SOLICITATION NOTICE
X -- Hotel and conference space requirement in Minneapolis, MN
- Notice Date
- 7/27/2006
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450
- ZIP Code
- 22313-1450
- Solicitation Number
- Reference-Number-104P060Minneapolis
- Response Due
- 7/31/2006
- Archive Date
- 8/15/2006
- Description
- Conference on Intellectual Property in the Global Marketplace (IPAC) September 11-12, 2006 Minneapolis, Minnesota Hotel requirements for IPAC event: To allow for ease of access for potential media, the desired location for the hotel for the Minneapolis IPAC event is in the downtown/business/financial district of Minneapolis. The hotel must have adequate meeting space available for a two-day program on Monday and Tuesday, September 11-12, 2006. The hotel must have a full service business center with copy, printing, facsimile, FedEx, and/or close to a Kinko?s or other independent copy service. The hotel must have an in-house or contract audio-visual service that can provide state of the art, professional production equipment and support throughout the conference. Adequate parking facilities must be attached to hotel or located nearby. Other proposed benefits such as discounted parking for conference attendees, that will be of value to the USPTO (US Government), will be considered favorably when reviewing proposals. The hotel must be compliant with the Americans with Disabilities Act. Sleeping Room(s): Ten sleeping rooms are needed for U.S. government employees and contractors for Sunday, September 10, Monday, September 11, and Tuesday, September 12. Government employees to pay for hotel rooms on Government travel card and contractors to pay for hotel rooms with business credit cards. Although all sleeping rooms will be self-pay, the proposal submitted should include the room rate that will be charged for the rooms included in the block. No charges for hotel sleeping rooms will be included in the hotel contract. A sleeping room list of program staff will be provided to the hotel by the USPTO. The USPTO makes no arrangements or commitments for sleeping rooms for the conference audience (attendees). The sleeping rooms requested under this contract will be reserved for people who are on the rooming list that will be provided by the USPTO and may not be given to anyone who is not on the rooming list. Registration Desk: A registration desk should be set up outside the conference room and should consist of two 6 foot tables (or a similar size) and 3 chairs. Conference Meeting Room(s): A meeting space to accommodate 250 people in classroom style is required on Monday, September 11 and Tuesday, September 12 from 8:30am to 5:30pm. A combination of classroom and theater style seating may be acceptable in some circumstances, but classroom style throughout is preferred. The room should be large enough for the attendee seating, an A/V worktable in back, platform for IMAG camera and a dais in the front of the room with space for podium and small side table. This main conference room should also be available on Sunday September 10 for A/V setup. Press Room (this may not be required, but please advise as to availability): A space to accommodate a head table with 3 chairs, theater seating for 12, and a telephone with local calling access is required on September 11 and 12 from 8:00am to 2:00pm. Food and Beverage for Conference Breaks: Morning coffee breaks are required September 11 and 12. This should consist of a la carte menu items such as coffee, juice, water, soda, Danish, bagels, etc. Canned and bottled drinks not consumed in the morning should be left out for the afternoon. The morning breaks should be set up outside the conference room. Audio Visual: The USPTO IPAC program requires state of the art professional production audio/visual equipment. Aside from the equipment, we will need professional personnel to set up the site, be on-site throughout the two-day event to run the equipment and trouble shoot any problems which may arise during the conference, and take down the site after the conference. The audiovisual equipment may need to be set up on Sunday September 10. No videotaping of the program is required. Due to the structure of the IPAC agenda, AV support may not be necessary after 3:00pm on Monday, September 11 and after 2:00pm on Tuesday, September 12. The AV support requires a technical director who has experience organizing, planning, and supporting a high-level corporate structure and conference management in a professional manner. The technical director should provide special attention to presenters, staff, and the conference team and be attentive to all needs of the staff prior to and during the conference event. In general, we require: Podium on a raised dais with microphone; 2 projections screens on either side of the dais with black draping including behind the dais; IMAG projection of speaker and PowerPoint presentation that accompanies; Full lighting including up lights onstage; Lapel mikes for speakers; Wireless handheld mics for audience Q&A; Full sound system including walk-in music; and Personnel support to run AV and trouble-shoot any problems that may arise. The USPTO will provide laptop computers with PowerPoint presentations preloaded either on the laptop or on pen drives for use during the conference. The AV requirements for this program may include: IPAC AUDIO VISUAL REQUIREMENTS (subject to change) 2 9x12 RP Screen w/Dress Kit 2 5000 Lumens LCD Data Projector 1 Folsom Screen pro 1 1x4 RGBHV Distribution Amplifier 1 Flat Screen Comfort monitor 21 inch or larger 1 Speaker timer 1 Wireless cue light Dsan perfect one preferred 1 Wireless Cue Light (for back-up) 1 Sony DX30 Camera with Studio Config Kit 1 1 Tripod System 30 Fluid Head 1 18:1 Long Lenses 1 13? Video Monitor 1 Sound System to include: 4 Full Range Speakers on Tripods and 2 Bass Bins with amps 31 Band Stereo Equalizer 1 Audio Monitor for stage 1 16 Channel Mixing Console 1 CD player with walk-in music 1 Executive Dual Podium Microphone system 2 UHF Wireless Combo lavs 2 UHF Wireless Combo hand helds for Q&A 1 UHF Wireless Lav (for back-up) 2 Computer Audio hook-up 4 Scource 4 Leko Fixture for podium and stage wash 2 Scource 4 Leko Fixture for back light to assist Video 4 Scource pars for up light on center drape 3 Lighting trees for lekos 1 Dimmer 1 Lighting controller 1 Tech Station Surround Drape 60 Feet of black pipe and drape ? estimated PLUS LABOR Selection will be based on the following factors: 1. Hotel location 2. Conference room layout 3. IT/AV capabilities and support 4. Total price for conference rooms, food and beverage, and price for IT/AV support Price is less important than the other three factors combined, and selection will be based on the best value for the USPTO. Your response must include pricing for conference and sleeping rooms, as well as food and beverage and AV. The breakdown of conference room space should also be included (layout, capacity, etc.), and any other additional information the contractor desires to submit. The selected hotel must accept a Government purchase order. This request for quotation shall not be construed as a commitment of any kind. Questions should be addressed to Karen Oettinger via email at Karen.Oettinger@uspto.gov
- Place of Performance
- Address: Minneapolis, MN
- Zip Code: 55416
- Country: UNITED STATES
- Zip Code: 55416
- Record
- SN01099257-W 20060729/060727220430 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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