service. The cost proposal should be sufficiently detailed to allow a comprehensive understanding of cost reasonableness as well as provide a baseline for future modification/changes. Applicable Clauses: 52.212-1 52.212-3 Alt I 52.212-4 52.212-5 52.219-1 52.219-6 52.232-1 52.232-7 52.232-8 52.232-25 52.232-28 52.232-32 252.212-7000 252.212-7001 QUESTIONS AND ANSWERS PREVIOUSLY SUBMITTED 1. How does the government anticipate the ramp up of people to work? 1st week 5 people 3rd week team+1 or only 1 person? 6 or 1 total? 4th week team+9 or only 9 people? 15 or 9 total? etc.? Answer: The requirement has been revised to reflect the following: Number of Resources Begin Training Begin Testing End Date GV&V Test 10 8/7/06 8/14/06 9/15/06 Plus 10 8/21/06 8/28/06 9/15/06 Continued Regression Testing Same 20 N/A 9/18/06 11/3/06 Acceptance Test Same 20 N/A 11/20/06 12/22/06 However, the Government will consider other proposed performance based approaches for this RFP. 2. How would winning this effort affect COI on other SPS work? 3. How would Capability Maturity Model Integration factor into this GV&V testing method, as levels 3 and above have consistent repeatable processes ANSWER: This does not apply to this RFP. 4. How would you anticipate posing the NAICS code, 541512 [less than$23M] or perhaps 541710 [less than500 people]? ANSWER: The NAICS for this effort will be 541519 5. How might we expect this statement of objectives to vary from the RFP? ANSWER: The SOO has been updated to adjust the schedule for resources. However, the Government will consider other proposed performance based approaches for this RFP. 6. How well developed are the government's test plan and scenarios? ANSWER: This question is not applicable to the effort required under this effort. However, the Test Plan is in place and the scenarios are complete. 7. How would vendor team engage: develop additional test scenarios verifying the 6465 joint requirements, merely execute the regression and 250 operational scenarios? ANSWER: This effort includes executing regression and operational scenarios only. 8. How would the government participate in the testing and test report preparation? ANSWER: The Government is responsible for the entire test report process. This is not included in this effort. 9. How much weighting will be given to exceptional IV&V provider, AQ-Level [2,3,4] staff, price, etc? ANSWER: See the evaluation criteria of the RFP. 10. With the significant amount of work to prepare the regression testing scenarios, how much is the anticipated value of this effort? ANSWER: None 11. Are clearance required for these individuals? ANSWER: No. 12. Is the stoppage in time between Sept 15 to Nov 13 likely to happen given the delay in the start? ANSWER: The requirement has been revised to remove the stoppage. However, the Government will consider other proposed performance based approaches for this RFP. 13. For the resources do you need 25 to 30 to start or is it as stated below: Resources Needed by Week (partials may be considered) Week of 7/31/06 - 5 Week of 8/14/06 - 1 Week of 8/21/06 - 9 Week of 8/28/06 - 13 Week of 9/4/06 - 16 Week of 9/11/06 - 17 ANSWER: See #1 above. 14. Are the numbers in Resources Needed by Week cumulative or actual for that week? As we review candidates these questions can help us identify staff truly available to meet this requirements. ANSWER: See #1 above. 15. If a team of small businesses responded would our response be found credible, assuming we have the rig ht skill sets and a single prime (DoD SPS and/or Contracting Process requirements)? ANSWER: This approach is possible. 16. Is the contract anticipated to be Firm Fixed or Cost Plus? ANSWER: It is anticipated to be either FFP or T&M, but not Cost Plus. 17. What are the anticipated work hours? Are the hours flexible, does it require normal 8 to 5 ANSWER: There are set work hours for this effort. They are 8 hour days, normally 8 to 5. 18. The Sources Sought Notice indicates that Vendors facilities or other government facilities may be utilized are there any special requirements other than internet access ANSWER: Training may be taken at either the contractors facility or the JPMO facility. The testing portion of the effort will take place in the SPS JPMO facility in Fairfax, VA. 19. Are the tests and anticipated results currently scripted ANSWER: The test is very structured and used operational scenarios which test business process using contract writing. They are broader than standard test scripts. 20. Must training be attended by all personnel at the same time or can we train a trainer(s)? ANSWER: The JPMO will provide WBTs via CD for this training. All must take the required training. It will take 40 hours. 21. Do you want teaming information provided in the response to this RFI or just the Prime vendors qualifications ANSWER: Just enough to indicate sufficient experience to meet the requirement. 22. The heading on the Sources Sought Notification highlights responses are due by July 21. The Response Date listed in the body suggests responses are due on 7/28. ANSWER: I am looking for responses to the RFI by 7/21 and proposals by the 7/28. THIS IS UPDATED TO REFLECT A DUE DATE OF 8/2/06 at 11:00 PM EST.
Place of Performance: Address: SPS JPMO 4114 Legato Rd. Fairfax VA; Zip Code: 22033; Country: US
Record: SN01095811-W 20060724/060722220209 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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D -- URGENT Performance Based Acquisition requirement for testing support for major DoD IT program. Period of Performance to begin immediately. Need resources with DoD contracting exerience, windows and IT savy.