SOLICITATION NOTICE
X -- Hotel and conference space requirement in Providence, RI
- Notice Date
- 7/27/2006
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450
- ZIP Code
- 22313-1450
- Solicitation Number
- Reference-Number-140P060Providence
- Response Due
- 7/31/2006
- Archive Date
- 8/15/2006
- Description
- Conference on Intellectual Property in the Global Marketplace (IPAC) September 18, 2006 Providence, Rhode Island Hotel requirements for IPAC event: To allow for ease of access for potential media, the desired location for the hotel for the Providence IPAC event is in the downtown/business/financial district of Providence. The hotel must have adequate meeting space available for an all-day program on Monday, September 18, 2006. The hotel must have a full service business center with copy, printing, facsimile, FedEx, and/or close to a Kinko?s or other independent copy service. The hotel must have an in-house or contract audio-visual service that can provide state of the art, professional production equipment and support throughout the conference. Adequate parking facilities must be attached to hotel or located nearby. Other proposed benefits such as discounted parking for conference attendees, that will be of value to the USPTO (US Government), will be considered favorably when reviewing proposals. The hotel must be compliant with the Americans with Disabilities Act. Sleeping Room(s): Ten sleeping rooms for U.S. Government employees and contractors are required for Sunday, September 17 and possibly Monday, September 18. Government employees to pay for hotel rooms on Government travel card and contractors to pay for hotel rooms with business credit cards. Although all sleeping rooms will be self-pay, the proposal submitted should include the room rate that will be charged for the rooms included in the block. No charges for hotel sleeping rooms will be included in the hotel contract. A sleeping room list of program staff will be provided to the hotel by the USPTO. The USPTO makes no arrangements or commitments for sleeping rooms for the conference audience (attendees). The sleeping rooms requested under this contract will be reserved for people who are on the rooming list that will be provided by the USPTO and may not be given to anyone who is not on the rooming list. Conference Meeting Room(s): A space to accommodate 200 - 250 people in classroom style is required on Monday, September 18. A combination of classroom and theater- style seating may be acceptable in some circumstances, but classroom style throughout is preferred. The room should be large enough for attendee seating, an A/V worktable in back, platform for camera, and a dais in the front of the room with space for a podium and small side table where a confidence monitor and water will be placed.. The space is required on September 18 from 8:00am to 5:00pm, however the room should be set up the evening before. Press Room (this may not be required, but please advise as to availability): A space to accommodate head table with 3 chairs, theater seating for 12, and a telephone with local calling access on September 18 from 8:00am to 2:00pm. Food and Beverage for Conference Breaks: Morning and afternoon breaks are required on September 18. The morning break food and beverage should consist of a la carte menu items such as coffee, juice, water, soda, Danish, bagels, etc. The afternoon break food and beverage should consist of a la carte menu items such as coffee, water, soda, cookies, brownies, etc. The breaks should be set up directly outside of the conference room. Audio Visual: The USPTO IPAC program requires state of the art professional production audio/visual equipment. Aside from the equipment, we will need professional personnel to set up the site, be on-site throughout the event to run the equipment and trouble shoot any problems which might arise during the conference, and take down the site after the conference. The audiovisual equipment may need to be set up on Sunday September 17. No videotaping of the program is required. The AV support requires a technical director who has experience organizing, planning, and supporting a high-level corporate structure and conference management in a professional manner. The technical director should provide special attention to presenters, staff, and the conference team be attentive to all needs of the staff prior to and during the conference event. In general, we require: Podium on a raised dais with microphone; 2 projections screens on either side of the dais with black draping including behind the dais; IMAG projection of speaker and PowerPoint presentation that accompanies; Full lighting including up lights onstage; Lapel mikes for speakers; Wireless handheld mics for audience Q&A; Full sound system including walk-in music; and Personnel support to run AV and trouble-shoot any problems which may arise. The USPTO will provide laptop computers with PowerPoint presentations preloaded either on the laptop or on pen drives for use during the conference. The AV requirements for this program may include: IPAC AUDIO VISUAL REQUIREMENTS (subject to change) 2 9x12 RP Screen w/Dress Kit 2 5000 Lumens LCD Data Projector 1 Folsom Screen pro 1 1x4 RGBHV Distribution Amplifier 1 Flat Screen Comfort monitor 21 inch or larger 1 Speaker timer 1 Wireless cue light Dsan perfect one preferred 1 Wireless Cue Light (for back-up) 1 Sony DX30 Camera with Studio Config Kit 1 1 Tripod System 30 Fluid Head 1 18:1 Long Lenses 1 13? Video Monitor 1 Sound System to include: 4 Full Range Speakers on Tripods and 2 Bass Bins with amps 31 Band Stereo Equalizer 1 Audio Monitor for stage 1 16 Channel Mixing Console 1 CD player with walk-in music 1 Executive Dual Podium Microphone system 2 UHF Wireless Combo lavs 2 UHF Wireless Combo hand helds for Q&A 1 UHF Wireless Lav (for back-up) 2 Computer Audio hook-up 4 Scource 4 Leko Fixture for podium and stage wash 2 Scource 4 Leko Fixture for back light to assist Video 4 Scource pars for up light on center drape 3 Lighting trees for lekos 1 Dimmer 1 Lighting controller 1 Tech Station Surround Drape 60 Feet of black pipe and drape ? estimated PLUS LABOR Selection will be based on the following factors: 1. Hotel location 2. Conference room layout 3. IT/AV capabilities and support 4. Total price for conference rooms, food and beverage, and IT/AV support Price is less important than the other three factors combined, and selection will be based on the best value for the USPTO. Your response must include pricing for conference and sleeping rooms, as well as food and beverage and AV. The breakdown of conference room space should also be included (layout, capacity, etc.), and any other additional information the contractor desires to submit. The selected hotel must accept a Government purchase order. This request shall not be construed as a committment of any kind. Questions should be addressed to Karen Oettinger via email at Karen.Oettinger@uspto.gov
- Place of Performance
- Address: Providence, RI
- Zip Code: 02903
- Country: UNITED STATES
- Zip Code: 02903
- Record
- SN01099256-W 20060729/060727220430 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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